Loading...
HomeMy WebLinkAbout11/20/1978 Board of Public Works Minutes315 REGULAR MEETING NOVEMBER 20, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 20, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry Crone was also present. AGENDA ITEM ADDED Mr. McMahon reported that a letter from Building Commissioner John E. DeLee was received after the posting of the meeting agenda and he made a motion that the letter be added at this time. Mr. Brunner seconded the motion and it carried. RESIGNATION OF JOHN E. DE LEE ACCEPTED John E. DeLee, Building Commissioner, submitted to the Board his letter of resignation as Building Commiss- ioner, effective December 15, 1978. Mr. DeLee noted that he had enjoyed his two and one - half years with the City but, based on his own career ambitions and the needs of his family, had accepted the position of Assistant Director of Utilities with the University of Notre Dame. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted, with regret, the resignation of Mr. DeLee and extended appreciation to him for his service to the City and to the community. MINU'T'ES APPROVED Mr. McMahon reported that the minutes of the November 14 meeting had been reviewed and he made a motion that they be accepted as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - SALE OF PARKING METERS This was the date set for receiving bids for the sale of parking meters. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: City of Plymouth 100 meters at $10.00 each - $1000.00 Plymouth, Indiana Eugene Andert 200 meters at $3.00 each.- $600.00 South Bend, Indiana Mr. Andert noted the meters would be used in conjunction with the Junior Achievement Program. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the City Controller and Parking Meter Department for review and recommendation. ASSESSMENT ROLL APPROVED - VACATION RESOLUTION NO. 3463 This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3463 for the vacation of the east -west alley north of Prairie Avenue and west of Magnolia Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There was no one present to speak on the Assessment Roll and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll listing $0.00 net benefits and $0.00 net damages was approved and said resolution is in all things ratified and confirmed and said proceedings closed. 316 REGUJ 1AR MEETING IMPROVEMENT RESOLUTION NO. 3464 RESCINDED NOVEMBER 20, 1978 Action on Improvement Resolution No. 3464 for the construction of sanitary sewers on Riverside Drive and Riverside Place was tabled for a review of the remonstrance petition filed and to allow affected property owners to make their views known to the Board. The Bureau of Design and Administration submitted a report to the Board indicating that less than fifty per cent of the property owners are in favor of the proposal based on the remonstrance petition filed. The report noted that the residents would be required to absorb approximately one -third of the total cost of the system under this proposal and this is the second time the matter has been proposed by the Board and rejected by the property owners. It is the opinion of the Bureau of Design and Administration that sewers will be required in this area due to the high water table and density of development. It was recommended that this Board suggest to its successors that future City funds not be committed to this project or the lift station..required because the residents who remonstrated against the project were aware of the implications of their decision. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and Improvement Resolution No. 3464 was rescinded and the improvement will not be made. APPROVAL OF CONTRACT FOR CONSULTANT FOR POLICE MERIT SYSTEM John Cimino, Coordinator of the Police Merit Promotional System, submitted to the Board a contract with Wyvern Research Associates for providing services for the Performance Evaluations in the Police Department. Mr. Mullen noted that funding for the contract was provided through revenue sharing earlier this year. The contract has been reviewed by Deputy City Attorney Terry Crone. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. CONTRACT FOR LOCKS FOR ELDERLY AND BID ADVERTISING APPROVED John Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board a contract with R.E.A.L. Services to provide home locks for the elderly. The project originated through Sgt. Joel Wolvos of the South Bend Crime Prevention Bureau and R.E.A.L. Services has received Title III funds to continue the project to provide the service for persons at least sixty years of age and with an income of less than $5,000. Lester Fox, R.E.A.L. Services was present as was Sgt. Wolvos. Mr. Fox said his agency has the highest regard for Sgt. Wolvos and the program. Specifications for bids for the locks were also submitted to the Board with the request that bids be sought. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract with R.E.A.L. services was approved and the Board authorized advertising for bids with sealed bids to be received on December 11, 1978. AMEMDMEN.TS TO TEAMSTERS CONTRACTS APPROVED Jean Jarvis, Personnel Director, was present as was Michael Lawrence, Business Agent for Teamsters Local No. 364. Ms. Jarvis submitted to the Board modifications to the present Teamster contracts. The modifications include split wage increases to take effect 1/1/79, 7/1/79, 1/1/8.0 and 7/1/80 and also include an increase in vacation time. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the modifications to.-.the Teamster Contracts were approved. 11 317 REGULAR MEETING NOVEMBER 20, 1978 LEASE FOR STORAGE SPACE FOR DISCOVERY HALL APPROVED Richard Welch, Director of Discovery Hall, submitted to the Board a lease agreement between the City of South Bend and South Bend Commercial Properties covering 7800 square feet of storage space at 1408 Elwood Avenue for Discovery Hall. The total cost of the lease is $9,240 for the period December 1, 1978 through November 30, 1979. Mr. Welch noted there is money available in the 1978 budget for the first two months rent. It will be necessary to seek Common Council approval of an appropriation for the balance of the lease period. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the lease was approved subject to approval of the funding. APPROVAL OF CONTRACT WITH DAVID M. GRIFFITH AND ASSOCIATES City Controller Peter H. Mullen submitted to the Board a proposed contract between the City of South Bend and David M. Griffith and Associates, Ltd. for professional services in providing a study to determine a cost allocation of the Community Development and CETA programs. Mr. Mullen explained that the study will determine whether the City can recover funds expended in the past for projects under these programs. Maximum sum of the contract is $12,000, which is to be paid from recoveries from the federal programs. Recoveries due soley to their cost allocation study will be shared equally by the City and Griffith and Associates until the maximum sum of $12,000 has been paid. All additional monies over the $12,000 recovered will be paid to the City. Mr. Mullen noted that a local C.P.A. firm proposed a study of only one of the agencies for $25,000. