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HomeMy WebLinkAbout10/09/1978 Board of Public Works Minutes2'70 REGULAR MEETING OCTOBER 9, 1978 A regular meeting of the Board of Public Works was convened at 9:50 a.m. on Monday, October 9, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry Crone was also in attendance. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the October 2, 1978 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. BIDS OPENED - SPRINGS AND MATTRESSES FOR FIRE DEPARTMENT This was the date set for receiving bids for springs and mattresses for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: J. E. Walz, Inc. Bid was signed by John R. Walz, South Bend, Indiana non - collusion affidavit was in order and a certified check was submitted with the bid. Bid - 78 sets Sealy Posturpedic Springs and Mattresses @ $114.00 - $8892.00 Interiors for Business, Inc. Bid was signed by John S. Mills, Elkhart, Indiana non - collusion affidavit was in and a 10% bid bond was submitted. Bid - 78 sets Beautyrest Springs and Mattresses @ 139.00 - $10,842.00 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Fire Department for review and recommendation. BIDS OPENED - POLICE PATROL CARS This was the date set for receiving bids for approximately thirty -five police patrol cars. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Basney Ford Bid was signed by James Basney, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 30 1979 Ford LTD 4 -door sedans - $5715.29 - $171,458.70 5 1979 Ford LTD II 4 -door sedans - $5701.29 - $28,506.45 Rustproofing Option at $40.00 per vehicle Gates Chevrolet Co. Bid was signed by Jay L. Poland, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid— 35 1979 Impala 4 -door sedans - $6019.69 - $210,689.15 Rustrpoofing optional at $55.00 per unit Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the bids were referred to the Police Department for review and recommendation. REGULAR MEETING OCTOBER 9, 1978 271 REVENUE SHARING PUBLIC HEARING SCHEDULED Chief Michael Borkowski submitted a request to the Board for authorization to schedule a public hearing on a revenue sharing appropration for police motor equipment in the amount of $200,000.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved and the Clerk was directed to advertise for a public hearing to be held on October 23, 1978. MULTI -WAY STOP APPROVED AT SCENIC AND LOMBARDY Councilman Richard Dombrowski was present and submitted a letter to the Board advising that he was present at a meeting of the Far West Side Neighborhood Association at which the intersection of Scenic and Lombardy was discussed. The residents have requested a multi -way stop at that intersection which is presently a two -way stop. Mr. Dombrowski requested that any traffic studies and recommendations on that intersection be forwarded to him and said he supports the residents in the request for the installation. Residents of the Association were present. Those speaking in favor of the installation were Blondine Jozwiak, 782 Lombardy; John Jozwiak, 782 Lombardy; Mrs. Sniadecki, 4714 Scenic Drive; Irene Rybicki, 748 Lombardy Drive; and Dorothy Golomb, 810 Sylvan Lane. Residents stressed the number of school children crossing at the intersecton, traffic generated by the park and the high speed of motorists. Several traffic accidents have occurred and for the safety of the pedestrians in the area, the residents urged that a multi -way stop be installed. Per. McMahon noted that the Board is concerned about the safety of pedestrians. Studies have been made of the intersection and Mr. Wadzinski is recommending installation of the three -way stop. Mr. McMahon said the residents should be aware that this action is not going to solve all the problems in the area with regard to speeding drivers, drivers who do not use their turn signals or drivers who disregard the signs. The Board will direct Captain Sweitzer to step up enforcement in the area. It is felt that the signs will provide some additional safety for the school children crossing the inter- section. Mr. McMahon made a motion that the Board approve Mr. Wadzinski's recommendation that a three -way stop be installed at Scenic and Lombardy. Mr. Brunner seconded the motion and it carried. Mrs. Sniadecki then called the attention of the Board to the sharp curve in the 4800 block of Scenic Drive. She said parked cars block the vision of oncoming motorists and traffic must move in a single lane in this stretch because cars are parked on both sides of the street. There is also a problem when snow plows push snow along the curbs limiting the driving lane. She requested that the Board remove parking from the north side of the 4800 block of Scenic Drive. She noted that this is along Park property and there are no residences. The homeowners on the south side of the street have private driveways for parking. Mr. McMahon said the Board requests a review by the Bureau of Traffic and Lighting of any request to remove parking from a residential street and said the Bureau would be making a field check of the area to determine the wishes of the property owners in the block. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board referred the request to remove parking from the north side of the 4800 block Scenic Drive to the Bureau of Traffic and Lighting for review and recommendation. 