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Home My WebLink About11/27/1978 Board of Public Works MinutesREGULAR MEETING NOVEMBER 27, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 27, 1978 by Chairman Pro -Tem Peter H. Mullen in the absence of President Patrick M. McMahon. Mr. Mullen and Mr. Brunner were present, as was Deputy City Attorney Terry Crone. AGENDA ITEM ADDED Mr. Mullen made a motion to add to the agenda a request to advertise for a public hearing on the proposed use of. revenue sharing funds for the�calendar: year 1979. Mr. Brunner seconded the motion and the item was added to the agenda. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the November 20 meeting had been reviewed and he made a motion that the minutes be approved. Mr. Mullen seconded the motion and it carried. REVENUE SHARING PUBLIC HEARING APPROVED Peter H. Mullen, City Controller, requested that a public hearing be advertised for the proposed use of revenue sharing funds for the calendar year 1979 in the amount of $1,873,282.00. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board directed the Clerk to advertise for a public hearing on the proposed use of 1979 revenue sharing funds to be held on Monday, December 11 at the regular meeting of the Board. OPENING OF BIDS - LEASE /PURCHASE OF DUPLICATING EQUIPMENT This was the date set for receiving bids for the lease /purchase of duplicating equipment. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: St. John's Business Machines Xerox Corporation South Bend, Indiana Bid - Xerox 9200 Xerox 9200 Sorter Less Option to Pur Credit of in -place Equipment Net Option II - Net Credit $64,600 6,650 $71,250 chase - 14,250 $57,000 Less 10% down payment Financed Principal 60 months Submitted a letter stating they do not have equipment to meet specifications. Bid was signed by Robert Alexander, non - collusion affidavit was in order and a 10% bid bond was submitted. 71,250 - 14,250 57,000 5,700 51,300 997.73 per month 321 REGULAR MEETING IBM Corporation South Bend, Indiana NOVEMBER 27, 1978 Bid was signed by Alex Kobek, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - IBM Series III Copier /Duplicator $23,607.00 40.Bin Unit w /Collator 7,320.00 Installation & Transportation Cost, 250.00 Maintenance and Service as provided in contract attachment A. B. Dick Products Co. Bid was signed by Michael R. Gray, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - Purchase Price 1600 Copy Maintenance Agreement Lease - 5 year plan Monthly Cost- Equipment Maintenance $1.00 Purchase Option at Alternate Bid - Purchase Maintena Printer $33,467.00 4,106.00 a year 63,300.83 $712.85 297.67_. end of Lease Price $28,967.00 ace Agreement 3,411.00 Lease -5 Year Plan 54,075.00 Monthly Cost - Equipment $617.00 Maintenance 284.25 &1.00 Purchase Option at end of Lease Addressograph- Multigraph Bid was signed by Arthur Sutton, South Bend, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 1 Model 4250 Copy System - Total monthly payments for 60 months - $1037.05 Total Cost over 5 year Period - $62,223.00 Alternate #1 - 1 Model 4250 Copy System - Total Monthly Payment for 60 months - $968.35 Total Cost 5 Years 58,101.00 Alternate #2 - 1 Model 4250 Copy System - Total Monthly Payment for 60 months - $826.42 Total Cost 5 Year Period 49,585.20 Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bids were referred to the City Controller and the Print Shop for review and recommendation. VACATION RESOLUTION NO. 3465 CONFIRMED This was the date set for holding a public hearing on Vacation Resolution No. 3465 for the vacation of the first alley south of Mishawaka Avenue, from 34th Street to the first north -south alley. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Tom Gibson, Real Estate Officer for the petitioner, the St. Joseph Bank & Trust Company, was present. Mr. Gibson displayed to the Board a site plan for the proposed branch bank development as approved by the Area Plan Commission. He noted that the bank has purchased property on both sides of the alley and the petition to rezone the property has been approved. Eighty -five per cent of the adjacent property owners signed the rezoning petition and are in favor of the development. The vacation is being requested to provide better ingress 5 REGULAR MEETING NOVEMBER 27, 1978 and egress to the property and to ease traffic and parking congestion in the area. There will be no new curb cuts required on either Mishawaka Avenue or Thirty - Fourth Street and the development will be aesthetically compatible with the surrounding neighborhood. Mr. Gibson noted that the bank will pave the north -south alley adjacent to the proposed vacated alley. There were no property owners present to remonstrate against the petition and no written remon- strances were filed with the Board. