Loading...
HomeMy WebLinkAbout08/21/1978 Board of Public Works Minutes224 REGULAR MEETING AUGUST 21, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 21, 1978 by President Patrick M. McMahon, with Mr. McMahon and Mr. Mullen present and Mr. Brunner absent. Deputy City Attorney Terry Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that he had reviewed the minutes of the August 14 meeting and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon noted that several items were received after the posting of the meeting agenda. He made a motion that River Bend Plaza requests, a letter from Councilman Mary Adams, a request to advertise for bids for Bendix Drive Improvements and an addendum to the bid award for street sweepers be added to the agenda. Mr. Mullen seconded the`motion and it carried. MEETING DATE CHANGED Mr. McMahon made a motion to change the regular meeting of the Board from Monday, September 4 to Tuesday, September 5 because of the Labor Day holiday. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - SNOW CONTROL EQUIPMENT This was the date set for receiving bids for Snow Control Equipment. The Board had authorized re- advertising for bids for this equipment in an attempt to encourage a larger number of bidders. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Deeds Equipment Company Bid was signed by John K. Brennan, Lawrence, Indiana non- collusion affidavit was in order and,-.a 5 %.-bid bond was submitted. Bid - Various pieces of equipment to modify trucks For Bureau of Streets - $98,716.00 For Bureau of Sewers - 33,744.00 For Bureau of Water - 13,994.00 Total - X146,454.00 Reid Holcomb Company Bid was signed by R. T. Conant, Fort Wayne, Indiana non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - One 1979 Athey Model 7012 Force -Feed Loader - $48,016.00 Delivery Date - January, 1979 Seastrom, Inc. Indianapolis, Indiana Bid was signed by E. R. Burgen, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - Various pieces of equipment to modify trucks For Bureau of Streets - $2,990.00 REGULAR MEETING AUGUST 21, 1978 Seastrom, Inc Bid was signed by E. R. Burgen, Indianapolis, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - One Athey Model 7 -12 Force -Feed Loader - $49,888.00 Delivery approximately two weeks after award Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Director of Utilities for review and recommendation. Mr. Stancati said the bids would be reviewed immediately and he would like to make a recommendation for award as soon as possible. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board set a. special meeting for Wednesday, August 23 at 9:00 a.m. to consider a recommendation for award of the bids for snow control equipment. OPEN AIR STAND APPLICATION APPROVED - 1900 WESTERN AVENUE The application of Michael Elliott to operate an Open Air Stand on the Marycrest Parking Lot, 1900 Western Avenue, was referred to the Legal Department for revi:ew of the applicable requirements for such an application. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved, subject to compliance with any requirements determined by the Legal Department. REQUEST TO APPLY FOR FUNDS FOR DISCOVERY HALL APPROVED Richard Welch, Director of 'Discovery Hail Museum, submitted to the Board a request to submit an application to the National Historical Publications and Records Commission for $18,075 in cost - sharing funds. Mr. Welch explained that the purpose of the grant would be to hire a Business Records Specialist to develop the catalog process for the Studebaker Collection recently donated to the Museum by Syracuse University. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to approval by the Common Council. APPROVAL OF CONTRACT - 1978 CURB CONTRACT, PROJECT I John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the contract with Rieth Riley Construction Company for the 1978 Curb Contract, Project I, for the improvement of Riverside Drive near Leeper Park and Howard Street, between Niles and Foster. The contract is in accordance with the bid accepted by the Board in the amount of $20,505.25. The Performance Bond and Labor and Materials Payment Bond were submitted with the contract. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved and the bonds filed. BID ACCEPTED FOR FENCE AROUND MUNICIPAL SERVICES FACILITY John E. Leszczynski, Manager of the Bureau of Public Construction, reported to the Board that the bid received for construction of a fence around the Municipal Services Facility had been reviewed. The low and only bid received from Morse Electric Company, in the amount of $13,362.50, was in order and Mr. Leszczynski recommended. acceptance. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation to award the bid. APPROVAL OF ENCROACHMENT - MEMORIAL HOSPITAL PARKING GARAGE The Sollitt Construction Company, on behalf of Memorial Hospital, submitted a request to encroach on the public right -of -way along the south. side of Bartlett Street by. installing pile caps under the public sidewalk. Proposed construction is to begin September 5. Mr. McMahon noted that a drawing of the proposed encroachment had been submitted and reviewed by the Department of Engineering and approval was recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the encroachment was approved. REGULAR MEETING CHANGE ORDER APPROVED - FIRE STATION #6 AUGUST 21, 1978 Change Order No. G -1 in the contract with The Hickey Company for the construction of Fire Station #6 was submitted to the Board. The Change Order is an addition of $185.00 to the contract to furnish and-install three electrical hinges for exterior doors and adjusts the total contract price to $198,865.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. TENT SALE APPROVED - J. E. WALZ, INC. J. E. Walz, Inc.. submitted a request to hold a Tent Sale on their property at 3423 S. Michigan Street from September 8 through October 23. A Certificate of Fireproofing for the tent was attached. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to securing a permit from the Bureau of Buildings and Permits and to complying with all requirements of the Bureau of Traffic and Lighting and the Fire Prevention Bureau. COUNTER- -OFFER FOR 1113 W. GRACE STREET The Board submitted a purchase agreement to Frank Wantuch for the sale of a city -owned lot at 1113 W. Grace Street at an offering price of $600.00. Mr. Wantuch now advised the Board that he has reviewed the price and would offer $300.00 for the property. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board referred the counter -offer to the City ".Controller for review and recommendation. PROJECT COMPLETION AFFIDAVIT APPROVED- NORTHEAST NEIGHBORHOOD CENTER The Project Completion Affidavit for the rehabilitation of the Northeast Neighborhood Center at 803 N. Notre Dame Avenue was submitted to the Board by James Harcus, Director of the Bureau of Housing, with the recommendation that the Affidavit be accepted. A copy of the final inspection report was attached. The Maintenance Agreement for the project extends through August 21, 1979. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Project Completion Affidavit was approved. REPORT ON REQUEST TO PURCHASE CITY -OWNED LOT AT 812 W. NAPIER Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed a request to purchase a city -owned lot at 812 W. Napier. The City obtained only the north 133.1 feet of Lot 3. There is a house located on the south 47.1 feet of the lot which is owned by Seymore and Grace Warner. Mr. Andrysiak recommended that the Warner's be notified of any sale of the north portion of the lot. He also recommended that, if the lot is sold, a utility easement be retained and an easement be retained to provide ingress and egress off Napier Street to the dwelling on the rear of the lot. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed and the lot will be submitted to the Common Council for approval of the sale. BLOCK PARTY APPROVED -1100 BLOCK ROOSEVELT STREET The residents of the 1100 Block Roosevelt Street requested permission to hold a Block Party on Saturday, August 26 from 4:00 p.m. to Midnight and to close their block to traffic. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request with the Police Department Traffic Detail and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Block Party was approved. 227 REGULAR MEETING AUGUST 21, 1978 BLOCK PARTY APPROVED - 1300 - 1400 -E. MONROE Residents of the 1300 -1400 Block E. Monroe requested their street be blocked on Saturday, August 26 from 5:00 p.m. to midnight for a Block Party. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request with the Police Department and approval is recommended, with the stipulation that, because of the extreme length of the block, a 12' wide emergency vehicle lane be kept open at all times. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. BLOCK PARTY APPROVED - 1800 BLOCK MARINE STREET Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request to block the 1800 block Marine Street on September 3 from 3:00 p.m. to 11:00 p.m. for a Block Party had been reviewed with the Police Department and approval was recommended. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. APPROVAL OF PARKING SPACES FORCOUNTY POLICE The Board had tabled a request of Sheriff Bolerjack for on- street parking spaces on Main Street for County Police vehicles and the recommendation of the Bureau of Traffic and Lighting. The matter was now discussed. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, had recommended that if the Board approved the request, five spaces be considered, three on the west side of Main Street north of the County -City Drive and two south of the drive to a point north of the entrance to the First Bank. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and Mr. Wadzinski was directed to install proper signage for the five designated spaces. PETITION TO VACATE ALLEY FILED The St. Joseph Bank & Trust Company, by its Attorney Daniel A. Manion, files a petition to vacate the alley south of Mishawaka Avenue from Thirty- fourth Street east to the first north -south intersecting alley. Petitioner has an option to purchase the property abutting the alley and has petition for rezoning of the property to allow for construction of a branch bank. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was referred to the Bureau of Engineering and the Area Plan Commission staff for review and recommendation. BID ADVERTISING APPROVED - SALT, LIQUID CALCIUM CHLORIDE Ronald Schramski, Director of the Bureau of Streets, submitted a request to the Board to advertise for bids for salt, liquid calcium chloride and calcium chloride and sand for snow and ice control. Detailed specifications were submitted with the request. Upon motion made. by Mr.. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Clerk was directed to advertise, with sealed bids to be received on September 5, 1978. STREET LIGHT REQUEST Councilman Walter Kopczynski submitted a request to the Board that the street light midblock on Huron Street, between Sheridan and Albert, be replaced with the same type of light as others in the area. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. r4TdjN REGULAR MEETING AUGUST 21, 1978 REQUEST TO PURCHASE CITY -OWNED LOT AT 1024 W. OAK Harry Martin, Jr, requested information regarding the possible purchase of a city -owned lot at 1024 W. Oak Street. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Engineering, Parks, Redevelopment, Community Development and the Mayor's Office for review and a determination as to whether or not the lot should be retained for any purpose. APPROVAL OF PURCHASE AGREEMENT - SALE OF 314 E. OHIO A purchase agreement for the sale of a city -owned lot at 314 E. Ohio Street was prepared by Deputy City Attorney Terry Crone and submitted to the New Hope Baptist Church. The agreement provides for sale of the lot for a price of $429.00. The agreement has now been approved by the purchaser and is submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the purchase agreement was approved and the Board directed that a deed be prepared. SOUTH BEND HANDICAPPED PARKING PERMITS APPROVED Applications for Handicapped Parkinq Permits were submitted to the Board by Robert Ungurait and Theodore Reiter. Both applicants submitted certification from their physicians. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the applicatons were approved and forwarded to the City Controller's Office for issuance of permits. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 15827 through 16276 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried., the Board approved Claim Docket Numbers 15827 through 16276 and directed that checks for payment be issued. BONDS RELEASED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that requests to release the following bonds had been reviewed: Kenneth Story, Bond No. 757702 00190126; Jack Deafenba:ugh, Bond No. 1755792; and D -Mark Construction Company, Bond No. 1755861. r'tr. Andrysiak reported there are no outstanding permits against any of the bonds and he recommended release. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bonds were released. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period August 12 through 16 was submitted to the Board. The report indicated sixty outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. RIVER BEND PLAZA APPLICATIONS APPROVED Mikki Dobski, Director of River Bend Plaza submitted to the Board an application of the YWCA for display booths on the Robertson's stage on September 8, 9 and 10 for a publicity drive. She recommended the application favorably. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the application was approved. The White Elephant Shop requested permission to pass out flyers to publicize their grand opening on August 23 through 25. Upon motion made by .Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. REGULAR MEETING AUGUST 21, 1978 BID ADVERTISING APPROVED - BENDIX DRIVE IMPROVEMENTS Patrick M. McMahon, Director of Public works, made a verbal request to advertise for bids for improvements to Bendix Drive at Linden and Bertrand Streets. Funding has been approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Clerk was directed to advertise for bids with sealed bids to be received on September 5.. ADDENDUM APPROVED - STREET SWEEPER BIDS John F. Stancati,.Director of Utilities, advised the Board'by memorandum that he wished to submit an addendum to the bid award aproved for two Vac -All Street Sweepers from Seastrom, Inc. He requested approval of an option to add an International Engine at a cost of $1,496.00 per unit, for an additional cost of $2,992.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the addendum to the bid award was approved. REQUEST TO REVIEW CLAIMS Councilman Mary Christine Adams submitted a letter request to the Board that claims for the years 1972 through 1975 be retained to allow her to make a cost study of City claims. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was referred to the City Controller's Office for a response, since all claims are retained by that office. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:30 a.m. ATTEST: Patricia DeClerdq; Clerk 229