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HomeMy WebLinkAbout11/06/1978 Board of Public Works MinutesCam REGULAR MEETING A regular meeting of the Board 9:30 a.m. on Monday, November with Mr. McMahon, Mr. Brunner Attorney Terry Crone was also NOVEMBER 6, 1978 of Public Works was convened at 6, 1978 by President Patrick M. McMahon, and Mr. Mullen present. Deputy City present. AGENDA ITEMS ADDED Mr. McMahon noted that three items were received after the posting of the meeting agenda and he made a motion that a request from the St. Joseph County Veterans Commander's Council, an Amendment to the Lease for the Ceta Offices and a Subgrant Agreement be added to the agenda at this time. Mr. Mullen seconded the motion and it carried. CLOSING OF WASHINGTON STREET APPROVED The St. Joseph County Veterans Commander's Council submitted a request to close the south half of Washington Street on Saturday, November 11 from 10:30 a.m. to 11:45 a.m., for the Annual Veterans' Day Ceremony at the Monument. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved subject to coordination of the closing by the Bureau of Traffic and Lighting and the Police Department Traffic Detail. AMENDMENT TO LEASE AGREEMENT APPROVED Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board an amendmeht-to the lease agreement for the CETA offices at 320 W. Jefferson. The lease is between the City of South Bend and Mr. & Mrs. James Nafe. The amendment covers some minor adjustments made by the lessor at a total cost of $921.12. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the lease amendment was approved. SUBGRANT APPROVED - ST. JOSEPH COUNTY BUILDING TRADES COUNCIL Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board a Subgrant Agreement between the St. Joseph County Building Trades Council and the Bureau of Manpower and Training. The agreement is in the total amount of $130,928'and provides services for thirty individuals for the period 4/1/78 through 3/31/79. Also participating in the program are Elkhart County and the St. Joseph County CETA program. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Subgrant was approved. REVIEW OF MINUTES OF PREVIOUS MEETING Mr. Brunner reported that the minutes of the October 30 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. REPORT ON POLICE RADIO BIDS TABLED Division Chief Glenn Terry of the Police Department was present and requested a one -week delay in the report on investigation of the police radio bids submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the matter was tabled for one week. REGULAR MEETING PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3464 NOVEMBER 6, 1978 303 This was the date set for holding a public hearing on Improvement Resolution No. 3464 for the construction of a sanitary sewer on Riverside Drive and Riverside Place. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon reported that the City received a petition for sewer construction in this area a number of years ago. At that time, because a lift station was required, the project cost under Barrett Law was rather high since the property owners would have been required to pay for 50% of the construction of the lift station as well as the sewers. The project was rejected by the property owners. The City has now received a new petition for sewer construction in the area and has prepared plans and specifications in response to that petition. At the present time, the City is in a position to offer to pay the total cost of the lift station, which is figured at $19,800 and will also pay 50% of the cost of the sewer construction. This brings the total project cost to the property owners down.to approximately $21,223 and that figure includes the tap cost. Mr. McMahon noted that copies of the Assessment Roll showing the assessment to each property for the proposed construction have been distributed to all those present in regard to this matter. He said if the property owners do not want the project constructed, the Board will take no further action unless a public health problem develops in the area. If that should occur, the Board of Health could request that the Board proceed with the construction to eliminate the health problem. If fifty -one per cent of the affected property owners are not in favor of the project, the sewer will not be constructed. William Voor advised the Board that he is the Attorney for the Hickey Company, petitioners in this matter. The Company owns a piece of property they have been unable to develop because of the lack of water and sewers in the area. Mr. Voor urged the Board to take favorable action on the project. Joseph Hickey of the Hickey Company stated that the Company acquired the property in 1973 for the purpose of a development with the understanding that utilities would be available. When they originally investigated acquisition of this property, they.contacted the City Engineer's office and were given to understand that a sewer would be constructed in the near future. They proceeded on that basis to acquire the property. They have now abandoned the idea of a development on the property and have tried to sell the property. They have been unable to sell the property without giving some assurance that water and sewer will be available as this is presently a no man's land. They inquired about a variance to allow them to drill a well and put in a septic system. The City asked that a petition for the sewer construction be filed. Mr. Hickey, said the company feels that