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HomeMy WebLinkAbout09/05/1978 Board of Public Works Minutes��" REGULAR MEETING SEPTEMBER 5, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, September 5, 1978 by President Patrick M. McMahon, with Mr. McMahon, and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the regular meeting of August 28 had been reviewed and he made a motion that they be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED Mr. Mullen noted that he would like a request to advertise for the lease of two automobiles be added to the agenda. Mr. Mullen moved that this be added to the agenda, Mr. McMahon seconded the motion and it carried. REQUEST TO ADVERTISE FOR BIDS TO LEASE TWO AUTOMOBILES Mr. Mullen made a request to the Board to advertise for bids for the lease of two automobiles for the Department of Administra- tion and Finance. Mr. McMahon moved that this request to advertise be approved. Mr. Mullen seconded the motion and it carried. Bids will be received on September 18, 1978 at 9:30 a.m. OPENING OF BIDS - BENDIX DRIVE IMPROVEMENTS This was the date set for receiving bids for Intersection Improve- ments at Bendix Drive and Bertrand and Bendix.Drive and Linden. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: Ziolkowski Construction Co. - Deputy City Attorney Terry Crone advised the Board that the notary was not signed on the non - collusion affidavit and should be rejected. Mr. McMahan made a motion that the bid of Ziolkowski Construction Company be rejected. Mr. Mullen seconded the motion and it carried. Rieth -Riley Construction Co. South Bend, Indiana Bid - $25,459.20 Bid was signed by Richard D. Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. Mr. McMahon made a motion to refer the bid to the Bureau of Public Construction for review and recommendation. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - ROCK SALT, LIQUID CALCIUM CHLORIDE AND CALCIUM CHLORIDE SAND MIXTURE This was the date set for receiving bids for rock salt, liquid calcium chloride and calcium chloride sand mixture for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Rock Salt Diamond Crystal Salt Co. Bid was signed by B. G. Jordan, St. Clair, Michigan non- collusion affidavit was in order and a certified check was submitted. Bid - $22.79 per ton - Total $227,900.00 E l REGULAR MEETING SEPTEMBER 5, 1978 Domtar Industries, Inc. Schiller Park, Illinois - Deputy City Attorney Terry Crone, advised the Board that a bid bond instead of a certified check, as required in the specifications, was submitted. Mr. McMahon made a motion that the bid be rejected. Mr. Mullen seconded the motion and it carried. Morton Salt Company Bid was signed by David B. Chicago, Illinois Nilson, non - collusion affidavit was in order and a certified I check was submitted. Bid - $16.85 per ton - Total $168,500.00 International Salt Company Bid was signed by Barbara A. Clarks Summit, Pennsylvania Henshaw, non - collusion affidavit was in order and a certified check was submitted. Bid — $21.60 - Total $216,000.00 Liquid Calcium Chloride Orbie of Illiana, Inc. Bid was signed by Ed Otten, Crawfordsville, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - $.23 per gallon - Total $23,000.00 Bay Dust Control, Inc. Bid was signed by Melvin J. Bay City, Michigan Gerard, non - collusion affidavit was in order and a certified check was submitted. Bid - $.194 per gallon - Total $19,400.00 Calcium Chloride Sand Mixture The Levy Company Bid was signed by Richard D. Chesterton, Indiana Marrese, non - collusion affidavit was in order and a certified check was submitted. Bid - $8.75 per ton - Total $21,875.00 Medusa Aggregates Company Bid was signed by G. A. Remaly, Lafayette, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - $8.90 per ton - Total $22,250,00 Additional charge of $1.50 per ton for delivery to Sample Street Yard. Mr. McMahon made a motion that the bid for rock salt be awarded to Morton Salt Company, the bid for liquid calcium chloride be awarded to Bay Dust Control, Inc. and the bid for calcium chloride sand mixture be awarded to The Levy Company, subject to funding. Mr. Mullen seconded the motion and it carried. 0 BID AWARDED - SALE OF 51142 REDWOOD ROAD James R. Seitz, Park Superintendent, reported to the Board that he had reviewed the bids received for the sale of city -owned property at 51142 Redwood Road. He recommended that the high bid of Dennis Maike, Osceola, Indiana, of $24,700.00 be accepted. Mr. McMahon made a motion that the high bid of Dennis Maike of $24,700.00 for the purchase of 51142 Redwood Road be awarded. Mr. Mullen seconded the motion and it carried. 