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. REQUEST TO ADVERTISE FOR BIDS FOR GASOLINE AND FUEL OIL APPROVED Joseph F. Nagy, Fiscal Officer for the Department of Public Works:, submitted to the Board a request to advertise for bids for the City's gasoline and fuel oil needs for 1979. Specifications are being prepared at this time. Upon motion made by Mr. McMahon., seconded by Mr. Mullen and carried, the request was approved and sealed bids are to be received on December 4. RESOLUTION OF INDIANA STATE HIGHWAY COMMISSION FILED The Board received notification from the Indiana State Highway Commission of adoption of the following resolution: "Parking shall be restricted on US 31 -33 (Michigan Street) in the City of South Bend, St. Joseph County, as follows: No parking or stopping anytime - on the east side of US 31 -33 (Michigan Street) from a point 175 feet south of Bartlett Street to a point 150 feet north of Bartlett Street, a distance of approximately 325 feet. if Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the notification was filed and referred to the Bureau of Traffic and Lighting. FILING OF PETITION TO'VACATE ALLEY BETWEEN LAFAYETTE AND FRANKLIN James H. Lahey files a petition to vacate the north -south alley. between Lafayette and Franklin, running south from Broadway to the railroad right -of- way. Mr. Lahey is the owner of the property abutting the proposed vacated alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Department of Engineering and the Area Plan Commission for review and recommendation. 318 REGULAR MEETING NOVEMBER 20, 197£3 FILING OF PETITION TO VACATE ALLEY SOUTH OF MONROE STREET William Roy Reynolds and Alice H. Shaffer, represented by Indiana and Michigan Realty Company, file a petition to vacate the first alley south of Monroe Street, running east from Columbia Street approximately one -half block towards Fellows Street and the north -south alley south of Monroe Street, running east and west between Columbia and Fellows to the second alley south of Monroe Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Department of Engineering and the Area Plan Commission for preliminary review and recommendation. PETITION TO VACATE ALLEY AMENDED - PILGRIM BAPTIST CHURCH The Board received a request from the Pilgrim Baptist Church to amend their vacation petition as follows: to vacate the east -west alley south of Colfax, east from Birdsell Street to the first north - south alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the amendment to the petition and the amended petition is to be referred to the Depart- ment of Engineering and the Area Plan Commission for review. REQUEST FOR STREET LIGHTING - 1200 N. ST. JOSEPH The Board received a letter from Mrs. Leo P. Rieder requesting updated lighting in the 1200 block N. St. Joseph Street. 'Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST FOR STREET LIGHTING - 1500 BLOCK CHAPIN Councilman Roger Parent submitted to the Board a request for additional street lighting in the 1500 block Chapin Street. The Board discussed the request which is for lighting in the Sixth District. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to Councilman Walter Kopczynski for his review and comments and to the Bureau of Traffic and Lighting for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, recommended the following traffic control installations: A. No Parking on both sides of North Ironwood from Union to South Bend Avenue, due to the reconstruction of Ironwood. B. No Parking on both sides of Edison, from Rosemary to Pyle, due to the reconstruction of the Ironwood - Edison intersection. C. Install Stop Signs on 29th at Kettering, an uncontrolled "T'.' intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were,approved. FOUR -WAY STOP AT ROCKNE AND MAC ARTHUR DENIED The Bureau of Traffic and Lighting reported to the Board that a study was made of the intersection at Rockne and MacArthur with reference to a request for a four -way stop at that intersection. The study indicated the warrants for a four -way stop are not met,, and the Bureau recommended the request be denied. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the request denied. [7 REGULAR MEETING RIVER BEND PLAZA REQUEST APPROVED 319 NOVEMBER 20, 1978 Michele Dobski, Director of River Bend Plaza, submitted the application of the Dickinson Middle School to sell fruitcakes on the Plaza on November 23. The Health Department and the City insurance carrier have reviewed the request and have no objections to the sale and Ms. Dobski recommended the application favorably. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. REQUESTS TO PURCHASE CITY -OWNED LOTS The Board received a request from C. Robert Williams, 1616 S. St. Joseph Street, to purchase a city -owned lot at 201 E. Dubail and a request from Linda Jerdon, 520 W. Madison, to purchase city -owned property adjacent to that address. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the requests were filed and referred to the Department of Parks, Redevelopment, Community Development, Engineering and the Mayor's Office for review and a determination as to whether the lots should be retained for any purpose. BOND APPROVED - UNITED HEATING AND PLUMBING, INC. Ray S. Andrysiak, Bureau of Engineering, reported to the Board that an Excavation Bond submitted by United Plumbing & Heating was in proper form and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. BOND RELEASED - JAMES KRUSZYNSKI Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed the request of the surety .company to release the Contractor's Bond of James Kruszynski. There are no outstanding permits against this contractor and Mr. Andrysiak recommended release of the bond. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released effective November 20, 1978. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 22384 through 22698 and recommended approval. Upon motion made by Mr. McMahon,. seconded by Mr. Brunner and ,tarried, the Board approved Claim.Docket Numbers 22384 through 22698 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period November 9 to November 15 was submitted to the Board. The report indicated fifty -five outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. AT T T : Patricia DeClercq, Clerk