something should be done to construct the sewers or grant a variance to allow them to proceed with a septic system so that they are not penalized by owning a piece of property with which they can do nothing. Wayne Werts, 1809 Riverside Drive, said he is an affected property owner listed on the assessment roll fqr the project. Mr. Werts said he is a professional engineer and is interested in energy and energy conservation. He submitted to the Board a remonstrance petition which he said was signed by ten of the affected property owners. He noted that this is more than one -half of the owners involved. Mr. Werts then read from articles in the South Bend Tribune on problems occurring with flooding in some areas of the City when water mains are flushed and a second article which stated the favorable aspects of septic systems over sewer systems and which indicated no incidents of disease traced to properly installed septic systems. Mr. Werts noted the property owners in the area are very energy- conscious and want to retain the systems they have, with which they are very satisfied. Mr. Canfield, 1891 Riverside Drive, said he agreed with the statements made by Mr. Werts. On behalf of the property owners remonstrating, Mr. Canfield suggested that a variance be granted to Mr. Hickey in order that he does not have a wasted property. He said the property owners in the area are happy with the systems they have. M REGULAR MEETING NOVEMBER 6, 1978 These property owners are in the City and pay their taxes but would like to retain their private systems. Mr. Marti, 1869 Riverside Drive, asked what effect the sewer system would have on the underground water table. Pair. McMahon said it would not drain the water table. Mr. McMahon then said he would take issue with some of the statements made. There have been instances of disease resulting from septic systems. This has occurred in other areas of the City and the Health Department has mandated the installation of sewers. If a health problem should occur in this area, the Health Department could require that the Board take action to install the sewers. There is no guarantee that the City would be in a position, if this should occur, to partipate by.paying.the total cost of the lift station and 50% of the sewer costs. The City can make that offer at this time. Mr. McMahon.noted that the signatures on the remonstrance petition would be verified by the Engineering Department and the property owners present should urge anyone not on the petition who wishes to make his views known to contact the Clerk of the Board. The Board will not make a decision on the matter until the next regular meeting. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the public hearing was closed and action on the Improvement Resolution was tabled until Tuesday, November 14. REQUEST TO SCRAP FIRE DEPARTMENT VEH'ICLE"APPROVED Fire Chief Oscar Van Wiele requested that the Board approve the disposition of Fire Department Vehicle 109, which is obsolete and not repairable. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved and the Bureau of Vehicle Maintenance will be asked to arrange for disposition of the vehicle, a 1968 Ford, #8W50F155348. FENCE PROPOSAL APPROVED - 915 S. OLIVE STREET A proposal from the Calho Fence Company to construct a fence at the Olive Street Pumping Station, 915 S. Olive Street, was submitted to the Board._ The proposal is in the amount of $4600.00 and provides for fencing of the yard used for storage of abandoned vehicles which have been towed. Money for the project is to come from the Junk Vehicle Fund. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the proposal. PETITION TO VACATE RIVERSIDE DRIVE RIGHT -OF -WAY DENIED The Bureau of Design and Administration reported to the Board that the petition of Ted W. Mielke to vacate a portion of the right -of -way on Riverside Drive was reviewed and the Bureau was recommending that the petition be denied. It was noted that, if the petitioner wishes to pursue the matter, it should be recommended that he get all property owners east of the petitioned property to sign the petition to vacate and also to agree to the construction of a new sidewalk under Barrett Law to eliminate any offsets in the property lines or the sidewalk. The new sidewalk would be required so that a public walkway is not located on private property. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved and the petition denied. ACCEPTANCE OF BILL OF SALE FOR PROPERTY AT 805 WESTERN AVENUE A Bill of Sale and Release of Liability for property acquired by the City of South Bend from the Cities Service Company was submitted to the Board by David A. Wells, Manager of the Bureau of Design and Administration. Also submitted was ,a memorandum from Deputy City Attorney Robert M. Parker advising the Board that he had reviewed the warranty deeds and the bill of sale and found them in order. He recommended that the City sign the release of liability attached to the bill of sale. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Bill of Sale and Release of Liability were approved. C [1 305 REGULAR MEETING AGREEMENT WITH SOUTH SHORE RAILROAD APPROVED NOVEMBER 6, 1978 An Agreement between the City of South Bend and the Chicago, South Shore and South Bend Railroad was submitted to the Board. The agreement provides for acquisition of right -of -way by the City for the proposed Orange - Colfax Connector. The property involved is located between LaSalle and Colfax, west of LaPorte Avenue. Upon approval of the agreement by the City and the railroad, a deed will be prepared. The Agreement has been reviewed by Deputy City Attorney Terry Crone. