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HomeMy WebLinkAbout10/30/1978 Board of Public Works Minutes296 REGULAR 14EETING OCTOBER 30, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 30, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Mullen reported that the minutes of the regular meeting on October-23, 1978 had been reviewed and he made a motion that the minutes be approved. Mr. McMahon seconded the motion and it carried. Mr. Pullen also reported that the minutes of the special meeting held on October 25, 1978 had been reviewed and he made a motion that those minutes be approved. Mr. Brunner seconded',the motion and it carried. OPENING.OF BIDS - LEASE /PURCHASE OF DUPLICATING EQUIPMENT This was the date set for receiving bids for the lease /purchase of duplicating equipment. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: St. Johns Business Machines Submitted a letter stating they do South Bend, Indiana not have equipment meeting these specifications. A. B. Dick Products Company South Bend, Indiana Bid - One A.B. Dick Copy System Alternate - A.B. Dick Copy month with $1. Bid was signed by Michael R. Gray, non - collusion affidavit was in order and a loo bid bond was submitted. 5 year lease - $1,176.40 per month $1.00 purchase option at end of lease. System - 5 year lease - $1,016.78 per 00 purchase option at end of lease. Xerox Bid was signed by Dona S. Robbins, Indianapolis, Indiana non- collusion affidavit was in order and a Certified Check was submitted. Bid - Option I - Xerox 9200 Duplicating System $64,600.00 Sorter 6,650.00 Less Option to Purchase in -place equipment 16,250.00 Net $57,000.00 Option II- Xerox 9200 Duplicating System $71.250.00 Less Credit 14,250.00 $57,000.00 Less 10% down payment 5,700.00 Net $51,300.00 Financed for 5 years - Per Month 997.73 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Controller's Office for review and recommendation. DISCUSSION - VEHICLES OWNED BY O'NEAL TRUCKING COMPANY Mr. McMahon noted that, following receipt of a report from the Police Department regarding tickets issued to vehicles owned by the O'Neal Trucking Company for numerous safety violations, the Board took action 29 REGULAR MEETING OCTOBER 30, 1978 to notify City departments that contracts should not be issued to the company until the vehicle defects had been corrected. Julius O'Neal was present to discuss the matter with the Board.. Mr. O'Neal submitted copies of receiuts for thirty new tires purchased for his vehicles. He said he has attempted to keep his trucks in safe condition. Mr. O'Neal said he received notice that contracts will not be awarded to him but he has to complete those contracts in order to be paid so that he can pay his bills. He said he has never instructured his drivers not to cooperate with the Police Department but feels his drivers are stopped without sufficient reason sometimes. Mr. McMahon noted that the Board took action based on the complaint from the Police Department and did not want to interfere between the Department and O'Neal Trucking Company but did want to see that the safety defects are corrected. Mr. Brunner asked Mr. O'Neal if his trucks have been safety- inspected. Mr. O'Neal said he has tried to get most of his vehicles inspected. Some have been stopped in the daytime for a check of the headlights. He noted that some of his trucks have the tail.gates.removed because of having to haul concrete and other large items and do not look in good shape because the tailgates are off. He said the tailgates are put back on as soon as possible. He said he will do everything possible to cooperate in this matter. The Board thanked Mr. O'Neal for coming in to discuss the problem and for his willingness to cooperate in correcting any vehicle defects. HOUSE MOVE APPROVED CONDITIONALLY John E. DeLee, Building Commissioner, advised the Board that the request of the Lykowski Construction Company to move a house from 433 N. Lafayette Blvd. to 719 W. Colfax Avenue had been reviewed and adjacent property owners advised of the move. This was the date set for a public hearing before the Board on the house move. The Bureau of Traffic and Lighting has reviewed the route and recommends approval, subject to approval by the Indiana State Highway Commission of that portion of the route on state highways. Arrangements have been made with a signal contractor for coordination of the moving of lights and poles along the route. Wilbur West, 724 W. Colfax Avenue, was present both as a resident of the neighborhood and a member of Southold Heritage Foundation. Mr. West said he favors the move which will fill a vacant lot in the area which has been an eyesore because it has not been maintained. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the hearing was closed and the house move was approved, subject to securing permission from the Indiana State Highway Commission and to coordination of the date of the move with the Bureau of Traffic and Lighting and the Police Department. NOTIFICATION OF CANCELLATION OF SHIELD UNIFORM CONTRACT Chief Van Wiele sent notification to the Board that the Fire Department has been unable to get delivery of uniform items from Shield Uniform Company covered in the bid award made to the Shield Uniform Company for the period from August 1, 1977 through December 31, 1977. The company submitted the only bid for uniforms at that time. They have not been able to fill the orders and the Department will now cancel the contract and purchase the items from the low bidder for 1978 Fire Department uniforms, Gerber Manufacturing Co. Mr. Brunner asked Chief Mirocha if the Company has notification in writing from the Shield Uniform Company that they cannot supply the items. Chief Mirocha said he has received a letter from Shield and will forward it to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was ordered filed. REGULAR MEETING CHANGE ORDER NO. 2 FOR FIRE STATION $6 APPROVED OCTOBER 30, 1978 Change Order GC -2 in the contract for construction of Fire Station No. 6 was submitted to the Board. The Change Order increases the contract by $210.00 and covers the changing of glass from regular insulated glass to tempered insulated glass. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. PETITION FOR RATE INCREASE - INDIANA CABLEVISION- APPROVED Peter H. Mullen, City Controller, submitted the following letter to the Board: "After careful review of the request from Indiana Cablevision Corporation for a rate increase, it is the opinion of my staff and myself that this rate request has a basis of justification. By applying Indiana Cablevison figures of assets and liab <ilities with those assets and liabilities of businesses within the same industry, the ratios certainly indicate that they are not in a profitable situation. The ratios definitely indicate the opening of anew business as did actually occur when`Indiana Cablevision recently purchased the franchise rights. It is evident from our studies that they have a heavy commitment to the South Bend area and they are "investing" in the long term. It is-evidenced from the figures that were presented that.even with the rate increase, Indiana Cablevision must virtually double their present customers to be placed in a "break- even" situation. It is a fact of depreciation and long -term interest that is placing Indiana Cablevision in a loss situation for last year, as well as year -to -date present situation. This depreciation and interest mainly falls into the category of new capital equipment to modernize and improve picture quality and service. In their petition for increase, they have indicated that their increase in subscribers has on:ly increased 8.9 per cent from 1975. I would like to take this opportunity to point out that this increase in number of subscribers is not a fact that the Board should address in addressing the rate increase, as this was a condition of the market and not an area that the Board can or should have any control over. It is sufficient to say that this increase is something that we could not control and that we should not be in a position to grant this increase because of the small increase. In light of the above, I feel that the supply- demand will take effect. It is the choice of the subscriber to continue with Indiana Cablevision with this price increase or to select an alternative of an antenna or UHF Channels. This choise is not available with other federally regulated or state regulated utilities in that there is no alternative to their product. Therefore, in conclusion, I feel that the rate increase from Indiana Cablevision is justified based upon their financial records and further based upon the subscribers to the service have an alternative to cable television. Sincerely, s/ Peter H. Mullen " Jeff Buford, General Manager of Indiana Cablevision Corporation, was present. Mr. Brunner asked Mr. Buford if this rate increase was comparable with surrounding community rates. Mr. Buford said they are pursuing rate increases in Mishawaka and Elkhart. However, 1 REGULAR MEETING rates are de- regulated required. Upon motion and carried, the Board Corporation for a rate for one outlet;: with a additional outlet. OCTOBER 30, 1978 299 in those areas and only notification is made by Mr. McMahon, seconded by Mr. Brunner approved the petition of Indiana Cablevision increase to$7.75 monthly service charge $2.00 monthly service charge for each BID AWARDED - LEASE OF TWO VEHICLES Peter H. Mullen, City Controller, submitted to the Board his recommendation that, following review of bids received for the leasing of two vehicles for the Mayor's Office and the Controller's Office, the low bid of Gatesway Leasing Company be accepted. The bid was submitted for two 1979 Chevrolet Caprice 4 -door sedans at a unit price of $202.00 per month, for a total bid of $4,848.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was accepted and the bid awarded. REQUEST FOR AMERICAN LUNG ASSOCIATION MICHIANA BI -RUN APPROVED Donald Dake was present and submitted to the Board the request of the American Lung Association to hold a Michiana Bi -Run on Saturday, June 9, 1978. The proposed route and outline of the activity were submitted. Mr. Dake noted much advance planning for this event which is patterned after the Chicago run and said they hope to attract two thousand participants. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved, subject to approval of the route and coordination of arrangements by the Bureau of Traffic and Lighting and the Police Department. The Bureau of Traffic and Lighting will be asked to secure State Highway Approval for state routes to be used. CONTRACT FOR WERWINSKI STREET IMPROVEMENTS APPROVED The contract with Ziolkowski Construction Company for Project CD 78 -3, the Werwinski Street curb and _sidewalk improvements, was submitted to the Board in accordance with the bid accepted. Total contract cost is $11,777.00. The Performance Bond and Labor and Materials Payment Bond were submitted with the contract. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved and the bonds filed. BID AWARDED - PROJECT CD 78 -4 - CURB AND SIDEWALK IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a tabulation of bids received for Project CD 78 -4, curb and sidewalk improvements on Diamond Avenue, Broadway, Howard Street, St. Louis and St. Peter Streets. He recommended acceptance of the low bid of McIntyre and Jones of $62,045.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved and the bid awarded. FILING OF PETITION TO VACATE ALLEY - AIR PRODUCTS & CHEMICALS, INC. Air Products and Chemicals, Inc., by\their Attorney Bruce J. Bondurant, files a petition to vacate the east -west alley running east from Lafayette, between Sample and Garts Streets. The company owns lots on both sides of the alley and is requesting the vacation to expand their facilities. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Bureau of Engineering and the Area Plan Commission for review and recommendation. 300 REGULAR MEETING CLAIMS APPROVED OCTOBER 30,1978 Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 20943 to 21413 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 20943 through 21413 and directed that checks for payment be issued. NOVEMBER 13 MEETING DATE CHANGED The County -City Building will be closed on Monday, November 13 for observance of Veteran's Day. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board of Public Works.- meeting was changed to Tuesday, November 14, 1978 at 9:30 a.m. OPEN AIR STAND APPROVED FOR THIRTY DAYS An Application of William E. Moore to operate an Open Air Stand at the corner of Portage and Elwood for the sale of flowers was reviewed by the Bureau of Traffic and Lighting. Mr. Wadzinski recommended approval of the application for a thirty -day temporary period to determine the impact of the operation at this location which is a multi -way stop with many school children pedestrians in the area. Mr. Wadzinski also recommended that the stand be located away from the direct corner of the Portage Liquor Mart parking lot so it will not cause a sight distance problem or traffic hazard. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Application was approved for a thirty -day period. FILING OF REPORT ON CABARET LICENSE APPLICATION The Bureau of Buildings and Permits reviewed the application of Gus Lampos for a Class B Cabaret License at 819 S. Michigan Street. John E. DeLee, Building Commissioner, advised the Board that this is an adult business under the Controlled Use Zoning Ordinance and may not be located within five hundred feet of a residentially - zoned district. The above property is within five hundred feet of a residential zone and expansion of the controlled use would not be permitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and referred to the City Controller's office for reply to the applicant. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period October 19 through 27 was received. The report indicated thirty -two outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. BUREAU OF EMPLOYMENT AND TRAINING SUBGRANTS APPROVED Elroy Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board the following Sub - Grant Agreements: Chamber of Commerce - The Sub -Grant Agreement is in the amount of $108,702 and provides reimbursement to private sector employers for the hiring and training of unemployed participants, providing on- the -job training. Indiana Vocational Technical College - The Sub -Grant Agreement is in the amount of $235,923 and continues an agreement in operation for five years. It provides training in welding, machine trades and basic education, with referral training opportunities provided for 130 to 140 individuals. 1 REGULAR MEETING OCTOBER 30, 1978 Goodwill Industries - The Sub -Grant Agreement is in the amount of $21,722 and provides vocational and psychological evaluation services. Indiana University at South Bend School of Public and Environmental Affairs - The Sub -Grant Agreement is in the amount of $37,955 and provides orientation for testing, training and job search for individuals to allow them to compete in the job market. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the subgrant agreements were approved. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. of