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HomeMy WebLinkAbout08/28/1978 Board of Public Works Minutes232 REGULAR MEETING AUGUST 28, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 28, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. McMahon reported that the minutes of the regular meeting of August 21 had been reviewed and he made a motion that they be approved as submitted. Mr. Mullen seconded the motion and it carried. Mr. McMahon reported review of the minutes of the special meeting held on August 23 and made -a motion they be approved as submitted. Mr. Brunner seconded the motion and it carried. Mr. McMahon reported review of the minutes of the special meeting held on August 25 and made a motion for approval.. Mr. Mullen seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon noted that a notice from the Solid Waste Department and a request for a Block Party were .received after posting of the meeting agenda and he made a motion the items be added to the agenda. Mr. Brunner seconded the motion and it carried. NOTIFICATION OF SOLID WASTE PICK -UP The Bureau of Solid Waste notifed the Board that, although Monday, Labor Day, is a holiday for City Employees, regular pick -up will,be made by the Bureau of Solid Waste. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the notification was ordered filed. BLOCK PARTY APPROVED James Caldwell submitted a request to the Board to close Woodlawn from Parkview to Hollywood Place, on Sunday, September 3 from 2:00 p.m. to 8:00 p.m. for a Block Party. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to approval of the Bureau of Traffic and Lighting and the Police Department. OPENING OF BIDS - IRONWOOD- JEFFERSON INTERSECTION IMPROVEMENTS This was the date set for receiving bids for the Ironwood - Jefferson Intersection Improvements, R & S 7804. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News., which were found to be sufficient. The following bids were opened and publicly read: O'Neal Trucking Company Bid was signed by Julius O'Neal, Jr., South Bend, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $97.140.45 Arco Engineering Construction Co. Bid was signed by William Zirkle, Mishawaka,,Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $72,440.25 Walsh & Kelly, Inc. South Bend, Indiana Bid was signed by Tom 0. Walsh, non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $86,173.00 233 REGULAR MEETING Rieth Riley Construction Co. Bid - $59,418.25 AUGUST 28, 1978 Bid was signed by Richard Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Public Construction for review and recommendation. OPENING OF BIDS - SALE OF PROPERTY AT 51142 REDWOOD ROAD This was the date set for receipt of bids for the sale of city -owned property at 51142 Redwood Road. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Dennis Maike 58735 Ash Road Osceola, Indiana R. G. Binder 640 S. Chapin St. South Bend, Indiana Robert Noel 117 W. Ben Street New Carlisle, Indiana David J. Marshall 4914 W. Ford Street South Bend, Indiana Gilbert A. Fujawa and Dorothy Sarbo 721 Clearview Place South Bend, Indiana Dorothy Sarbo 721 Clearview Place South Bend, Indiana Fred Kroll Bid - $24,700.00 Bid - $22.515.00 Bid - $24,110.00 Bid - $24,000.00 Bid - $23,600.00 Bid - $22,850.00 Bid - $23,750.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to James Seitz, Park Superintendent, for review and recommendation. BID AWARDED - ROOF REPAIRS TO FIRE STATION #3 Chief Oscar Van Wiele submitted to the Board a review of the bid received for roof repairs to Fire Station #3. The Board received no bids on the first advertisement and re- advertised. The second bidding reulted in receipt of only one bid from the Slatile Roofing Company. The bid as received was over the budgeted amount for the repair. The Chief reported that the bidder has now submitted alternates and he was recommending that the bid be awarded subject to a Change Order reducing the bid by $3,825.00. The original bid was in the amount of $15,375.00 and the change order would make the amount of award $11,550.00. The change order as submitted deleted some items. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid of Slatile Roofing Company was accepted as was Change Order No. 1, making the total amount of the award $11,550.00. 234_ REGULAR MEETING AUGUST 28, 1978 REQUEST TO PLACE ENVIRONMENTAL COMPLAINT BOX AT FIRE STATION APPROVED The Board received a request from Jim Lightfoot representing the Southeast United Neighborhood to place an environmental complaint bcox at Fire Station #8 for use by neighborhood residents. Chief Van Wiele recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. USE OF RESERVE FIRE RIG FOR MUSCULAR DYSTROPHY EVENT APPROVED Chief Oscar Van Wiele submitted to the Board a request from the South Bend Fire Fighters Association to use a reserve fire engine for a Muscular Dystrophy fund - raising event at Scottsdale Mall on September 4, 1978. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. TITLE SHEET APPROVED BENDIX DRIVE IMPROVEMENTS The title sheet approving the plans for the Bendix at Linden Avenue and Bertrand Street was submitted This is Project R & S 7805 and covers intersection The Board has advertised for bids for the project. made by Mr. McMahon, seconded by Mr. Brunner and ca title sheet approving the plans was approved. Drive improvements to the Board. improvements. Upon motion cried, the SNOW CONTROL EQUIPMENT BIDS REFERRED Patrick M. McMahon, Director of Public. Works, advised the Board that a portion of the bid received from Deeds Equipment Company for snow control equipment has been accepted by the Board of Public Works. He now made a motion that the balance of the bids be referred to the Board of Water Works Commissioners and the Board of Wastewater Commissioners for action. Mr. Brunner seconded the motion and it carried. SALE OF 1038 BLAINE AVENUE APPROVED Mr. McMahon noted that the Board had received a counter -offer of $600 for a city -owned lot at 1038 Blaine Avenue from Jack S. Cook and had requested permission of the Council to sell the lot at less than the offering price of $840.00. The matter was then tabled pending review of the matter by the Legal Department since Mr. Cook owns adjacent property on Vassar Avenue and proposed use of the city -owned property, if purchased, was not clear. Mr. McMahon reported that Mr. Cook has received a variance from the Board of Zoning Appeals for construction of a new building on his property and is seeking purchase of the city lot in conjunction with this business expansion. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the sale of the lot to Mr. Cook on his counter -offer of $600.00 and directed that a deed to the property be prepared for final closing. REPORTS FILED - PETITION TO VACATE ALLEY SOUTH OF LINCOLNWAY WEST The Bureau of Engineering reported to the Board that the petition of the Elizabeth Memorial Church of God to vacate the alley /was running south from Lincolnway West, between Walnut and Diamond...reviewed. They recommend the petition favorably to the Board, subject to all existing utility easements and to the deeding to the City of right -of -way necessary to allow for a turning radius at the alley intersection. The Area Plan Commission Staff reviewed the petition and reported it favorably to the Board, with the recommendation that turning radius be provided. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the reports were filed and the Board directed that the Vacation Resolution be prepared. 235 REGULAR MEETING AUGUST 28, 1978 FILING OF PETITION TO VACATE ALLEY - GRUBER'S SUPER MARKET Gruber's Super Market, by its Attorney F. Gerard Feeney, files a petition to vacate the first east -west alley north of Prairie Avenue and west of Magnolia Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Bureau of Engineering and the Area Plan Commission staff for review and recommendation. STREET LIGHT RECOMMENDATIONS APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light recommendations: Removal of 1000L Inc on Huron, between Sheridan and Albert, Install 7000L Inc, on Huron, between Sheridan and Albert Install 7000L MV midblock 100 E. Chippewa Total increase - $7.69/mo. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. TITLE SHEET AND BID ADVERTISING APPROVED - VIADUCT LIGHTING The Bureau of Traffic and Lighting submitted to the Board the title sheet approving the plans for viaduct lighting at Fellows, High, Main, Marietta, Miami, Michigan and Sample Streets. The Bureau also submitted a request to advertise for bids for the project. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board signed the title sheet approving the plans and approved advertising for bids, with sealed bids to be received on September 18, 1978. PARADE APPROVED SEPTEMBER 16 FOR STEWART MEMORIAL BAPTIST CHURCH Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request of the Stewart Memorial Baptist Church to hold a parade on September 9. In concurrence with the Police Department, it is recommended that the date be changed to September 16 because of a home Notre Dame football game on September 9. The church has agreed to the date change. Upon motion made by Mr. McMahon,seconded by Mr. Brunner and carried, the parade was approved for September 16, 1978. MEMORIAL HOSPITAL PARKING REQUEST APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed a request of Memorial Hospital to designate the west side of Main Street, between Bartlett Street and Navarre, as a two -hour parking area to allow turnover of parking while the parking garage is being constructed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. BUZ ZONE APPROVED - SUMMIT DRIVE Ralph J. Wadzinski, Manager of the reported that the Community School the east side of Summit Drive, from designated "No Parking or Standing assigned to Washington High School. McMahon, seconded by Mr. Mullen and was approved. Bureau of Traffic and Lighting, Corporation has requested Washington to Greenleaf, be - Bus Zone" to accommodate buses Upon motion made by Mr. carried, the recommendation 236 REGULAR MEETING AUGUST 28, 1978 NOTIFICATION OF REMOVAL OF SIGNAGE ON FRANKLIN STREET The Bureau of Traffic and Lighting advised the Board that, in conjunction with the vacation of Franklin Street, between Wayne and Western, the two -hour parking zone and no parking zone on the street will be removed. Street names signs have also been removed but stop signs will remain as a protection for motorists coming from a private driveway to a public roadway. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report of removal of signage was approved. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 16277 through 16860 ;and recommended approval. Upon motion made by Mr. McMahon,-seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers.16277- through 16860 and directed that checks for payment be issued. CERTIFICATES OF INSURANCE FILED Certificates of Insurance were submitted to the Board on behalf of LaFree Excavating Company and the Mental Health Center, 403 E. Madison. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificates were ordered filed. RIVER BEND PLAZA APPLICATION APPROVED Mikki Dobski, Director of River Bend Plaza, submitted to the Board an application to conduct a Health Fair on the Plaza on September 21 from 10:00 a.m, to 6:00 p.m. The affair will be held in the Robertson's Block and will be display booths only. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. RIVER BEND PLAZA APPLICATION DENIED Mikki Dobski, Director of River Bend Plaza, submitted to the Board the application of Thomas Phillips, 830 Portage Avenue, to operate a booth on River Bend Plaza from now through October 31, twice weekly, for the sale of blue jeans. The Board discussed the operation and past policy for Plaza activities. Mr. McMahon noted that he was in favor of food booths and other related activities on the Plaza as people activities but did . not think the purpose of the booths was to operate a merchandising operation. In the past, such activity has been allowed for special one and two -day occasions and then only by the downtown merchants. These merchants pay taxes and have contributed funds to support activities on the Plaza. Mr. McMahon made a motion to deny the application. Mr. Brunner seconded the motion and it carried. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period August 15 through 23 was submitted to the Board. The report indicated ninety -four outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. F� 1 231 REGULAR MEETING AUGUST 28, 1978 IMPROVEMENT RESOLUTION 03461 ADOPTED - PLANS, COST ESTIMATE AND PRELIMINARY ASSESSMENT ROLL FILED - N -S ALLEY E. OF O'BRIEN The Department of Engineering submitted to the Board the preliminary plans, cost estimate, preliminary assessment roll and improvement resolution covering the proposed paving of the first north -south alley east of.O'Brien Street, from Humboldt to Elwood, under Barrett Law. These steps were taken in response to a petition of property owners on the alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the documents were filed and the following resolution was adopted: IMPROVEMENT RESOLUTION NO. 3461 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to'improve the first north -south alley east of O'Brien - -St., from Humboldt St. to Elwood Avenue by constructing'a V thick -- Portland Cement Concrete 12' wide inverted crown pavement. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvements approved and to be adopted by the Board of Public Works of the City of South Bend, Indiana, immediately upon the final adoption and confirmation of this Resolution, and placed on file in the Office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising and engineering, shall be assessed upon the real estate abutting on said alley in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40 of the Acts of 1953, as amended (1971 I.C. 18 -6 -3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 25th day of September, 1978 at the hour of 9:30 a.m. o'clock, Local Time, is hereby fixed as the time and the Board of Public Works Hearing Room, 1308 County -City Building as the place when and where all persons whose property may be affected by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property, and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement., The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution. Adopted August 28, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon S1 Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk Notice of Hearing Published on September 1 and September 8, 1978. WRfI • REGULAR MEETING AUGUST 28, 1978 There being no further business to come before the Board, upon motion-made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:15 a.m. atrick M. McMahon ATTEST: Patricia DeClercq, Clerk h��