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HomeMy WebLinkAbout08/14/1978 Board of Public Works Minutes21( REGULAR MEETING A regular meeting of the Board of Public 9:30 a.m. on Monday, August 14, 1978 by McMahon, with Mr. McMahon, Mr. Mullen an Deputy City Attorney Terry A. Crone was MINUTES OF PREVIOUS MEETING APPROVED AUGUST 14, 1978 Works was convened at President Patrick M. d Mr. Brunner present. also present. Mr. Brunner reported that the minutes of the August 7, 1978 meeting had been reviewed and he made a motion that the minutes be approved. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - FENCE AT MUNICIPAL SERVICES FACILITY This was the date set for opening bids for construction of a fence at the Municipal Services Facility, 701 W. Sample Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Morse Electric Company Bid was signed by Brett Morse, South Bend, Indiana non- collusion affidavit was in order and a.5% bid bond was submitted. Bid - $13,362.50 A bid was received from Project Fence Company after the time specified for receipt of bids. Deputy City Attorney Terry A. Crone advised the Board that the bid could not be opened because it was not received before the 9:30 a.m, deadline. A representative from Project Fence Company was in attendance and stated that he was in the building before the deadline but was in an elevator that was malfunctioning and that was the reason for the late delivery. Mr. McMahon said the Board would note the comments and he made a motion that the bid of Project Fence Company be returned since it could not be opened by the Board. Mr. Brunner seconded the motion and it carried. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid received and read was referred to the Bureau of Public Construction for review and recommendation. HEARING ON DENIAL OF TAXI LICENSE - GREGORY PAKSI At the request of Gregory Paksi, a hearing was scheduled for this date on the denial.of a taxi driver's license application. Mr. McMahon noted that the Board approved the recommendation of City Controller Peter H. Mullen to deny the license. Mr. Paksi was present. Mr. Mullen stated that, based on the recommendation of the Police Department, he recommended that the license be denied because of the arrest record of the applicant for possession and dealing in narcotics and for public intoxication. Mr. Paksi said this record was correct but said he could have fought the last public intoxication charge and won but his attorney recommended that it would be easier to plead guilty and pay the fine and get it over with. Mr. Paksi said he was clean as far as drug usage was concerned and had been for a long time. He has secured a public chauffeur's license and has a job driving for a taxi company when he can get a license. Mr. McMahon noted that the date of the most recent arrest for public intoxication was June, 1978 and said, due to the recent date of the last arrest, he felt the Board should support the position of the Police Department and the City Controller with regard to the license. Mr. McMahon made a motion that the Board affirm its' action of last week in denying the license application. Mr. Brunner seconded the motion and it carried, with Mr. Mullen abstaining. The Board advised Mr. Paksi that he could reapply at a later date when he has maintained a clean record for a period of time. REGULAR MEETING TRANSFER OF VEHICLE TO STREET DEPARTMENT AUGUST 14, 1978 Michael C. Borkowski, Chief of Police, advised the Board that Vehicle #721 on the Police Vehicle List is no longer needed. The vehicle is a 1960 Chevrolet. The Street Department has requested transfer of the vehicle to their inventory, to be assigned Vehicle No. 216. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. OPEN AIR STAND APPLICATION REPORT - 1900 WESTERN AVENUE John DeLee, Building Commissioner, advised the Board that the structure proposed as an Open Air Stand on the Marycrest Parking lot, 1900 Western Avenue, has not been submitted to the Building Council for review and would probably not be approved as a building in Fire District No. 2. He recommended that permanent approval of the structure should not be granted, noting that the application showed no location of the building on the parking lot, or arrangements for electrical, water and sewage facilities. Mr. Brunner said the Board should try to determine how other cities handle Open Air Stand applications where the facility is at least semi- permanent. He recommended that the application be referred to the Legal Department in order to deter- mine which of the Building Codes are applicable to Open Air Stands. Mr. McMahon directed that the Clerk contact the applicant, Michael Elliott, and request a picture or drawing of the facility. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application and recommendation were referred to the Legal Department for study regarding which of the Code requirements should apply to an Open Air Stand. RESOLUTION NO. 17 APPROVED - SALE OF CITY -OWNED PROPERTY Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted: RESOLUTION NO. 17, 1978 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now`owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state .or city law for public purposes: 1 219 REGULAR MEETING AUGUST 14, 1978 Street Address Deed Number 831 S. Arnold Street 1112 2530 Bertrand Street 918 210 N. Brookfield 1121 742 Diamond 994 1012 S. Franklin 1068 1027 W. Jefferson 803 2108 Linden Avenue 900 711 Marietta 1016 1519 Poland 952 319 S. Walnut 1085 2. That this resolution shall immediately upon its' ,adoption be submitted to the Common Council of the City of South Bend, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. Adopted this 14th day of August, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk. SIGNING OF TITLE SHEET LAUREL WOODS APARTMENTS The title sheet approving the plans for sewer and water for the Laurel Woods Apartment Complex was submitted to the Board. Mr. McMahon noted that this is a private development. The Engineering Department has reviewed the plans and recommends approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the title sheet approving the plans was approved. SIGNING OF TITLE SHEET - IRONWOOD- JEFFERSON INTERSECTION IMPROVEMENTS The title sheet approving.the plans for the widening of the intersection of Ironwood and Jefferson was submitted to the Board. Mr. McMahon noted that the plans have been drawn and funding through Local Roads and Streets funds has been approved. The Board has advertised for bids for the improvement and the estimated cost is $45,000. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet, approving the plans, was signed. APPROVAL OF LETTER OF AGREEMENT RE: PURCHASE OF LAND A letter of agreement supplemental to the purchase of land near Ironwood and Ridgedale was negotiated by David A. Wells, Manager of the Bureau of Design and Administration, with the trustee who handles the property. The letter was reviewed by the Legal Department and approval was recommended. The terms of the letter include the Provision that all crops harvested in 1978 will remain the property of the grantor, that the City will erect cornea posts at the northeast and southeast corners of the tract to be purchased, that insofar as possible the City will allow the perimeter of the site to remain in natural, brush, vegation and trees, and that the grantor agrees to pay the 1978, payable 1979; taxes. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter of agreement was approved. J REGULAR MEETING AUGUST 14, 1978 APPROVAL OF PURCHASE AGREEMENT - SALE OF 2507 W. ORANGE A purchase agreement with Mr. & Mrs. Thomas Kinnucan for the purchase of a city -®wned lot at 2507 W. Orange Street for a total price of $528 was prepared by Deputy City Attorney Terry A. Crone. The agreement has been signed by the purchasers and is now submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved and the Board directed that a deed for the real estate now be prepared. LETTER RE: STREET CLOSING FOR MINI- MARATHON The Board received a letter from the Bremen Iron & Metal Company advising that they experienced some difficulty in business operations due to the closing of Gertrude Street for a short period on August 5 for a South Bend Recreation Department Mini - Marathon. Mr. McMahon noted that such street closings occur only four or five times a year. He said it would not be possible.for the Board to undertake notification to all property owners in the area but he requested that the press give such street closings special coverage so that surrounding property owners would have knowledge of the closings. Mr. Kovas of the South Bend Tribune indicated it would not be possible to guarantee such coverage. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was ordered filed. REQUEST FOR WALKATHON FILED In compliance with the Board's Guidelines for Walkathons, the March of Dimes submitted a request to hold their Annual Walkathon on April 14, 1979. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the date for the event was approved and the Bureau of Traffic and Lighting and the Police Department will be advised of this date and the proposed route will be submitted to them for review. REQUEST FOR FOOTRACE The South Bend Y.M.C.A. submitted a request to hold two_footraces on Saturday, October 7, 1978. One race would begin on River Bend Plaza and one would begin at the Y.M.C.A. The routes for both races were submitted, along,with a Certificate of Insurance. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and .carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REQUEST TO PURCHASE CITY -OWNED LOT AT 1814 S. TAYLOR FILED Ms. Henrietta Zakrowski, 1726 S. Taylor Street, submitted a request for information regarding the purchase of a city -owned lot at 1814 S. Taylor. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Park Department, Engineering Department, Community Development Department, Redevelopment Department and the Mayor's Office for review and a determination as to whether the lot should be retained for any purpose. NINETY DAY EXTENSION FOR TEMPORARY OFFICE APPROVED Indiana Cablevision Corporation had located a temporary office at 815 E. Pennsylvania with approval of the Board through August 15. The Board was now advised that a new building is under construction at 16830 Edison Road, with completion scheduled for November 1. They requested an additional ninety -day approval for the temporary structure. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the extension was approved through November 15, 1978. 