24 REGULAR MEETING SEPTEMBER 5, 1978 ROOF REPAIRS TO FIRE STATION #3 - CHANGE ORDER #2 Change Order #2 was submitted to the Board for the Roof Repairs to Fire Station #3. Chief Van Wiele reported to the Board that they have made arrangements to purchase $1,150.00 worth of material (Fiberglass Roofing Felt) which will be furnished by the Fire Department and used by the contractor. This change order will lower the project cost from $11,550.00 to $10,400.00. Mr. McMahon made a motion to approve Change Order #2 for Roof Repairs to Fire Station #3. Mr. Mullen seconded the motion and it carried. LEASE WITH JAMES D. NAFE AND JOAN J. NAFE APPROVED - THIRD FLOOR, 320 W. JEFFERSON A lease between the City of South Bend, Bureau of Employment and Training and James D. Nafe and Joan J. Nafe for the third floor of 320 W. Jefferson Boulevard was submitted to the Board. The lease is for a one year period from January 1, 1979 through December 31, 1979, with an option for renewal, and is in the amount of $28,040.00. Elroy Kelzenberg was present and informed the Board that the CETA offices will be moving to the third floor of the Indiana Club Building. They were unable to expand their office on the 10th floor of the County -City Building and they needed more room. Mr. McMahon made a motion that the lease be approved, subject to funding. Mr. Mullen seconded the motion and it carried. ADOPTION OF VACATION RESOLUTION NO. 3462 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3462, 1978 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the alley running south from Lincolnway West, between Walnut and Diamond, to the first east - west alley, a distance of 120 feet. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot 1 Orchard Heights Addition and Lot 59 Orchard Heights 2nd Addition Notice of this Resolution shall be published on the 8th and 15th day of September, 1978, in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 25th day of September, 1978, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 5th day of September, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk /mp G REGULAR MEETING TITLE SHEET APPROVED - KENSINGTON FARMS FINAL SEPTEMBER 5, 1978 A title sheet approving the plans for Kensington Farms Final was submitted to the Board. Mr. McMahon explained to the Board that this is in the area of the northwest corner of Ironwood and Kern and is a private project. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet was approved. CONTRACT APPROVED - FENCE AROUND MUNICIPAL SERVICES FACILITY Mr. McMahon submitted to the Board a contract with Morse Electric Company for the construction of a fence around the Municipal Services Facility. The contract is in the amount of $13,362.50. Mr. McMahon explained that Morse Electric Company was the low bidder. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. REQUEST FOUR -WAY STOP SIGNS - HURON & CARLISLE, MEADE & FORD The Board received a letter from Councilman Walter Kopczynski stating that he has made various requests for four -way stop signs at Huron and Carlisle and Meade and Ford, both of which were turned down. Councilman Kopczynski is again requesting the stop signs. Mr. McMahon made a motion that the-re quest be referred to the Bureau of Traffic and Lighting for review and recommendation. Mr. Mullen seconded the motion and it carried. REQUEST FOR TENT - BEARINGS SERVICE COMPANY The Board received a request from Bearings Service Company to set up a tent in their east parking lot on September 13 and 14 for an open house they are having for their customers. Mr. McMahon moved that the tent be approved, subject to the approval of the Fire Department and the Building Department. Mr. Mullen seconded the motion and it carried. TRAFFIC CONTROL DEVICE APPROVED Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board a recommendation that a stop sign be installed on the northwest and southeast corners of Beverly Place and Oakwood Boulevard. Mr. McMahon made a motion that the stop sign be installed. Mr. Mullen seconded the motion and it carried. BLOCK PARTY APPROVED - 900 BLOCK VASSAR The residents of the 900 block Vassar, between Woodward and Riverside requested permission to hold a block party on Sunday, September 10 from 12 noon until midnight and to close their block to traffic. Joseph Pluta, assistant manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the block party was approved. BLOCK PARTY APPROVED - CREST AVENUE The residents of Crest Avenue, between Altgeld and Southeast, requested permission to hold a block party on Saturday, September 9 from 10:00 a.m. until midnight and to close their block to traffic. Joseph Pluta, assistant manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the block party was approved. 243 REGULAR MEETING SEPTEMBER 5, 1978 PETITION FOR STREET LIGHT - KENNEDY AND KERRY COURT The Board received a petition signed by seven residents of Kennedy Drive and Kerry Court requesting installation of street lights in the area of Kerry Court and Kennedy Drive. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. 6. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 16861 through 17358 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 16861 through 17358. BOND RELEASED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a request to release Contractor's Bond No. EX 330 -402, written on behalf of Circle Lumber, Inc., was received. Mr. Andrysiak reported there are no outstanding permits against the bond and he recommended release. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period August 22 through August 28 was submitted to the Board. The report indicated thirty -one outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. REQUEST TO USE CLAY UTILITIES PROPERTY IN CARRIAGE HILLS APPROVED The Board had received a request from residents of the Carriage Hills area to use Clay Utilities property for a neighborhood picnic on September 16. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:10 a.m. In the absence of Patricia DeClercq, Clerk of the Board of Public Works, I, Maryrose Putz, am assuming all responsibility for the Board of Public Works meeting of September 5, 1978. ATTEST: Patricia DeClercq, Clerk �3t