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved and will be transmitted to the railroad for execution. CENTURY CENTER BILLINGS FILED Patrick M. McMahon, Director of Public Works, submitted to the Board a payment summary for all construction contracts through October 31, 1978. Mr. McMahon noted there is a total of $174,479.10 in payments to be made. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the payment summary was filed. CENTURY CENTER CHANGE ORDERS APPROVED Patrick M. McMahon, Director of Public Works, submitted to the. Board the following Century Center change orders: Contract No. 004 - Concrete, Masonry and Carpentry, H. G. Christman Company Change Order No. 21 - Deduct $ 555.04 - Deducted for replacement of damaged fireproofing. Change Order No. 22 — Deduct 185.20 - Deducted for additional work at Window Walls by NO. 020 Add 91.68 - Additional work in kitchen area deducted from No. 008 Deduct 95.00 - Deducted for replacement of door frame by No. 014 Deduct 188.52 Change Order No. 23 - Add 271.00 – Additional work for revision of door frames - deducted from No. 014 Add 223.00 - Additional work for revision of door frames - deducted from No. 014 Add 494.00 Change Order No. 24 - Add 6,343.30 Additional work due to late frame delivery, deduct from No. 014 TOTAL - Add $6,093.74 Contract No. 005 - Structural Metals..- Haven Busch Company Change Order No. 12 - Deduct 3,000.00 - Reworking of Skylight added to 037 Change Order No. 13 -- Deduct 5,334.69 - Testing of skylight pipe frame at Main Entrance Change Order No. 14 - Add 1,377.00 - Miscellaneous structural revisions to meet field conditions Change Order No. 15 - Add 3,520.00 - Relocation of Roof Hatch in Build- ing E to meet access requirements. Change Order No. 16 - Deduct 910.05 - Engineering services for testing Main Entrance. TOTAL - Deduct 4,357.74 300 REGULAR MEETING NOVEMBER 6, 1978 Contract No. 007 - Theater Lighting - Koontz - Wagner Electric Company Change Order No. 2 - Add 8,930.00 - Installation of Theater Lighting Systems (100 per cent by American National Bank Lease TOTAL - Add 8,920.00 Contract No. 008 - Food Service Equipment - -Ruslander and Sons, Inc. Change Order No. 2 - Deduct 91.68 - Reimbursement for additional work in Kitchen for installation Change Order No. 3 - Deduct 265.00 - Reimbursement for additional work in Kitchen for installation TOTAL - Deduct 356.68 Contract No. 013 - Caulking - Harold J. Becker Co., Inc. Change Order No. 1 - Add 3,761.36 - Caulking for exterior relief angle not shown in original TOTAL - Add 3,761.36 drawings. Contract No. 014 - Hollow Metal Frames and Doors - Miller Steel and Supply Company Change Order No. 6 - Deduct 271.00 - Revisions to doors and frames by No. 004 Change Order No. 7 - Deduct 223.00 - Revisions to doors and frames by No. 004 Change Order No. 8 - Add 95.00 - Replacement of missing door frame - Add 727.13 - Additional frames in Art Center (100 per cent by Art Center) - Add 704.79 - Door revisions in Theater Area to meet field conditions. - Add 203.00 - Additional window frame for Theater Control Room. TOTAL - Add 1,235.92 Contract No. 020 - Window Walls - Flour City Architectural Metals Change Order No. 2 - Deduct 194.90 - Repainting of Window Wall frames by No. 028 Add 185.20 - Reworking of Window Walls From No. 004 TOTAL - Deduct 9.. 7.0 Contract No. 021-- Ceilings, Furring, Plastering, Fireproofing Gibson -Lewis Company Change Order No. 10 - Add 4,810.00 - Miscellaneous modifications to meet field conditions TOTAL - Add 4,819.00 Contract No. 022 - Carpet, Quarry Tile and Ceramic Interior Finishes Change Order No. 6 - Add 265.00 - Repair of Tile in Kitchen for Hook -up from No. 008. TOTAL - Add 265.00 REGULAR MEETING NOVEMBER 6. 1978 Contract No. 028 - Painting - Hartke and Son, Inc. Change Order No. 4 - Add $2,155.15 - Reflects various modicifations prior to opening. to the paint schedule, $194.00 of Add Total Add $2,155.15 this total is reimbursed by No.020. Contract No. 037 - Skylights - Roper I.B.G. Change Order No. 1 - Add 3,277.00 - $3,000 reimbursed by No. 005. Order No. 14 - Add 5,442.00 $277 for additional flashing not shown in original drawings. Change Order No. 2 - Add 2,09.0.00 - Reflects field modifications of 375.00 - Relocation of Dock Heater closures to meet existing Add 269.00 - Replace filters prior to balancing conditions. Total Add $5,367.00 Contract No. 038 - Elevators - Economy Elevators, Inc. Change Order No. 1 - Add 389.00 - For lock -out provisions in Passenger Elevator. Change Order No. 2 - Add 621.00 - Manual operation of elevators prior to opening. Total - Add $1,010.00 Contract No. 039 - HVAC - Slutsky -Peltz Plumbing & Heating Co. Change Order No. 13 - Deduct 819.35 - Fireproofing repair by No. 021 Change Order No. 14 - Add 5,442.00 - Kitchen hook -up (100 per cent by Hotel /Motel Board) Add 375.00 - Relocation of Dock Heater Add 269.00 - Replace filters prior to balancing Deduct 124.00 - Replacement of ceiling tile Total - Add $5,962.00 Change Order No. 15 - Add 1,040.00 - Fan (F -34) enclosure, not originally shown. Change Order No. 16 - Add 92.00 - Revision of Roll -Up Grilles to meet field conditions Total - Add $6,274.65 Contract 041 - Plumbing - E. J. White P Change Order No. 10 - Deduct 154.00 Add 7,850.00 134.00 Total - Add $7,830.00 lambing & Heating Co. - Deletion of Soap