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HomeMy WebLinkAbout12/04/1978 Board of Public Works MinutesREGULAR MEETING DECEMBER 4, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, December 4, 1978.by President Patrick McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES APPROVED Mr. Brunner reported that the minutes of the November 27 meeting, had been reviewed and he made a motion that the minutes'be approved as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - GASOLINE AND FUEL OIL This was the date set for receiving bids for Gasoline and Fuel Oil for the City of South Bend for 1979. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Remco Oil Company South Bend, Indiana 325 Bid was signed by Rick E. Newman, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 70,000 Gals. Regular Gas - Tank Wagon $0.498 per gallon 480,000 Gals. Regular Gas - Tank Wagon $0.465 per gallon 650,000 Gals. Leadfree Gas- Transport $.502 per gallon 130,000 Gals. #2 Diesel Fuel -Tank Wagon $.454 per gallon 130,000 Gals. #2 Diesel Fuel - Transport $.425 per gallon 2,000 Gals. Premier Diesel - Tank Wagon $.519 per gallon Murphy -Miles Division Bid was signed by L. D. LaCroix, Sales Amoco Oil Company Manager, non - collusion affidavit was Hillside, Illinois in order and a 10% bid bond was submitted. Deputy City Attorney Terry Crone noted that the.company submitted a bid bond instead of a certified check. A company representative was present and advised the Board that the company's principal supply depot is located at Whiting,,Indiana and deliveries will be made from Whiting. Bid - 200,000 Gals. #2 Fuel Oil at $39.117 per gal. - $78,234.00 Amoco Oil Company Detroit, Michigan Bid was signed by C. A. Twigg, non - collusion affidavit was in order and a 10% bid bond was submitted. Deputy City Attorney Terry Crone noted that the company submitted a bid bond instead of a certified check and the bid was sent from Michigan. Upon motion made by Mr. McMahon,, seconded by Mr. Brunner and carried, the Board determined that the bid could be considered if a certified check is submitted within forty -eight hours. Bid - 550,000 Gals. 650,000 Gals. 260,000 Gals. Texaco, Inc. Smith Petroleum Com Fort Wayne, Indiana Regular Gasoline - Leadfree Gasoline - Furnace Oil Bid pany non and 44.71 per gal. 47.59 per gal. 2 % . 70t per gal. was signed by Michael B. Himes, - collusion affidavit was in order a 10% bid bond was submitted. Bid - 260,000 Gallons #1 Diesel Fuel - Transport Del.4349 Gallon #2 Diesel Fuel - Transport De1.4088 Gallon 326 REGULAR MEETING DECEMBER 4, 1978 Atlantic Richfield Company.- submitted a letter indicating they could not submit a' bid in response to the invitation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the City Controller's Office for review and recommendation. UTILITY AGREEMENTS APPROVED - ORANGE /COLFAX CONNECTOR Patrick 11. McMahon,.Director of Public Works, submitted to the Board utility agreements with Indiana Bell Telephone Company, Indiana & Michigan Electric Company, Northern Indiana Public Service Company and Indiana Cablevision Corporation. The utilities agree to relocate facilities with respect to the proposed Orange /Colfax Connector with the City to provide right -of -way for the facilities. They are standard agreement forms. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreements were approved. REPORT ON IMPROVEMENT RESOLUTION NO. 3461 Action on Improvement Resolution NO. 3461 for the improvement of the first north -south alley, east of O'Brien Street, from Humboldt to Elwood by construction of a concrete alley, was tabled pending preparation of an estimate for the :construction of an asphalt alley. The Department of Engineering submitted`'the'-follow ng °cost estimate to the Board: Total Improvement $28,418.00 10% Contingency 2,842.00 10% Engineering 2,842.00 10% Barrett Law 2,842.00 Total 36,944.00 The estimate is based upon the construction of a six inch thick asphalt pavement, complete with two 6" x 12" concrete header curbs. It is the opinion of the Engineering Department that an alley section as substantial as the one described is necessary if the alley is to be free of pavement failure during at least the five - year repayment period. The report noted that the cost of the asphalt pavement is substantially higher than the originally proposed six inch concrete pavement. It was also noted that nearly all Barrett Law alleys have been constructed of concrete in the recent past. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed and the Clerk was directed to transmit the information to Mrs. Dorothy Beghtel, a representative of the property owners involved. The Board is to be advised of the wishes of the property owners in this matter. CHANGE ORDER E -1 IN FIRE STATION NO. 6 APPROVED Change Order E -1 in the Construction of Fire Station #6 was transmitted to the Board. The change order is in the contract with Colip Electric Company and is an increase of $460.00 to furnish and install additional overhead door controls in the Dispatch Office. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. CERTIFICATES OF SUBSTANTIAL COMPLETION APPROVED - FIRE STATION #6 Certificates of Substantial Completion for contractors for Fire Station #6 were submitted to the Board on behalf of The Hickey Company 321 REGULAR MEETING DECEMBER 4, 1978 General Contractor; United Heating and Plumbing, Inc., Mechanical Contractor; and Colip Electric Company, Electrical Contractor. Also submitted was the waiver of lien and guarantee from Colip Electric Company. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the Certificates of Substantial Completion,.subject to receipt of the waiver of lien and guarantee from The Hickey Company and United Heating and Plumbing Company. The waiver or lien and guarantee from Colip Electric Company was filed. AGREEMENT WITH PRENCO, INC. APPROVED An Agreement between the City of South Bend and Prenco, Inc. for maintenance and operation of the Soluble Oil Disposal Facility at the Wastewater Treatment Plant was submitted to the Board. Mr. McMahon noted that the agreement provides that Prenco will put the facility back into operating condition and operate it for ten years at no cost to the City. The City has the right to terminate the agreement upon six months notice. The agreement provides that the City will become sole owner of the facility at the end of the ten year period. The estimated cost of the renovation of the system is $37,500 and new back -up equipment is estimated at $175,000; and these costs are the responsibility of the contractor. The contractor plans to provide a disposal service to local industry. The agreement has been reviewed by the_Legal. Department and the Engineering Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved, subject to approval by the Common Council. Deputy City Attorney Terry Crone was directed to prepare and file a resolution of the Common Council approving the agreement. The agreement will be submitted to the Board of Wastewater Commissioners for approval. JANUARY 1 MEETING DATE CHANGED Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board meeting of January 1 was rescheduled for Tuesday, January 2, 1979 at 9:30 p.m. ASSESSMENT POLL FILED - VACATION RESOLUTION NO. 3465 Patrick McMahon, P. E., Civil City Engineer, files an Assessment Roll with respect to Vacation Resolution No. 3465, 1978, for the vacation of the first alley south of Mishawaka Avenue, from 34th Street to the first north -south alley. The Assessment Roll lists $0.00 net benefits and $0.00 net damages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on January 2, 1979. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended installation of the following traffic control devices: A. Install 15 minute parking 6 AM to 6 PM, 411 W. Western Avenue, to induce parking turnover for a business establishment. . B. Revise 2 hour parking to 15 minute parking 6 AM to 6PM, 116 N. Hill Street, to induce parking turnover for a business establishment. C. Install 2 hour parking 6 AM to 6 PM on west side of 200 N. Frances from Colfax to Luther Court to control curb space turnover. D. Install Stop Sign on Campeau at Bader, an uncontrolled "Tee" intersection. RN REGULAR MEETING DECEMBER 4, 1978 E. Install Stop Sign on Coquillard at Rockne, an uncontrolled "Tee" intersection. F. Install 2 hour parking 6 AM to 6 PM at 2206 S. Main Street to provide turnover of parking for a business establishment. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. REQUEST TO PURCHASE CITY OWNED LOT FILED Arthur Lawrence, 1525 W. Linden Avenue, submitted a request to purchase the city -owned property at 1527 W. Linden Avenue, adjacent to his property. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Department of Engineering, Park Department Redevelopment Department, Community Development Department and Mayor's Office for review and a determination as to whether-or not the lot should be retained for any purpose. HANDICAPPED PARKING SPACE APPROVED Mr. & Mrs. Charles Slomski, on behalf of,their daughter Joanne, submitted a request for a Handicapped :Parking Permit.. Attached to the application was a doctor's statement supporting the request. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved and referred to the Deputy City Controller's Office for issuance of the permit. APPROVAL OF CONTRACT WITH MUNICIPAL CODE CORPORATION The Municipal Code Corporation submitted to the Board a contract for providing Looseleaf Supplements to the Municipal Code for a two year period, from-December 1, 1978 through November 30, 1980. The contract provides. f or. quarterly supplements and the cost has been increased from $11.50 to $12.00 per page for one hundred copies. The contract has been reviewed by Deputy City Attorney Terry Crone and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved and the Clerk was directed to advise City Clerk Irene Gammon that the Board is directing that all non - governmental agencies and individuals should be'charged for the supplement, in accordance with the contract price of $12.00 per one hundred pages. CLAIMS APPROVED Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 23307 through 23577 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 23307 through 23577 and directed that checks for payment be issued. Ray S. Andrysiak, Bureau of Engineering, submitted to the Board his review of the Excavation Bond written on behalf of South Bend Freight Line, Inc. Mr. Andrysiak reported that the Bond had been properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. REGULAR MEETING DECEMBER 4, 1978 3 211) REQUEST TO ADVERTISE FOR BIDS FOR COPY MACHINE APPROVED James Harcus, Director of the Bureau of Housing, submitted to the Board specifications for the lease /purchase of. copying equipment for the Bureau of Housing and requested that the Board advertise for bids. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed that the Clerk advertise for bids, with sealed bids to be received on December 18, 1978. RESOLUTION FOR SALE OF CITY -OWNED PROPERTY APPROVED Deputy City Attorney Terry Crone submitted to the Board a resolution prepared for filing with the Common Council authorizing the sale of city -owned property to adjacent - property owners for $1.00. The resolution specifies that properties listed on Exhibit A, as attached, can be sold by the Board of Public Works, following a review by various City Departments that the lot is not needed for any purpose, to adjacent property owners. The entire lot can be purchased by an adjacent property owner who had on file with the Board of Public Works on or before-December 4, 1978 a written request for the purchase. The Board can sell those properties for which a written application is filed with the Board by an adjacent property owner no later than sixty.(60) days from the effective date of the resolution. In the event that both adjacent property owners file written application to purchase, a'lot prior to the expiration date of the sixty =day period; -the-° bt "will be divided and one -half will be sold to each interested property owner. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the resolution was approved and ordered filed with the Common Council. APPROVAL OF DESIGNATED SNOW ROUTES Patrick M. McMahon, P. E., Civil City Engineer, advised the Board that a list of designated snow routes and a map of those routes has been prepared and will be filed with the Board today. The snow routes have been revised and additions made in conformity with the Council ordinance. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the designated snow routes as submitted. REQUEST FOR DESIGNATED PARKING SPACE FROM WOODY MAXIE Woody Maxie was present and advised the Board that he had submitted a second request for a designated handicapped parking space on Wayne Street, east of Main Street and understood it was being denied. He asked that the Board reconsider his request. Mr. McMahon noted that the Board had adopted guidelines for the designation of handicapped parking spaces based on the ordinance passed by the Common Council and it was interpreted that designated parking spaces for parking for employment was not included in the ordinance The Board has been contacted by Council President Roger Parent and a meeting will be held to discuss the matter. The results of that meeting will be available at the next Board meeting. AGENDA ITEM ADDED Mr. Mullen reported to the Board that he had an amendment to the Agreement with the South Bend Community School Corporation to be considered. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the item was added to the agenda. 330 REGULAR MEETING DECEMBER 4, 1978 An amendment to the agreement with the South Bend Community School Corporation for computer services was submitted to the Board by City Controller Peter H. Mullen. The amendment provides for changes necessitated by the conversion of the system between N.C.R. and Honeywell. The Legal Department has reviewed the amendment and recommends approval noting the correction in the amendment to indicate "City" instead of "County. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the amendment was approved.as corrected and will be submitted to the Community School Corporation for approval. STREET LIGHT OUTAGE REPORT The Street Light Outage report for the period November 20 through November 28 was submitted to the Board. The report indicated twenty -eight outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:25 a.m. ATTEST: Patricia DeC ercq, ClerkQ %l� atric� M. McMahon 1