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HomeMy WebLinkAbout08/07/1978 Board of Public Works Minutes24 q REGULAR MEETING AUGUST 7, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 7, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney. James Masters was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the July 31 meeting had been reviewed and he recommended approval. Mr. McMahon seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon noted that two items were 'received after the posting of the meeting agenda and he made a motion that a request for a block party and recommendation on bids received for car washes and tire repairs be added to the agenda. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS FOR SNOW CONTROL EQUIPMENT - READVERTISING APPROVED This was the date set for receiving bids for Snow Control Equipment. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted receipt of sealed bids from Seastrom, Inc. and Deeds Equipment Company. He then read a letter from Charles Badgley, Walkerton Truck Equippers; Inc., advising the Board that it was not possible for them to submit a bid for this equipment because they did not feel enough time was allowed to cross reference the items called for and because they felt the specifications were written to favor Deeds Equipment Company. The letter indicated the time frame for advertising and receipt of bids was not sufficient to prepare competitive bids. Mr. McMahon stated that the Board had advertised for approximately $140,000 in equipment and had hoped to attract a number of bids from a wide area. He expressed disappointment that only two bids were received. Bidders had one week to prepare their bids and he said it appeared that Walkerton Truck Equippers had a problem in preparing their bid. He said the Board noted that time was required to cross reference the items needed but the specifications were not tied to specific equipment but indicated "or equal ". Mr. McMahon said because of the time needed to prepare the bid and because of the limited number of bids received he would move that the Board return bids received today unopened and readvertise for bids with the same specifications, with bids to be received two weeks from today on August 21, 1978. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - ROOF REPAIRS, FIRE STATION #3 This was the date set for receiving bids for roof repairs to Fire Station #3. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Slatile Roofing Company Bid was signed by G. E. Longerot, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $15,735.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Fire Denartment for review and recommendation. 210 REGULAR MEETING AUGUST 7, 1978 OPENING OF BIDS SALE OF ABANDONED VEHICLES - BID AWARDED This was the date set for receipt of bids for the sale of abandoned . vehicles stored at the Olive Street Pumping Station. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Bremen Iron and Metal Company Bid for 180 vehicles South Bend, Indiana $4,730.00 South Bend Auto Parts Bid for 180 vehicles South Bend, Indiana $2,750.00 Hundt Auto Salvage Bid for 180 vehicles Plymouth, Indiana $5,000.50 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the sale of the vehicles was awarded to Hundt Auto Salvage on their high bid of $5000.50, with the request that the cars be removed from the lot,as soon as possible. REQUEST FOR OPEN AIR STAND RECEIVED MARYCREST PARKING LOT Michael Elliott submitted an application to operate an Open Air Stand on the Marycrest Parking Lot for the sale of sandwiches and soft drinks. The written permission of Jerry Hammes, owner of the property, was attached to the application. Mr. Elliott was present and advised the Board that an 8' x 24' self - contained unit is being constructed. He displayed a sample of the construction material and noted there would be no exterior wood. Mr. Elliott said this is a permanent unit and he hopes to operate it on a year -round basis. Upon motion made by Mr. Brunner, seconded by Mr. McMahon and carried, the application was referred to the Building Department for review and recommendation. DISCUSSION - TRAFFIC CONTROL IN BELLEVILLE AREA A group of citizens from the Far West Neighborhood Association was present. Spokesman for the group was Eileen Rybicki, 748 Lombardy Drive. Mrs. Rybicki advised the Board that the group met with Captain Sweitzer and Ralph Wadzinski regarding traffic control signs and traffic enforcement in the Belleville area. They are generally pleased with what has been done. However, they noted that a study was to be made of the Scenic and Lombardy intersection and they have not received the results of that study. It was also pointed out that they requested installation of a stop sign on Meadow Lane which was denied. Mrs. Rybicki said Lombardy is being used as a drag strip and a number of trees have been lost as a result of high speed accidents. She asked for additional police enforcement to eliminate drag racing, loud mufflers and excessive speed, particularly late at night. Mr. McMahon then reviewed Board action in ordering traffic control signs following the meeting with the area residents and noted that a number of signs have been installed. He then read a report from Captain James Sweitzer of the Police Department. The report indicated there has been patroling of the area and officers have written forty -two moving violation tickets since May 1, 1978. The violations included speeding, Stop Sign violations, red