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Vacation Resolution was confirmed and the Board directed that an.Assessment Roll be prepared. POLICE RADIO BID ACCEPTED Police Chief Michael C. Borkowski submitted to the Board the following recommendation: "As a result of the last meeting with your Board, a meeting of the vendors, the Legal Department, the Bureau of Communications and the Police Department representatives was held at 2:00 P.M. on November 16, 1978. That meeting was in the Legal Department Conference Room. A review of the.- specifications written and the bids of the vendors resulted in,general agreement over the objection of Motorola that the three bids acceptable were: 1. Motorola "Universal" MX 330 @ $1,440.00 2. Meade Electric GE -PE @ 1,110.00 3. R.C.A. Tac -Tec @ 946.25 It is now the opinion of the B the Police Department that the a needed accessory item bid by unit for each unit at an added to be added to the cost of the That figure still being lowest ureau of Communications and R.C.A. bid is lowest. However, R.C.A. of a separate charger cost of $52.00 each requested unit prices, or now $998.25 each. would then meet our needs. We, therefore, recommend awarding the bid to R.C.A. for 21 portable radios,and chargers at a total cost of $20,963.25. Respectfully submitted, s/ Michael C. Borkowski Chief of Police if Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendation was approved and the bid of R.C.A. accepted. Mr. Mullen noted receipt of the following letter from Meade Electric Company: "We, at Meade Electric, are pleased to quote to the Board of Public Works for the Police Department, twenty -one Portable Transceivers which are 1000 compatible with existing equipment. We know that as per your bid sheet specifications, you intended for this new equipment to be compatible with all of the existing system. The equipment will fit the auto chargers, desk chargers, gang chargers and all the portable microphone/ speaker accessories you now have. I 0 32� REGULAR MEETING NOVEMBER 27, 1978 We feel this bid should be awarded to us due to the fact that the other two units quoted by the other bidders will not fit the present existing equipment; auto chargers, desk top chargers, gang chargers or speaker /microphones. Therefore, we feel they are not compatible with your existing equipment. Thank you for the opportunity to service your organization. Sincerely, MEADE ELECTRIC CO., INC. s/ Philip Wainscott Electronics Division Communications Upon motion made by Mr.. Mullen, seconded by Mr. Brunner and carried, the letter was ordered filed. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT APPROVED - ANGELA BOULEVARD RECONSTRUCTION Patrick M. McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the Final Change Order in the Angela Boulevard Reconstruction,' Project R & S 7803. The Change Order increases ' t- he-contract'by $15,092.36. A detailed list of the changes was attached covering pavement, curb and sidewalk removal, additional inlets and pipes and an adjustment of quantities to as -built plans. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the change order was approved subject to their being sufficient money in the contingency fund to cover the increase. The Project Completion Affidavit for the project was submitted for approval. the Contractor was Ziolkowski Construction Company and the total amount of the contract was $186,705.54. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Project Completion Affidavit was approved and the Maintenance Bond filed. BID FOR SALE OF PARKING METERS ACCEPTED Mr. Mullen reported that bids received for the sale of parking meters had been reviewed. He recommended acceptance of the bid of the City of Plymouth to purchase 100 meters at $10.00 each for a total price of $1000.00. Mr. Mullen noted this action will also establish a unit price of $10.00 for the sale of meters to individuals. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried the Board accepted the bid of the City of Plymouth to purchase 100 parking meters at a price of $10.00 each and established a price for sale of the remaining meters at $10.00 each. Interested persons are to contact Joseph Paszli, Municipal Parking Garages, regarding the sale of the meters. It was noted that the Bicentennial Meters are not included in the sale. The Junior Achievement Program, who submitted a bid of $3.00 per meter, is to be advised of the price established for the sale of the meters. CLAIMS APPROVED Michael L. Vance, Chief Deputy City Controller, submitted to the Board Claim Docket Numbers 22699 to 23289 and recommended approval. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 22699 to 23289 and directed that checks for payment be issued. 324 REGULAR MEETING STREET LIGHT OUTAGE REPORT NOVEMBER 27, 1978 The Street Light Outage Report for the period November 16 through November 21 was submitted to the Board. The report indicated thirteen outages. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the meeting adjourned at 10:02 a.m. A i-ar -11 l ran ATTEST:` ,--/ �- (-&- ��z Patricia DeClercq, Clerk