272 REGULAR MEETING OCTOBER 9, 1978 REPORT FILED AND FUNDS RELEASED - REAL SERVICES CRIME VICTIM COUNSELLING The quarterly report of services provided under the contract with R.E.A.L. Services for Crime Victim Counselling for the Elderly was submitted to the Board by John Cimino, Director, Criminal Justice Planning Bureau, along with a request for release of funds for the contract. Present were Lester Fox, Director of R.E.A.L. Services and Rosemary Bonadies, Crime Victim Counsellor. Mr. Cimino advised the Board that this represents the final funding for the contract, but application for second -year funding has been filed. Mr. Fox discussed the report with the Board and said the program attempts to assist elderly crime victims by advising them of existing programs available to them and offering help in obtaining Meals on Wheels, re- establishment of Social Security funds or Food Stamps, transportation assistance or any other matters which can be handled through direct contact with the victim. Mr. Fox assessed the program results as very good. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and the Board approved release of the funding. FILING OF APPLICATION FOR SCRAP YARD - LEONARD BUSH Leonard Bush, 2600 W. Washington, submitted an application for a Scrap Dealer's License at that address. Submitted with the application was a drawing of the property involved and a petition signed by property owners in the area. Councilman Walter Szymkowiak was present and advised the Board that he was contacted by citizens in the area who are opposed to the operation because of the potential nuisance to the neighborhood. Mr. Szymkowiak submitted a petition, containing forty -one signatures, in opposition to the scrap yard. He noted that there is vacant land in the area owned by the City and by St. Joseph County and that the South Shore station is also in the vicinity. There is a possibility that there will be burning at the site, causing a health hazard. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application submitted by Mr. Bush was filed and referred to the Legal Department for review and to the Engineering Department for abstracting of the property and verification of the signatures on the consent petition filed with the application. The petition remonstrating against the license was filed, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried. OPTION AGREEMENT, QUITCLAIM DEED AND LEASE APPROVED, 121 S. MICHIGAN Wayne Brownell, Department of Redevelopment, was present. Submitted to the Board were a number of documents relating to the building at 121 S. Michigan, presently being leased by the City for River Bend Plaza and the Youth Services Bureau. The Department of Revelopment has an option to purchase the property from South Bend Federal Savings and Loan Association and, because the City has a lease interest in the property, the Board is being asked to approve the purchase option agreement. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the option agreement was approved. A Quitclaim Deed covering the City's lease -hold interest in the property and conveying that interest to the Department of Redevelop- ment was submitted for approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the deed was approved. A new lease agreement between the City of South Bend and the Department Of Redevelopment for use of the premises was prepared. Mr. Brownell noted that this is a standard commercial lease. He said a tenant in the building has been paying $100 a month toward the utilities since there is no separate meter. Payment has been made to South Bend Federal and will now be made to River Bend Plaza. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the lease agreement was approved. A letter outlining the documents presented and land acquisitions procedures of the Department was filed. 1 273 REGULAR MEETING OCTOBER 9, 1978 DOCUMENT FILED RE: 1715 PORTAGE AVENUE OPEN AIR STAND APPROVED AT OLIVE AND SAMPLE The following document was submitted to the Board by LaVerne Przygocki: "With regard to our application for a license for an open air stand to be located on the southeast corner of Olive and Sample Streets in South Bend, Indiana, the undersigned hereby make the following acknowledgements: 1. That the premises located at 1715 Portage Avenue has in the past been used for floral distribution purposes contrary to the zoning Ordinance of the City of South Bend, Indiana. 2. That to remedy this zoning violation, we agree that our floral distribution and any other related commercial activities will be conducted from another premises properly zoned according to the ordinances of the City of South Bend, Indiana. 3. That the undersigned have made arrangements to use the premises located at 1809 Lincolnway West, Mishawaka, Indiana, or, alternatively, the "Mr. Fresh" building located at the corner of Portage and McCartney, South Bend, Indiana for our commercial purposes. s/ LaVerne Przygocki s/ William E. Moore Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried the document was filed. The Board had under advisement the application of Mr. Moore and Mrs. Przygocki to operate an Open Air Stand at the corner of Olive and Sample. They have a lease with Conrail for use of railroad property at that location. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Application was approved, subject to securing the necessary license and to placement of the stand as directed by the Bureau of Traffic and Lighting. PROJECT COMPLETION AFFIDAVIT APPROVED - MUSEUM CARPETING Richard Welch, Director of Discovery Hall, submitted to the Board the Project Completion Affidavit for the installation of carpeting in Discovery Hall Museum. The Contractor was Interior Finishes, Inc. and the total amount of the contract was $17,005.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Project Completion Affidavit was approved. CHANGE ORDER NO. 1 APPROVED - BENDIX DRIVE IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board Change Order No. 1 in the Bendix Drive Improvements, R & S 7805. The Change Order is in the amount of $3,440.00 and is for the complete asphalt overlay of the right -of- way. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. 274 REGULAR MEETING OCTOBER 9, 1978 TITLE SHEET SIGNED - CURB AND SIDEWALK PROJECT CD78 -3 The Title Sheet approving the plans for curb, sidewalk and street improvements on Werwinski Street, from College to Brookfield, was submitted to the Board. Bids for the project.are being sought. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed. TITLE SHEET APPROVED - CURB AND SIDEWALK PROJECT CD78 -4 The Title Sheet approving the plans for curb, sidewalk and street improvements on Diamond Avenue, Broadway, Howard, St. Louis and St. Peter Streets was submitted to the Board. Bids for the project are being sought. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed. TITLE SHEET APPROVED - HIGH STREET AND BOWEN DRIVE EXTENSION The Title Sheet approving the plans for the High Street and Bowen Drive Extension was submitted to the Board. This is a private development and the developer is Dr. Robert Allen. The work will be done according to City specifications. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed. PURCHASE AGREEMENT APPROVED - SALE OF 51142 REDWOOD ROAD A purchase agreement between the City of South Bend and Dennis Maike and Karen Beckwith was submitted to the Board. The agreement was prepared by Deputy City Attorney Terry Crone in accordance with the bid accepted by the Board in the amount of $24,700.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and referred -it to the Legal Department for preparation of the deed and final closing. REQUEST FOR STREET LIGHTS FILED Residents of Southeast Estates submitted a petition signed by property owners requesting the installation of street lights on Provincial Drive and indicating that there would be no objection by any of the signers of the petition to placement of the street light on their property. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO PURCHASE CITY -OWNED LOT AT 202 PENNSYLVANIA FILED The Board received a request from Sena Bobbitt for information regarding possible purchase of a city -owned lot at 202 Pennsylvania.. Upon motion made by-Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to City departments for review and a determination as to whether the lot should be retained for any purpose. TRAFFIC CONTROL DEVICE APPROVED The Bureau of Traffic and Lighting recommended the following change in a traffic control device: Revise No Parking to 30 Minute Parking at times listed on the north side of Bendix, 120' west of Goodland. The request was made by the Bendix Corporation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. 1 2'7 5 REGULAR MEETING OCTOBER 9', 1978 TEMPORARY FOUR -WAY STOP AT ANGELA AND NORTH SHORE EXTENDED Ralph J. Wadzinski requested that the Board approve extension of the temporary four -way stop at Angela and North Shore for the next ninety days, during which time studies will be conducted to evaluate its operation as opposed to the prior two -way stop. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation. ADOPTION OF GUIDELINES FOR HANDICAPPED PARKING SPACES In accordance with the ordinance adopted by the Common Council regarding parking spaces for the handicapped, Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following proposed guidelines for handicapped parking spaces: GUIDELINES FOR HANDICAPPED PARKING SPACES (H.P.S. IS HANDICAPPED PARKING SPACE) I. RESIDENTIAL REQUESTS A. Single Family Dwellings 1. A 25' H.P.S. will be signed at the curb adjoining a residence of a permit holder which does not have off - street parking (such as a driveway). 2. In the event the residence of a permit holder curb space (or portion of said curb space which would force the.encroachment of the H.P.S. to curb space in front,.of adjoining, properties) is zoned "No Parking ", consideration will be given to the installation of the H.P.S. in front of the adjoining property, provided a letter of approval is submitted by the adjoining property owner /resident. B. Multi- Family /Duplex 1. If person requesting permit is not the owner of the property, approval from the property owner reference the proposed restricted use of the adjoining curb space is required. 2. In the event that the residence of a permit holder curb space (or a portion of said curb space would force encroachment of the H.P.S. to curb space in front of adjoining properties) is zoned "No Parking ", consideration may be given to the installation of the H.P.S. in front of the adjoining property, provided a letter of approval is submitted by the adjoining property owner /resident. 