Dispenser Holes - Installation of Kitchen Equipment (100 per cent by Hotel /Motel Board) - Installation and charging of Nourishment Station. Contract No. 042 - Sprinklers - D. E. McDaniel Company Change Order No. 8 - Add 85.00 - Revision of Sprinklers to meet field condition in Stair D -1. Total - Add $ 85.00 _3 m. REGULAR MEETING NOVEMBER 6, 1978 Contract No. 043 - Electrical - Koontz - Wagner Electric Company Change Order No. 14 - Add $4,233.00 - Various Art Wing modifica= tions (100 per cent by Art Center) Change Order No. 15 - Add 1,505.00 - Miscellaneous electrical modifications to meet field conditions. Add 2,718.00 - Additional heat tracing for cooling tower not shown in original drawings. Total - Add $4,223.00 Change Order No. 16 - Deduct 541.60 - Repainting of disturbed fireproofing Add 355.00 - Relocation of water pumps to meet field conditions. Add 8,248.00 - Rough -in and installation of Kitchen Equipment (100 per cent by Hotel /Motel Board) Add $8,061.40 Change Order No. 17 - Add 2,157.00 - Additional electrical controls for HVAC System not shown on original drawings. Total - Add $18,674.40 Mr. McMahon reviewed the change orders with the Board. He suggested that the Board might want to consider authorizing him to sign the Change Orders on behalf of the Board since there are so many documents to be signed. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the Board approved the Century Center Change Orders and authorized Patrick McMahon, President of the Board, to sign the Change Orders. REQUEST TO ADVERTISE FOR BIDS FOR RENTAL OF UNIFORMS APPROVED Deputy City Controller Michael L. Vance advised the Board that specifications are being prepared for the rental of uniforms for various City departments and he requested that the Board advertise forbids with the date for receipt of bids to be determined when specifications are complete. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request. ADOPTION OF VACATION RESOLUTION NO. 3465 The Division of Engineering and the Area Plan Commission reported to the Board that the petition of the St. Joseph Bank and Trust Company to vacate an alley south of Mishawaka Avenue had been reviewed and there is no objection to the proposed vacation subject to existing utility easements. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the reports were ordered filed and the following resolution was adopted: VACATION RESOLUTION NO. 3465 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the first alley South of Mishawaka Avenue, from 34th Street to the first north -south alley Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. ■ 0 309 REGULAR MEETING NOVEMBER 6, 1978 The following property may be injuriously or beneficially affected by such vacation: Lots 145, 146, 147 and 148, Fordham Addition Notice of this Resolution shall be published on the 10th and 17th day of November, 1978 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 27th day of November, 1978, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 6th day of November, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk APPROVAL OF CONTRACT FOR PIGEON CONTROL The contract with Arrow Services, Inc. for Pigeon Control Services for River Bend Plaza and Pier Park for the period November 1, 1978 through October 31, 1979 was submitted to the Board. The contract is in accordance with the proposal accepted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board his recommendation for installation of the following traffic control devices: A. Install No Parking�Tow -Away Zone on the north side of Bendix, from Eclipse west approximately 175 feet. B. Revise No Parking North Side to No Parking South Side on Bertrand from Eclipse to Meade, due to the construction of the intersection which has changed the approach to the intersection to the north. C. Revise Stop Sign and Yield Sign to Four -Way Stop Bendix, Bertrand and Eclipse, in connection-with recently completed intersection- irnprovembnts.. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. BOND APPROVED - MUMFORD CONSTRUCTION COMPANY Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the Contractor's Bond for Mumford Construction Company was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. 310 REGULAR MEETING NOVEMBER 6, 1978 CERTIFICATE OF INSURANCE FILED - COLIP ELECTRIC CORPORATION A Certificate of Insurance on behalf of the Colip Electric Corporation was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificate was filed. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller,.submitted to the Board Claim Docket Numbers 21414 through 21799 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 21414 through 21799 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period October 27 through November 1 was submitted to the Board. The report indicated five outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. FILING OF PETITION TO VACATE EAST -WEST ALLEY FROM BIRDSELL TO STUDEBAKER STREET The Pilgrim Baptist Church files a petition to vacate the first alley north of Washington Street running east from Birdsell Street to the intersecting north -south alley. The vacation is being requested to allow the.church to expand its existing facilities and owns the property on both sides of the alley. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was filed and referred to the Division of Engineering and the Area Plan Commission for review and recommendation. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. ATTEST: Patricia DeClercq, Clerk