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HomeMy WebLinkAbout09/18/1978 Board of Public Works Minutes250 REGULAR MEETING A regular meeting of the Board 9:30 a.m, on Monday, September McMahon, with Mr. McMahon, Mr. Deputy City Attorney Terry A. SEPTEMBER 18, 1978 of Public Works was convened at 18, 1978 by President Patrick M. Brunner and Mr. Mullen present. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Brunner reported that he had reviewed the minutes of the September 11 meeting and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. Mr. McMahon noted he had reviewed the minutes of the special meeting held on September 13 to approve the Development Manager Agreement with Gerald D. Hines and he made a motion that those minutes be approved. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS LEASE OF AUTOMOBILES This was the date set for receiving bids for the leasing of two automobiles for the Department of Administration and Finance. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Jordan Ford Bid was signed by Milton Brook, Mishawaka, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - Two 1979 LTD four -door sedans - $230.43 per month per vehicle Basney Ford South Bend, Indiana Bid was signed by James A. Basney, non- collusion affidavit was in order and a 100-6 bid bond was submitted. Bid - Two 1979 LTD four -door sedans - $222.37 per month per vehicle Gatesway Leasing Bid was signed by Victor Kivisels, non- collusion affidavit was in order and a certified check was submitted with the bid. Bid - Two 1978 Chevrolet Caprice 4 -door sedans - $202.00 per month per vehicle Mr. Kivisels was present and advised the Board there was a typographical error in the bid and it should have stated 1979 vehicles. Mr. Brunner asked that the bid of Gatesway Leasing be referred to the Department of Law for review. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Department of Administration and Finance and the Department of Law for review and recommendation. OPENING OF BIDS - VIADUCT LIGHTING AT VARIOUS LOCATIONS This was the date set for receiving bids for Viaduct Lighting at Fellows, High, Main, Marietta, Miami, Michigan and Sample Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Arrow Electric Company Bid was signed by Harold Markward, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $38,437.42 251_ REGULAR MEETING SEPTEMBER 18, 1978 Morse Electric Company Bid was signed by Edward H. Morse, South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $31,363.75 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO DISPOSE OF POLICE VEHICLE APPROVED Chief Michael Borkowski requested that the Board approve disposal of Mechanical #742, a 1964 Oldsmobile, which is obsolete and would be too costly to repair. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and a resolution authorizing the sale of the vehicle will be prepared. Funds realized from the sale of the vehicle will be quietused into the City General Fund. APPROVAL OF BID ADVERTISING FOR CETA TELEPHONE SYSTEM Elroy Kelzenberg, Manager of the Bureau of Employment and Training, requested that the Board approve advertising for bids for a telephone system to be installed at new facilities for the Bureau in the Indiana Club Building, 320 W. Jefferson Blvd. Mr. Kelzenberg said he was not certain whether this alternate system would be feasible but he would like to obtain bid prices to investigate the possibility. The initial cost outlay would be large but it has been indicated there would be a cost savings realized after the first few years. Mr. Mullen noted he would be interested in such price quotations with a view towards possible future plans for the City as a whole. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved advertising with sealed bids to be received on October 2. PETITION FOR INDIANA CABLEVISION RATE INCREASE FILED Jeff Buford, General Manager of Indiana Cablevision, Inc., filed with the Board a petition for a rate increase. The petition requests a proposed increase from $6.50 to $7.75 per month. Mr. Buford noted that the company has not had a rate increase for three years. He submitted with the petition a cost comparison of rates charged in similar markets in the United States. The proposed increase would amount to 6.4% per year, or 19.2% over the three years since the last rate increase. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the petition and scheduled a public hearing on the matter to be held on Monday, October 2, 1978 at the regular meeting of the Board. APPROVAL OF CONTRACT - IRONWOOD AND JEFFERSON IMPROVEMENTS The contract with Rieth Riley Construction Company for Project R & S 7804, the Ironwood - Jefferson intersection improvements was submitted to the Board. The contract is in accordance with the bid accepted by the Board in the amount of $59,418.25. The Performance Bond and Labor and Materials Payment Bonds were submitted with the contract. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved and the bonds filed. 252 REGULAR MEETING APPROVAL OF CONTRACT - BENDIX DRIVE IMPROVEMENTS SEPTEMBER 18, 1978 The contract with Rieth -Riley Construction Company for Project R & S 7805 for the Bendix Drive improvements at the intersections of Bertrand and Linden Streets was submitted to the Board. The contract is in accordance with the bid accepted by the Board in the amount of $25,459.20. The Performance Bond and Labor and Materials Payment Bonds were submitted with the contract. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved and the bonds filed. FINAL CHANGE ORDER IN CENTURY CENTER PARKING LOT APPROVED W- John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the final change order in the Century Center Parking Lot contract. The contractor is Rieth Riley Construction Company and the change order increases the contract by $126.95 and is to adjust the contract to as -built quantities. Total amount of the contract is $209,466.35 and it is within the budgeted appropriation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the change order was approved. ATTENDANCE AT BUILDING OFFICIALS CONFERENCE APPROVED John E. DeLee, Building Commissioner, submitted to the.Board a request to attend the 1978 International Building Officials Conference in Denver from October 1 through 6. Budgeted funds are available for the conference. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. REQUEST FOR DISCO CORNER AT UNION STATION FILED Donald E. Sporleder, President, Union Square, Inc., submitted to the Board a request to operate a "Disco Corner" at Union Station from October 12 through October 31, in connection with a Multiple Sclerosis fund raising project. There was a general discussion regarding whether any City permits are required other than the Charitable Solicitations Permit. John DeLee, Building Commissioner, noted that this request is for a three -week period and might fall under the controlled use ordinance as a dance hall for which a City permit would be required. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Department of Law and the Building Department for review and recommendation. FILING OF QUARTERLY ACQUISITIONS REPORT - DISCOVERY HALL MUSEUM Richard Welch, Director of Discovery Hall Museum, submitted to the Board the Quarterly Report of Acquisitions through September 15, 1978. The report listed the following acquisitions: Registration No. Object Donor 78.30 Studebaker Advertising Anonymous .31 Parking Meter City of South Bend .32 SDC Wall Hanging Galloway T. Charles .33 Oliver patent model Purchase .34 Studebaker Name Plate James Name .35 Taxi & Bus Stop Signs City of South Bend .36 Studebaker sales literature Bill Condon .37 Photos & Advertising Cards Marshall County Historical Society .38 1954 Colorado license plates Carl & Shirley Lower 1 REGULAR MEETING .39 Dealer service plaque .40 Ball Band Salesman's Sample Case .41 South Bend Watch & Studebaker Advertising .42 Drewry's Sign .43 Studebaker banner .44 Oliver & Bow.sher pamphlets .45 Torrington Key Ring .46 Studebaker archives .47 Seeder, yardstick, post cards and trade cards .48 Bendix washer .49 Bendix ironer -.50 Photographs .51 3 pairs Ball -Band galoshes in original boxes, 2 airplane tanks .52 Strayer Grain Drill .53 South Bend Bait Co. reel .54 Three Studebaker cutaway engines .55 Studebaker Spotlight October, 1948 issue 253 SEPTEMBER 18, 1978 Ron & Janet Glass H. R. Walker Exchange of Duplicates L. Wilson Anonymous Purchase Torrington Company Syracuse University Discovery Hall Associates Anonymous Mr. & Mrs. Alex Szabo Lois Fiedler Leslie Doty Discovery Hall Associates Eugene Rapela STP Corporation Makielski Art Shop Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. CENTURY CENTER BILLINGS FILED Patrick M. McMahon, Director of Public Works, filed with the Board a summary of Century Center billings through August 30, 1978. Total payments to date - $6,926,336.15. Mr. McMahon made a motion to file the summary. Mr. Brunner seconded the motion and it carried. REQUEST TO PURCHASE CITY -OWNED LOT AT 626 E. KEASEY FILED Rev. Clinton Mack, 624 E. Keasey, submitted a request to the Board for information regarding the possible purchase of a city -owned lot at 626 E. Keasey Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Mayor's Office, Department of Engineering, Department of Redevelopment, Community Development and the Park Department for review and a determination as to whether the lot should be retained for any purpose. YMCA FOOT RACE CANCELLED James Mathias, Physical Director of the Y.M.C.A, advised the Board that it was not possible to coordinate plans for the proposed October 7 Footrace because of other races scheduled on that day so they were cancelling the event. Upon motion made by Mr. McMahon, seconded.by Mr. Brunner and carried, the notification was filed. APPLICATION FOR OPEN AIR STAND FILED David Matthews filed an application to operate an Open Air Stand, the Great American Hot Dog Stand, in the Party Shoppe Parking Lot at 4401 S. Michigan Street. Permission of the property owner was attached to the application. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was referred to the Bureau of Buildings for review and recommendation. 254 REGULAR MEETING SEPTEMBER 18, 1978 TOW -AWAY ZONE SIGNAGE APPROVED FOR ANGELA BOULEVARD Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, forwarded to the Board the request of the Police Department Traffic Division to install tow -away signage on Angela Boulevard, between Notre Dame Avenue and Eddy Street, -axt.d his recommendation that the request be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. TEMPORARY ALLEY CLOSING AND TENT APPROVED - MASONIC TEMPLE Ralph J. Wadzinski, Manager of the Bureau of .Traffic and Lighting, advised the Board that he had reviewed the request of the Masonic Temple to erect a tent on their parking lot at the rear of 427 N. Main Street on September 21 from 3 p.m. to 9 p.m. for a fish fry. Mr. Wadzinski recommended approval. The Fire Inspection Bureau recommended approval subject to an inspection of the tent and filing of a certificate that the tent is flameproof. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request for the tent and alley closing subject to securing of the necessary permit from the Building Department and to complying with all requirements of the Fire Department and the Bureau of Traffic and Lighting. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended installation of the following traffic control devices: A. Install Stop Sign on Dubail at Leer, northeast and southwest corners, at a previously uncontrolled intersection. B. Install Yield Sign on Hampsire at Riding Mall, a previously uncontrolled intersection. C. Install Yield Sign on Chaucer Ct. at Riding Mall, a previously uncontrolled intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. BOND RELEASED - LAMBERT PLUMBING AND HEATING COMPANY Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed a request for release of the Excavation Bond of Lambert Plumbing and Heating Company. There are no outstanding permits for this contractor and release of the bond was recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was released, effective October 10, 1978. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 17733 through 18258 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 17733 through 18258 and directed that checks for payment be issued. J 1 III L REGULAR MEETING STREET LIGHT OUTAGE REPORT FILED SEPTEMBER 18, 1978 The Street Light Outage Report for the period August 31 through September 11 was submitted to the Board. The report indicated sixty -six outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. COMPLAINT - EXCESSIVE NOISE AT ARMED FORCES RESERVE CENTER Eugene Minnick, 1922 Kemble Avenue, advised the Board that loud music and traffic noise late at night are causing a problem for residents in the area of the Armed Forces Reserve Center at 1901 Kemble Avenue. Mr. Minnick noted this is a residential neighborhood. He also questioned whether or not a Reserve Center, which is supported by taxpayers, should be rented out to private groups. Mr. Brunner noted that this is the first such complaint received by the Board and said the Legal Department would investigate it and make a report within a week.. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:15 a.m. Peter H. Mullen ATTEST: CzJ� k Patricia DeClercq, Clerk 255