3. A 25' H.P.S. will be signed at the curb adjoining the residence of a permit holder which meets the criteria of Items B, 1 and 2 above, and which does not have off - street parking facilities (as a driveway(s) or parking lot). C. Apartment Buildings /Complexes 1. By Municipal Code, all apartment buildings /complexes must have off - street parking at a minimum ratio of one (1) space per dwelling unit. H.P.S. will not be granted. Exceptions will be handled individually. 2'76 REGULAR MEETING I. COMMERCIAL REQUESTS OCTOBER 9, 1978 A. Spot and Strip Commercial With No Parking Lot 1. A 25' H.P.S. will.be. assigned at the curb in front of the permanent business. 2. Request must be made by the property owner. B. Spot and Strip Commercial with Off - Street Parking 1. Request will not be granted unless specifically -exempted by the Board of Public Works 2. Requests must be made by the property owner. C. Central Business District 1. 25' H.P.S.'s will be assigned to the Central businesses by the Bureau of Traffic and Lighting through the Board of Public Works. 2. All individual requests by property owners/ tenants and /or permit holders will be reviewed by the Board on an individual basis. III. H.P.S.'s shall be subject to all parking limits, regulations and other legally imposed restrictions. Upon motion made by Mr.. McMahon, seconded by Mr. Brunner and carried, the guidelines were adopted. REQUEST FOR DESIGNATED PARKING SPACE DENIED The request of Woody Maxie for a designated parking space.on Wayne Street, east of Main Street,was referred to the Bureau of Traffic and Lighting for review. Mr. Wadzinski reported to the Board that this request for designated parking space for employment was not within the guidelines for such spaces. Handicapped parking spaces in the downtown would be open to any holders of handicapped parking Permits or special vehicle plates and would be subject to the existing parking time limits in the block. Mr. Wadzinski noted there would be designated handicapped parking spaces in the central business district which would be available to all handicapped persons. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the report and denied the request of Woody Maxie for a designated parking space for his employment. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 19374 through 19926 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 19374 through 19926 and directed that checks for payment be issued. JOHN ADAMS HIGH SCHOOL BAND PARADE APPROVED The Board received a request from the John Adams High School Band to hold a parade on Friday, October 13 beginning at the high school at 6:30 p.m, and marching to School Field. The Police Department Traffic Detail and Bureau of Traffic and Lighting reviewed the route submitted and recommends - approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request, subject to filing of a Certificate of Insurance. rl 27 REGULAR MEETING OCTOBER 9, 1978 OPEN AIR STAND APPROVED - LOGAN- STREET Frank Perri submitted an application for the operation of an Open Air Stand on Logan Street, North of Jefferson Street, for the sale of Christmas Trees. Submitted with the application was the permission of the property owner, Don Newman, for the stand operation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved, subject to securing the necessary city license. HOLIDAY PARADE REQUEST RECEIVED The South Bend Downtown Council submitted a request to hold a Holiday Festival Parade in the downtown area on Saturday, November 18 at 10:00 a.m. The proposed route was attached. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to Michele Dobski, River Bend Plaza Director, for review and recommendation. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period September 29 through October 4 was submitted to the Board. The report indicated thirty -five outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. PURCHASE AGREEMENT APPROVED - SALE OF 1038 N. BLAINE A Purchase Agreement between the City of South Bend and Electronic Service Co., Inc. for the sale of a city -owned lot at 1038 Blaine Avenue for $600.00. was submitted to the Board signed by Jack S. Cook for Electronic Service Co'.] The purchase agreement was prepared by Deputy City Attorney.Terry-A. Crone in accordance with the proposal accepted by the Board. -Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the purchase agreement was approved and referred to the Legal Department for preparation of the deed and final closing. UNION STATION USE DISCUSSED Cliff Hurd was present on behalf of Union Square, Inc., owners of the Union Station property. Mr. Hurd advised the Board that the group's previous request for a license to operate a disco at Union Station should be disregarded since, under Indiana State Law, the owners cannot operate within the building but must lease to other operators. Mr. Hurd said there are plans to hold a concert or other events in the structure and he asked if it was necessary to secure a license for a one -day event. Mr. Hurd was advised that the City licensing requirement would apply whether the time period is one day or one year. The Board requested that Mr. Hurd check with John DeLee, Building Commissioner, regarding structural problems with the building which must be corrected before any use is contemplated and directed that any proposed use be submitted to Deputy City Attorney Terry Crone for review of any license requirements under the Municipal Code. There being no further business made by Mr. McMahon, seconded by adjourned at 11:15 a.m. ATTEST: Patricia DeClercq, Clerk to come before the Board, upon motion Mr. Mullen and carried, the meeting