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HomeMy WebLinkAbout10/16/1978 Board of Public Works MinutesREGULAR MEETING OCTOBER 16, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 16, 1978 by President Patrick M. McMahon, with Mr. McMahon and Mr. Brunner present and Mr. Mullen absent. Deputy City Attorney Terry A. Crone was also in attendance. REVIEW OF MINUTES OF PREVIOUS MEETING Mr. Brunner reported that the minutes of the October 9 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - WERWINSKI STREET IMPROVEMENTS This was the date set for receiving bids for Project CD 78 -3, Curb, Sidewalk and Street Improvements on Werwinski Street, from College to Brookfield. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Rieth Riley Construction Company South Bend, Indiana Bid - $17,271.00 Ziolkowski Construction Company South Bend, Indiana Bid - $11,777.00 Bid was signed by Richard Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Ben Ziolkowski, non - collusion affidavit was in order and a 5% bid bond was submitted. McIntyre and Jones Bid was signed by Kenneth A.McIntyre, Mishawaka, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $17,843.75 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Public Construction for review and recommendation. OPENING OF BIDS - POLICE RADIO EQUIPMENT This was the date set for receiving bids for radio equipment for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: R.C.A. Bid was signed by Harry Lasswell, Des Plaines, Illinois non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - 21 RCA Tactec Series 100 Portable @ $946.25 - $19,871.25 Alternate Bid - RCA Tactec Series @ $921.00 - $19,341.00 21 Dual Rate Charger @ $921.00 - $1,092.00 2 Multiple Unit Charger @ $635.00 - $1,270.00 Meade Electric Co. Hammond, Indiana Bid was signed by Joseph Condon, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 21 General Electric Portable Radios @ $1,110.00 - $23,310.00 ME REGULAR MEETING OCTOBER 16, 1978 Motorola, Inc. Bid was signed by Samuel Edson, Schaumburg, Illinois non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 21 MX330 Portable Radios @ $1,440.00 - $30,240.00 3 6 -Unit Chargers @ 266.00 - $ 798.00 3 Single Unit Chargers @ 54.00 - 162.00 Alternate: 21 MT500 Portable Radios @ $ 845.00 - $17,745.00 12 Unit Charger @ 230.00 Single Unit Charger 35.00 12 Unit 1 -hour charger 445.00 Single Unit 1 -hour charger 68.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Police Department and Bureau of Communications for review and recommendation. VACATION RESOLUTION NO. 3463 CONFIRMED This was the date set for a public hearing on Vacation Resolution No. 3463 for the vacation of the east -west alley north of Prairie Avenue and west of Magnolia Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County. News which were found to be sufficient. The Gruber Super Market is petitioning for the vacation. F. Gerard Feeney, Attorney for the petitioner, was present and advised the Board that Gruber's has purchased the lot adjacent to the alley and has petitioned the Area Plan Commission and the Common Council to rezone the property. Since parking was removed from Prairie Avenue, there is no parking available in front of the store. Customers have to park and cross Prairie Avenue and trucks making deliveries cannot park. The alley is overgrown with weeds and has not been used. The petition would pave the alley and provide parking area for the market. The zoning petition has been approved and a plot plan provided to the Area Plan Commission. Mr. Feeney requested that the Board act favorably on the petition to vacate. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board confirmed Vacation Resolution No. 3463 and directed that an Assessment Roll showing net benefits and damages to abutting property be prepared. PROPOSALS RECEIVED FOR PIGEON CONTROL ON RIVER BEND PLAZA The Board had requested written proposals for pigeon control on River Bend Plaza and at Pier Park. The following proposals were received. Arrow Services,, Inc. ITT Building Services Franklin Pest Control Indiana Terminix Co. First Service - $75.00 $32.50 monthly charge thereafter Initial Cost - $495.00 $95.00 monthly charge Monthly Charge - $50.00 Monthly Charge- ` $47:00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the proposals were referred to the Engineering Department for review and recommendation. 2'81 REGULAR MEETING BID AWARDED - SPRINGS AND OCTOBER 16, 1978 SES FOR THE FIRE DEPARTMENT Chief Oscar Van Wiele reported to the Board that bids received for springs and mattresses for the Fire Department had been reviewed and he recommended acceptance of the low bid of J. E. Walz, Inc. of $114.00 per set. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved and the bid awarded. CONTRACT APPROVED - C. F. MURPHY ASSOCIATES A Contract between the City of South Bend and C. F. Murphy Associates was submitted to the Board. The contract is the standard form of agreement and provides for the necessary services to be performed to develop a comprehensive masterplan for the area bounded by Washington Street, Michigan Street, Colfax Avenue and St. Joseph Street, to include a bank, hotel, retail phase and an 800 space parking garage. Work under the agreement is to be completed within a ninety -day period and the total amount of the contract is $90,000. That amount will be applied against the total architect's fee for the project. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. BID ADVERTISING APPROVED - LEASE /PURCHASE OF DUPLICATING EQUIPMENT Deputy City Controller Michael L. Vance was present and requested that the Board approve advertising for bids for the lease - purchase of duplicating equipment. Mr. Vance noted that changes in the State law require the bidding of lease - purchase agreements which total more than $5000. This will require seeking competitive bids for the 9200 Xerox Copier which is installed in the print shop. It has also been determined that it would be best to purchase the equipment over a five -year period rather than to continue to lease it. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized advertising for bids for the lease /purchase of the equipment. OPEN AIR STAND APPLICATION RECEIVED William E. Moore and Laverne Przygocki submitted an application to operate an Open Air Stand at the southwest corner of Portage Avenue and Elwood on the property of the Portage Liquor Mart. Permission of the property owner was attached. Upon motion made by Mr. McMahon, seconded by Mr. Brunner -and carried, the application was referred to the Bureau of Traffic and Lighting and Police Department for review and recommendation. REPORT FROM POLICE OFFICER ON VEHICLES OF O'NEAL TRUCKING CO. RECEIVED The Board received an Officer's Report from Corporal Eugene Eyster outlining several instances where trucks owned by the O'Neal Trucking Company were stopped for various safety defects. Ten citations have been issued to company vehicles since May. The report indicated that the company continues to use the trucks without making any repairs. Drivers stopped have responded that they are working on City contracts and the Police Department should be more cooperative. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board directed that all Departments under the jurisdiction of the Board of Public Works be asked to notify the O'Neal Trucking Company that 'no new contracts will be awarded to them until vehicle defects have been corrected. The Board also directed that the report be forwarded to the Board of Public Safety for appropriate action with regard to departments under its' jurisdiction. 282 REGULAR MEETING OCTOBER 16, 1978 FINAL CHANGE ORDER APPROVED - RIVERSIDE DRIVE - HOWARD IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the final change order in CD77 -602, Project I, the 1978 curb improvements on Riverside Drive and Howard Street. The Change Order increases the contract by $2,653.85 and is to adjust the contract to as -built plans and for additional curb and relocation of some sidewalk on Riverside Drive. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED - RIVERSIDE - HOWARD IMPROVEMENTS The Project Completion Affidavit for CD77 -602, Project I, the Riverside Drive - Howard Street Improvements, was submitted to the Board. The contractor was Rieth Riley Construction Company and the final project cost was $23,159.10. The Maintenance Bond for the project was submitted along with the affidavit. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Completion Affidavit was approved and the Maintenance Bond filed. STREET LIGHT RECOMMENDATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light recommendations: Remove - 30 lights on Miami, between Lincolnway East and Ewing Remove - 1 light at intersecting alleys by Gospel Center Missionary Church Install 30 50,000L HPS OH CP on Miami, between Lincolnway East and Ewing 1 7,000L MV OH WP at intersecting alleys by Gospel Center Missionary Church Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. BLOCK PARTY APPROVED ON BRIARWAY The Bureau of Traffic and Lighting reported review with the Police Department of a request to hold a block party on Briarway, between Woodmont and Malvern Way, on Saturday, October 21 from 4:00 p.m. to 10:00 p.m., with a rain date of Sunday, October 22. Approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the block party was approved. TEMPORARY ALLEY CLOSING APPROVED The Board received a request from St. James Cathedral.to close the east -west alley adjacent to the church, running west from Lafayette Boulevard, on Saturday, October 21 from 9:00 a.m. to 4:00 p.m. for a church festival. The Bureau of Traffic and Lighting and the Police Department reviewed the request and recommend approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the closing was approved., ltl 7 283 REGULAR MEETING OCTOBER 16, 1978 HOLIDAY PARADE APPROVED Michele M. Dobski, Director of River Bend Plaza, submitted to the Board a favorable recommendation on the request of the Downtown Council to hold the annual Holiday Parade on Saturday, November 18. The route as submitted was approved by the Bureau of Traffic and Lighting and the Police Department, subject to coordination with officials of Transpo for re- routing of buses during the parade. The parade is to begin at 9:00 a.m. and disperse at 10:30. The parade route will require the blocking of Taylor, William, Lafayette and Main, from Washington to Wayne; Jefferson Street, from Taylor to Service Court #5; and Service Court #k5. The Showmobile will be parked on Jefferson Street, across from Broadcast Center, to be used as a reviewing stand. Use of the city -owned lot at the southeast corner of Michigan and Washington, from 8:30 a.m. to 11:00 a.m. was also requested. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved, subject to coordination of all arrangements by the Bureau of Traffic and Lighting and the Police Department. TRAFFIC CONTROL DEVICES APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following requests for approval of traffic control devices: A. On Stanfield, between Angela and Howard install 25 MPH Speed Limit signs. B. On Leeper Avenue, between Angela and North Shore, install 30 MPH Speed Limit signs. C. Revise Yield Sign to Stop Sign on Brookmede at Woodmont, because of poor site distance. D. Install No Parking Zone across from 1306 S. High. This is a narrow street and the No Parking Zone is needed because of truck traffic. E. Install Stop Sign on Danbury at Gotham, a previously uncontrolled "T" Intersection. F. Install Stop Sign on Fremont at Rogers, a previously uncontrolled "T" intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. BOND APPROVED - RWNi CONSTRUCTION Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond for RWM Construction Company was properly executed and could be approved by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 19927 through 20362 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 19927 through 20362 and directed that checks for payment be issued. 284 REGULAR MEETING OCTOBER 16, 1978 CERTIFICATE OF INSURANCE FILED A Certificate of Insurance for Indiana Cablevision Corporation was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was ordered filed. ADOPTION OF CITY HOLIDAY SCHEDULE FOR 1979 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following schedule of City Holidays for 1979 was approved: New Year's Day Good Friday Easter Monday Primary Election Memorial Day Independence Day Labor Day General Election Veteran's Day Thanksgiving Day Friday following Thanksgiving Monday before Christmas Christmas Day STREET LIGHT OUTAGE REPORT Monday, January 1 Friday, April 13 Monday, April 16 Tuesday, May 8 Monday, May 28 Wednesday, July 4 Monday, September 3 Tuesday, November 6 Monday, November 12 Thursday, November 22 Friday, November 23 Monday, December 24 Tuesday, December 25 The Street Light Outage Report for the period 9/30 through 10 /11 was submitted to the Board. The report indicated sixty -eight outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:15 ATTEST: Patricia DeClercq, Clerk 0 G