11 �_J 221 REGULAR MEETING HANDICAPPED PARKING PERMITS APPROVED AUGUST 14, 1978 In compliance with the new City Ordinance providing for the issuance of Handicapped Parking Permits, the following applications were received: Edward Shelton, 913 Leland Avenue Jack A. Benedict, 1021 Canterbury Drive Both applicants provided certification from their physicians that they are handicapped. Mr. Mullen noted that the Permit Stickers have been ordered and applications will be considered from those who do not have Disabled or Special Registration Plates from the State of Indiana.. He pointed out that the South Bend ordinance is broader than state motor vehicle requirements and some individuals who do not qualify for state plates could apply for the City permit. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the applications for Mr. Shelton and Mr. Benedict and referred them to the Controiler's.Office for issuance of the permits. REQUEST FOR BLOCK PARTY ON MARINE STREET RECEIVED The Board received a request from residents of the 1800 block Marine Street to hold a Block Party on September 3 from 3:00 p.m. to 11:00 p.m. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. FOUR -WAY STOP AT PULASKI AND HURON APPROVED A report from the Bureau of Traffic and Lighting regarding the request for a 4 -Way Stop at Pulaski and Huron Street was filed with the Board and referred to the Legal Department for review. Mr. Brunner made a motion that the Board approve installation of a 4 -Way Stop at Pulaski and Huron Streets. Mr. Mullen seconded the motion and it carried. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted the following recommendations for traffic control: A. Installation of Stop Signs on Abshire at Cambridge, an uncontrolled tee intersection. B. Installation of Stop Signs on Cambridge at Berkshire, an uncontrolled tee intersection. C. Installation of Stop Signs on Raleigh at Cambridge, an uncontrolled tee intersection. D. Installation of Stop Sign on Grove at Woodland (east leg). The`County Engineer is to be notified as the west leg is in the county. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendations were approved. 222 REGULAR MEETING AUGUST 14, 1978 BLOCK PARTY APPROVED - 1300 E. WASHINGTON The Bureau of Traffic and Lighting reported to the Boai?d that a request to block the 1300 block E. Washington on August 16 from 5:00 p.m. to midnight for a Block Party had been reviewed with the Police Department and approval was recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Block Party. FOUR -WAY STOP APPROVED - CORBY AND T117YCKENHAM The Board received a report from the Bureau of Traffic and Lighting regarding ongoing studies of traffic volume and accident rate at the intersection of Corby and Twyckenham. The studies note an increase in collisions over a twelve -month period and speed checks and minimum.volume meet the warrants for installation of stop signs. Therefore, the Bureau recommended installation of a multi -way stop at the intersection of Corby and Twyckenham. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved REQUEST FOR REPORT ON STUDY OF CORBY -NOTRE DAME INTERSECTION Mr. Brunner inquired as to the status of traffic studies made of the Corby -Notre Dame intersection with regard to the possible installation of stop signs. The Board directed that Mr. Wadzinski be asked to submit an update on studies made of that intersection. TEMPORARY STOP AT ANGELA AND NORTH SHORE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, advised the Board that his Bureau has been observing the inter- section of Angela and North Shore since t -he detour was initiated for the Angela Hill reconstruction. Because of the volume count, it was recommended that temporary four -way stops be installed at the intersection of Angela and North Shore for the remainder of the construction period. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation. BLOCK PARTY APPROVED - 200 BLOCK EAST NAVARRE The Bureau of Traffic and Lighting reported to the Board that a request for the closing of a portion of the 200 block East Navarre Street on Saturay, August 19 from 4:00 p.m. to midnight was reviewed with the Police.Department. Approval is recommended with the stipulation that the street be closed from Riverside Drive to St. Joseph Street, to eliminate vehicles having to exit through alleys because of the street closing. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. CLOSING OF CHAPIN STREET ON AUGUST 19 APPROVED The Bureau of Traffic and Lighting reported to the Board that the request to close Chapin Street from Calvert to Bruce on Saturday, August 19 from 10:00 a.m. to 10:00 p.m. had been reviewed with the Police Department. This is an annual event and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the street closing was approved. J 1 REGULAR MEETING AUGUST 14, 1978 223 CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 15199 through 15826 and recommended approval. Upon motion made-by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 15199 through 15826 and directed that checks for payment be issued. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond and Excavation Bond for Virgil Camp, d /b /a Camp Heating Company, had been submitted in proper form and he recommended approval of the bonds. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bonds were approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period August 4 to 9 was submitted to the Board. The report indicated nineteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:25 a.m. C atrick M. McMahon ATTEST: Patricia DeClercq, CleAk s J. Br eter U. Mullen