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HomeMy WebLinkAbout09/11/1978 Board of Public Works MinutesEm REGULAR MEETING A regular meeting of the Board 9:30 a.m. on Monday, September McMahon, with Mr. McMahon, Mr. Deputy City Attorney Terry A. y SEPTEMBER 11, 1978 of Public Works was convened at 11, 1978 by President Patrick M. Brunner and Mr. Mullen present. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the regular meeting of September 5 had been reviewed and he made a motion that they be a �rove.d as submitted. Mr. McMahon seconded the motion and it carried. ASIPFFS. ".ENT ROLL APPROVED VACATION RESOLUTION NO. 3461 This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3461 for the vacation of the east -west alley between 15''0° an &' 15`0` `South Miami, from Miami' Street west to the lst north -south alley for a distance of 137 feet. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted that this was the public hearing on the Assessment Roll. There was no one present who wished to speak on the matter and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll showing $0.00 net damages and $0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. EDGEWATER PLACE NEIGHBORHOOD ASSOCIATION - REQUEST SEWERS CLEANED The Board received a letter and petition signed by residents of the area of Edgewater Place neighborhood. Mr. Phil Beach, 815 Arch Avenue, was present. He said he has spoken to city agencies involved and they have told him the sewers in that area have been cleaned recently. Mr. Beach said he has lived there for over three years and he has never seen them cleaned. He requested the Board take proper action to have this matter taken care of. Mr. McMahon stated that sewers are routinely cleaned about every three years. He said the matter will be taken care of. Mr. McMahon moved that the request and petition be referred to John Stancati, Director of Utilities, for inspection of the sewers. Mr. Brunner seconded the motion and it carried. AGREEMENTS WITH INDIANA STATE HIGHWAY COMMISSION - RE: SAMPLE STREET RAILROAD CROSSING IMPROVEMENTS Mr. McMahon stated that two contracts were submitted by the State in response to a request from the city to have certain railraod crossings improved. The two the State has agreed to repair are `on Sample Street in front of the Municipal Services Facility and at Sample and Lafayette. The City is to pay 10% of the project cost. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreements were approved, subject to Legal Department concurrence. TAXI LICENSE APPLICATION DENIED --ROBERT EDWARD RICHARD Peter H. Mullen, City Controller, submitted to the Board his recommendation, in concurrence with the Police Department, that the taxi driver's license application of Robert Edward Richard should be denied. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, with Mr. Mullen abstaining,: the Board approved the recommendation to deny the license. The applicant will be notified that he can request a hearing on the denial before the Board of Public Works. I LJ REGULAR MEETING 245 SEPTEMBER 11, 1978 BID AWARDED - IRONWOOD & JEFFERSON INTERSECTION IMPROVEMENTS John Leszczynski, Manager of the Bureau of Public Construction, reported to the Board that the Department of Engineering reviewed the bids received for the Ironwood & Jefferson Intersection Improvements. A bid tabulation was submitted. Mr. Leszczynski recommended that the bid award be made to the Rieth -Riley Construction Company on their low bid of $59,418.25. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the bid award was made to the low bidder, Rieth- Riley Construction Company, BID AWARDED BENDIX DRIVE IMPROVEMENTS John Leszczynski, Manager of the Bureau of Public Construction, reported to the Board that the Department of Engineering reviewed the bid received for the Bendix Drive Improvements at the intersec- tion of Bendix with Bertrand and Linden Street. Mr. Leszczynski recommended that the bid award be made to the only bidder, Rieth- Riley Construction Company on their bid of $25,459.20. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the bid award was made to Rieth -Riley Construction Company. CONTRACT APPROVED TIRE REPAIRS FOR CITY VEHICLES A contract with Singer General Tire Company, for tire repairs for city vehicles July 1, 1978 to June 30, 1979 was prepared by Deputy City Attorney Terry A. Crone and has been signed by the President of Singer General Tire Company. The contract is in conformity with the bid accepted by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the contract. CONTRACT APPROVED- CAR ti,TASHES FOR CITY VEHICLES A contract with Comet Car Washes for city vehicles from July 1, 1978 through June 30,, 1979 was prepared by Deputy City Attorney Terry Crone and has been signed by an official of Comet Car Wash. The contract is in conformity with the bid accepted by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the contract. ... ........ ............. TRAFFIC RECOMMENDATIONS TN REGARD TO MEMORIAL HOSPITAL CONSTRUCTION The Board received a request from Sollitt Construction Company to close and occupy for construction of the Memorial Hospital parking structure the sidewalk and parkway in the 100 west block of Bartlett Street on the south side and the 600 block of north Main Street on the east side. The estimated occupancy of this area is until June 1, 1979. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board approval of this request. He also recommended that all pedestrian- traffic on Bartlett will be directed to the north side of the street. Pedestrian traffic on Main Street will be handled at a midblock crosswalk existing from the hospital to the parking lots on the west side of Main Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. Mr. Mullen left the meeting at 10:00 a.m. 100 WEST BARTLETT TEMPORARILY ONE WAY The Board received a recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting that 100 W. Bartlett be made one -way westbound from Michigan to Main. With the construction at Memorial Hospital, 100 W. Bartlett has seen a heavy increase in vehicular traffic. It is also anticipated that the unloading of I* 246 REGULAR MEETING SEPTEMBER 11, 1978 materials will also be necessitated from the street during times of construction. In effect, Bartlett Street is not wide enough to accommodate all of the needs expected from it. Making 100 W. Bartlett one -way westbound will alleviate the traffic and turning problems from Bartlett onto Michigan and will allow parking to remain for the business places in that area. This temporary one - way situation will be in effect until mid 1979. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recom- mendation to make 100 W. Bartlett one -way westbound from Michigan to Main was approved. PARKING REMOVAL - 700 AND 800 BLOCK N. MICHIGAN Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that in connection with the construction at the Memorial Hospital site and with the revised traffic pattern at Memorial Hospital, the northbound left turn demand for westbound Bartlett has increased. This demand causes unnecessary backups for northbound traffic. With parking on the east side of the street on the approach and exit to Bartlett, it is impossible for northbound traffic to swing around these waiting left turn vehicles. The Bureau recommended the following removal of parking from the east side of Michigan from Bartlett: a. To the first alley south of Bartlett, b. To a point approximately 150' north of Bartlett, to facilitate the movement of traffic around those vehicles wishing to turn left onto Bartlett. The recommendation is seen as temporary at this time, but future traffic volumes to the new traffic pattern in the vicinity of Memorial Hospital will dictate whether the parking restrictions are to remain in the future years or can be removed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the temporary removal of parking in the 700 and 800 block of N. Michigan Street. REQUEST SOLICITATION.AT INTERSECTIONS - AMERICAN CANCER SOCIETY The Board received a request from the American Cancer Society for permission to distribute leaflets and to ask for contributions at various intersections in the city on October 7 from 10:00 to 2:00 p.m. They are requesting the use of the following intersections: 1. Eddy and Angela 2. Edison and Ironwood 3. Northside and Sample 4. Ironwood and Pleasant 5. Twyckenham and McKinley Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board referred the request to the Bureau of Traffic and Lighting and the Police Department for their review and recommendation. REQUEST TO ERECT TENT AND TO BLOCK ALLEY SCOTTISH RITE A request was received from the Ancient Accepted Scottish Rite, 427 N. Main Street to erect a tent in their,parking lot behind the Masonic Temple and to close the alley behind the parking lot on September 21, 1978 from 3:00 p.m. until 9:00 p.m. This is in conjunction with a fish fry they are having for their members. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request subject to concurrence of the Bureau of Traffic and Lighting, Police Department, Fire Department and Building Department. 24 REGULAR MEETING SEPTEMBER 11, 1978 POLICE DEPARTMENT RADIO EQUIPMENT BIDS REJECTED Chief Michael Borkowski, Police Department, reported to the Board that his department no longer finds it possible to purchase radio equipment due to lack of funds. He recommended that the bids received by the Board on this equipment be rejected and returned to the bidders. Chief Borkowski informed the Board he will notify them at some future date as to when this radio equipment can be bid again. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Police Department Radio Equipment bids were rejected and the Clerk was instructed to notify the bidders of this information and that the equipment will be bid again at some date in the future. SOUTH BEND HANDICAPPED PARKING PERMIT APPROVED An application for a Handicapped Parking Permit was submitted to the Board by Mrs. E. P. Schulz. The applicant submitted certifica- tion from her physician. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved and forwarded to the City Controller's Office for issuance of the permit. REOUEST TO PURCHASE CITY -OWNED LOT AT 322 LaPORTE AVENUE Mr. James E. Worsham, 320 LaPorte Avenue, submitted a request for information regarding the purchase of a city -owned lot at 322 LaPorte Avenue. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Park Department, Engineering Department, Community Development Department, Redevelopment Department and the Mayor's Office for review and a determination as to whether the lot should be retained for any purpose. STREET LIGHT RECOMMENDATIONS APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light recommendations: Removal of 2500L W. Jefferson Install 7000L MV Jefferson Install 7000L MV Install 7000L MV Install 7000L MV Install 7000L MV Install 7000L MV IN( OH UG UG UG UG UG O] WP CP CP CP CP CP 3 WP at intersecting alleys behind 1219 at intersecting alleys behind 1219 W. on Kennedy at Kerry Ct. on Kennedy at Galway on Galway at Galway on Galway at Sampson on Kerry Ct. Total increase - $42.75/mo. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. CONTRACTORS COMMENDED FOR WORK AT IRONWOOD & EDISON AND ANGELA HILL Patrick McMahon brought to the attention of the Board the great pressure the contractors were under to complete the construction jobs at Ironwood and Edison and the Angela Hill Improvements. They were asked to attempt to complete the projects before the home opener of Notre Dame football to accommodate the large volumes of traffic generated in the area during a Notre Dame football game. Both projects have been completed to the extent that they were used last weekend for the home opener. The signals at Ironwood and Edison should be up in about two weeks. Angela Hill has some finishing up work to be done at the side street approaches and some landscaping. This should be taken care of very soon. Ironwood and Edison is being done by Arco Construction and Angela Hill is being done by Ziolkowski Construction. Mr. McMahon said REGULAR MEETING SEPTEMBER.1 "1,. "1978 that both contractor's should be commended for the work done. He said he would like to express the appreciation of the Engineering Department and the Board for their attention -to getting this work completed in that period of time for these two projects. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted the following recommendations for traffic control: A. Installation of Stop Signs on Western at Frances at the northeast and southwest corners, an uncontrolled intersection. B. Installation of Stop Signs on Carroll at Sherwood, an uncontrolled "T" intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance was submitted to the Board on behalf of Edward J. White, Inc. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was ordered filed. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 17359 through 17732 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 17359 through 17732 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period August 30 through. September 7 was submitted to the Board. The report indicated sixty -five outages. Upon motion made by Mr. McMahon seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:15 a.m. In the absence of Patricia DeClercq, Clerk of the Board of Public Works, I, Maryrose Putz, am assuming all responsibility for the Board of Public Works meeting of September 11, 1978. ATTEST: Patricia DeClercq, Clerk 1 C