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HomeMy WebLinkAbout11/14/1978 Board of Public Works Minutes3a_ REGULAR MEETING A regular meeting of the Board 9:30 a.m. on Tuesday, November McMahon, with Mr. McMahon, Mr. Deputy City Attorney Terry A. NOVEMBER 14, 1978 of Public Works was convened at 14, 1978 by President Patrick Brunner and Mr. Mullen present. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the November 6 meeting of the Board had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. IMPROVEMENT RESOLUTION NO. 3464 TABLED Mr. McMahon noted that one of the property owners involved in the proposed sewer construction on Riverside Drive and Riverside Place, under Improvement Resolution No. 3464, has requested some additional time to discuss this matter further with affected property owners. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the matter was tabled until November 20, 1978. FIRE DEPARTMENT UNIT APPROVED FOR HOLIDAY PARADE Chief Oscar Van Wiele submitted to the Board the request of the South Bend Downtown Council to use a Fire Truck in the Annual Holiday Parade on Saturday, November 18. Chief Van Wiele recommended that the request be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. REQUEST TO DISPOSE OF FIRE DEPARTMENT SPRINGS AND MATTRESSES APPROVED Chief Oscar Van Wiele requested permission from the Board to dispose of seventy -nine sets of springs and mattresses which have been replaced and are no longer needed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Department was authorized to proceed with disposition of the items. POLICE RADIO BID RECOMMENDATION 'TABLED Chief Borkowski submitted to the Board a report on the discussion with R.C.A. representatives regarding the portable radio bids submitted and his recommendation to accept the R.C.A..bid with some modifications. Division Chief Glenn Terry was present and discussed the recommendation with the Board. Mr. Brunner noted there have been objections raised by some of the bidders and said he was not clear as to how the bids had been reviewed. He indicated that a bid tabulation would be helpful to the Board. Samuel Edson, of Motorola, was present and said he had a letter from corporate officers of his company stating their position regarding the bid. Mr. Edson said his company's bid was the only one responsive to the specifications and was the high bid because it did meet the specifications, which neither of the other bids did. Mr. Brunner suggested that a meeting be scheduled in his office with representatives of the bidders and the Police Department. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was tabled for two weeks and a meeting with all concerned parties is to be scheduled for this week. DISPOSAL OF VEHICLE APPROVED Chief Michael Borkowski requested that the Board approve the scrapping of Police Mechanical No. 730, which is obsolete and would be too costly to repair. The Vehicle is a 1962 Ford Van, ID #Fl21H295184. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and authorized disposition of the vehicle and removal from the City vehicle list. 312 REGULAR MEETING NOVEMBER 14, 1978 CHANGE ORDER APPROVED - MUNICIPAL SERVICES FACILITY FENCE Change Order No. 1 in the contract with Morse Electric Company for the construction of the Municipal Services Facility fence was submitted to the Board by John Leszczynski, Manager of the Bureau of Public Construction. The Change Order increases the contract by $6,467.36 and covers installation of two gates and additional quantities required to reconstruct or install fencing. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the• °Change Order was approved. CONTRACT APPROVED - CURB AND SIDEWALK PROJECT CD -78 -4 The contract with McIntyre and Jones Construction Company for Project CD 78 -4, the reconstruction of curbs and sidewalks on Diamond Avenue, Broadway, Howard, St. Louis and St. Peter Streets was submitted to the Board. The contract is in accordance with the bid awarded on October 23 in the amount of $62,045.00. The Performance Bond was submitted with the contract and the Labor and Materials Bond is to follow. Upon motion_made'by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved subject to receipt of the bond. REQUESTS TO PURCHASE CITY -OWNED LOTS FILED' The Board received an inquiry from Thomas M. Taylor regarding the possible purchase of a city -owned lot at 1232 N. Elmer Street and an inquiry from Mrs. Henrietta Zakrowski regarding the possible purchase of the city -owned lot at 1814 S. Taylor Street. Upon motion made.by.'Mr -- McMahon, seconded by Mr. Brunner and carried, the requests were filed and referred to the Mayor's Office, the Redevelopment Department, Engineering Department, Community Development Department and the Park Department for review and a determination as to whether the lots should be retained for any purpose. FOUR -WAY STOP AT 29TH AND KETTERING DENIED The Bureau of Traffic and Lighting reported to the Board that the request for installation of stop signs at 29th Street and Kettering had been reviewed and a field investigation.maae. The,'investigation indicated the intersections does not meet the warrants for a four - way stop and the Bureau recommended the request be denied. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was denied. TRAFFIC CONTROL DEVICE APPROVED The Bureau of Traffic and Lighting recommended installation of stop signs on Prances Street at Northside, a previously uncontrolled intersection. Upon motion made by Mr..McMahon, seconded by Mr. Mullen and carried, the installation was approved. RIVER BEND PLAZA REQUEST APPROVED Michele Dobski, Director of River Bend Plaza, submitted the request of Big Brothrs /Big Sisters to sell Tournament of Roses Parade Programs on River Bend Plaza on December 16, 1978. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. NOTIFICATION OF REMOVAL OF PARKING ON SUPERGRAPHIC Michele Dobski, Director of River Bend Plaza, advised the Board that it was necessary to remove two to three parking spaces on both sides of the Plaza on the north end of the Supergraphic block at Jefferson for the Christmas Tree display. The notification was ordered filed. 313 REGULAR MEETING NOVEMBER 14, 1978 APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 21800 through 22383 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 21800 through 22383 and directed that checks for payment be issued. BIDS REJECTED FOR DUPLICATING EQUIPMENT - REBIDDING APPROVED Michael L. Vance, Deputy City Controller, advised the Board that following review of the bids received for the lease /purchase of duplicating equipment, it is felt it would be in the best interests of the City to reject the bids and authorize re- advertising for bids. The review indicated that through a change in the specifications, the City could meet its printing needs and take advantage of a cost savings over the next five years. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board rejected the bids received for the lease /purchase of duplicating equipment and authorized readvertising under revised specifications to be provided to the Board. STREET LIGHT OUTAGE REPORT.FILED The Street Light Outage Report for the period November 2 to November 8 was submitted to the Board. The report indicated thirteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. SUBGRANT MODIFICATION APPROVED - COMMUNITY SCHOOL CORPORATION Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board a Subgrant Modification between the City of South Bend and the Community School Corporation. The total amount of the subgrant is $35,940 and the purpose of the modification is to obligate the remainder of the alloted funds and to reflect the addition of St. Joseph County as a party to the agreement thereby changing the involvement of South Bend and Elkhart County CETA programs to 60% and loo respectively. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the subgrant modification was approved. PROPOSAL FROM PRENCO TABLED A letter of intent for repair and operation of the Prenco Liquid Waste Disposal System at the Wastewater Treatment Plant was submitted to the Board. The proposal is to repair or replace equipment located on the site of the Treatment Plant and put it in working order to provide for a disposal site for industry. Prenco would pay all costs of the operation and beautify the surrounding area by landscaping. They would also assume the cost of insurance, thereby indemnifying the City of South Bend. There would be no City funding involved and the letter proposes a ten -year contract, at the end of which period the City would have the option to renegotiate the contract or take over the completed installation at no cost. Mr. McMahon noted the letter was coming before the Board in order to request a legal opinion as to whether or not such a contract would be legal in the State of Indiana before proceeding in the matter. The Board_ discussed the proposal with David A. Wells, Manager of the Bureau of Design and Administration. Mr. Wells indicated that the Bendix Corporation would be a potential user of the facility. Federal guidelines require that industry must have a back -up system to their present waste disposal system and this facility would provide that back -up. Mr. Brunner asked if toxic wastes would be disposed of in this facility and Mr. Wells indicated that only oily wastes would be handled and these would be burned at high temperature,.leaving little or no ash. 314 REGULAR MEETING NOVEMBER 14, 1978 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the proposal was referred to the Legal Department for review and an opinion as to whether the City can legally enter into such an agreement. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:20 a.m. ATTEST: Patricia DeClercq, Clerk 0 a]