light violations, no driver's license, etc. He noted that most of the flagrant violations take place when officers are not present, since a marked squad car will deter violators. Officers in the area are directed to issue citations for violations but cannot spend great amounts of time in the area as they have to respond to accidents and other calls that 21� REGULAR MEETING AUGUST 7, 1978 arise. Captain Sweitzer indicated he felt a good job was being done by the officers in the area as time permitted. Mr. McMahon indicated that the Board would suggest that Captain Sweitzer review the ability of the Department to provide more traffic enforcement in the area and requested that a report be made to the Board in thirty days. He advised the citizens present that Mr. Wadzinski would be asked to set up a meeting with them to report any additional studies made and to review with them reasons for denial of any of their original requests. Mr. Brunner asked that Mr. Wadzinski report to the Board on the findings which lead to his recommendation to deny installation of a stop sign on Meadow Lane. MAINTENANCE BOND FOR SAMBO'S RESTAURANT SEWER FILED John E. Leszczynski, Manager of the Bureau of Public Construction, reported to the Board that all work on Sambo's Restaurant sanitary sewer hook -up has been completed and inspected and found to be in accordance with City standards. A three year maintenance bond for the project has ,been submitted to the Board and Mr. Leszczynski recommended that the bond be accepted. Upon.motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the maintenance bond was filed. BID AWARDED — 1978 CURB CONTRACT, PROJECT I John Leszczynski, Manager of the Bureau of Public Construction, reported to the Board that the Department of Engineering reviewed the bids received for the 1978 Curb Contract, Project I, for the Riverside Drive and Howard Street improvements. A bid tabulation was submitted. Mr. Leszczynski recommended that the bid award be made to the Rieth Riley Construction Company on their low bid of $20,505.25. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the bid award was made to the low bidder, Rieth Riley Construction Company. LETTER OF AGREEMENT IN REGARD TO PURCHASE OF PROPERTY AT IRONWOOD AND RIDGEDALE RECEIVED A letter of agreement regarding certain considerations in the proposed purchase of a tract of land east of Ironwood and north of Ridgedale was submitted to the Board. Mr. McMahon noted that the letter was negotiated by David A. Wells, Manager of the Bureau of Design and Administration, with the trustee who handles the property involved. This is the site of a retention basin and the City has been pursuing the purchase of property along Ironwood. Mr. Brunner suggested that the letter be reviewed by the Legal Department. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was referred to the Legal Department for review and recommendation. TAXI LICENSES DENIED - GREGORY PAKSI AND J. C. USERY Peter H. Mullen, City Controller, submitted to the Board his recommendation, in concurrence with the Police Department, that the taxi driver's license applications of Gregory Paksi and J. C. Usery should be denied. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, with Mr. Mullen abstaining, the Board approved the recommendation to deny the licenses. The applicants will be notified that they can request a hearing on the denial before the Board of Public Works. 212 REGULAR MEETING AUGUST 7, 1978 FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3461 Patrick M. McMahon, Civil City Engineer, files an Assessment Roll with respect to Vacation Resolution No. 3461 for the vacation of the east -west alley between 1509 and 1505 South Miami, from Miami Street west to the first north - south alley for a distance of 137 feet. The Assessment lists $0.00 net damages and $0.00 net benefits to the affected property owners of Lots 44 and 45 Kreighbaum's 2nd Addition. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on September 11, 1978. REQUEST FOR BLOCK PARTY FILED - 1300 E. WASHINGTON Mrs. Robert Peltz, 1328 E. Washington, requested that the Board approve the blocking of the 1300 Block East Washington Street for a Block Party on Wednesday, August 16 from 5:00 p.m. to midnight. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. REQUEST TO PURCHASE CITY -OWNED LOT AT 812 W. NAPIER RECEIVED Betty Priest, 816 W. Napier Street, requested information regarding the possible purchase of a city -owned lot at 812 W. Napier. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Engineering Department, the Mayor's Office, Department of Redevelopment, Department of Parks and Community Development for review and a determination as to whether the lot should be retained for any purpose. REQUEST FOR PARADE FILED - STEWART MEMORIAL BAPTIST CHURCH The Board received a request from Stewart Memorial Baptist Church to hold a parade on Saturday, September 9 at 2:00 p.m. A proposed route and certificate of insurance were submitted with the request. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. LETTER RE: SALE OF 1038 N. BLAINE Jack S. Cook submitted a letter to the Board asking for clarification on the withdrawal from sale of a city -owned lot at 1038 N. Blaine. Mr. McMahon reported that Mr. Cook did not agree to the purchase of the lot at the appraised value of $840.00, but submitted a counter -offer of $600.00 for the lot. The Board submitted the counter -offer to the Common Council for approval and, subsequently, learned that Mr. Cook operates a business adjacent to this property, as a non - conforming use since it does not comply with the zoning regulations. It was also indicated that Mr. Cook planned to use the lot for parking for this business when the lot was acquired. The zoning ordinance would not permit such a use in a residential area, particularly in view of the fact that the business already in operation is classed as a non- conforming use. Mr. Brunner suggested that the matter be referred to the Legal Department for review. Upon motion made by Mr: McMahon, seconded by Mr. Brunner and carried, the letter was referred to the Legal Department for review and a response to Mr. Cook. REGULAR MEETING AUGUST 7, 1978 213 REQUEST TO USE CLAY UTILITIES PROPERTY IN CARRIAGE HILLS RECEIVED Larry Carlson, 17923 Tally Ho Drive, requested that the Board approve the use of Clay. Utilities property in the Carriage Hills Addition for a neighborhood picnic on September 16 from noon until dusk. The group has used the property in the past and would like approval for this annual event. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Legal Department to obtain a legal description of the property involved and to make a recommendation. BID WITHDRAWN FOR 1974 MATADOR Ronald Hodgson who was awarded the sale of a 1974 Matador last week has requested permission to withdraw his bid on the basis that the car he was.awarded was not the car he thought he was bidding on. Mr. McMahon noted that the Board did receive a bid from Minder Auto Sales on this vehicle and he recommended that Mr: Hodgson be allowed to withdraw his bid and the vehicle be offered to Minder Auto Sales. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid of Ronald Hodgson was withdrawn and the bid of Minder Auto Sales for Vehicle #5, a 1974 Matador, at a bid of $50.00 was accepted. STREET LIGHT RECOMMENDATIONS APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light recommendations: Remove: Hamilton Court 7,000L MV UG CP $8.26/mo. Install: Hamilton Street, 7,000L DIV OH WP $4.80 /mo. between Johnson & O'Brien Total Decrease $3.49/mo. Mr. Pluta advised the Board that the Hamilton Court light was approved by the Board in June, 1977. When-the Indiana & Michigan Electric Company went to install the light, none of the residents would give the easement for the cable and no one agreed to allow the street light pole to be placed in front-of their house. Therefore, the order has been cancelled. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendation for traffic control devices: A. Revise Yield Sign to Stop Sign, on Churchill at Campeau B. Revise Yield Sign to _Stop Sign, on Oakridge at Campeau C. Install Temporary 3 -Way Stop Sign at Charles and Rosemary D* Install Stop Sign on Good Place at Culver Place E. Install No Parking Signs on the west one -half of the north side of 4000 W. Sample Street. Upon motion made by Mr.. McMahon, seconded by Mr. Mullen and carried, the recommendations were approved. 214 REGULAR MEETING BLOCK PARTIES APPROVED AUGUST 7, 1978 Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, made the following recommendations to the Board on requests for block parties: A. In concurrence with the Police Department, the Bureau recommends approval of a Block Party on Allen Street, between Vassar and California, on Saturday, August 12 from 2:00 p.m. to 10:00 p.m. B. In concurrence with the Police Department, the Bureau recommends approval of a block party on St. Louis. - Boulevard, in the half block from Howard Street north to St. Vincent Street an Saturday, August 26 "from, 6:00 p.m. to. midnight. C. In concurrence with the-Police Department, the Bureau recommends approval of the closing of the 1500 Block S. Taylor Street, from Indiana Avenue south to the railroad tracks. The original request was to close the street to the intersecting alley in the middle of the block but Mr. Wadzinski recommended that all residents be contacted and the entire block closed. He.also noted that-the street should be accessible to emergency vehicles." Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendations were approved. CANOPY AT CINNABAR'S APPROVED A request to install a canopy at Cinnabar's, 109 Woodward Court was reviewed by the Bureau of Traffic and Lighting and the following recommendation was submitted: After conferring with the Building Commissioner, Mr. Wadzinski recommended that the drawing submitted with the request did not follow Code Requirements. He recommended that the awning design be changed so that: A. the bottom rail is 8' or more above the public sidewalk. B. the lowest portion of the valance is set more than 7' above the sidewalk. C. the end of the awning shall be at least 2' from the curbline. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the canopy installation was approved, subject to the recommendations of the Bureau of Traffic and Lighting. CHAPIN STREET CLOSING REQUESTED Msgr. John S. Sabo, Our Lady of Hungary Parish, requested that the Board approve the closing of Chapin Street, between Calvert and Bruce, on Saturday, August 19 from 10:00 a.m. to midnight for a Parish Festival. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. FINE ARTS FAIR RAIN DATES APPROVED Mikki Dobski, River Bend Plaza Director, submitted to the Board an application to approve August 18 and 19 as rain dates for the Fine Arts Fair to be sponsored by the Plaza on the Robertson's Stage. The event has already been approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. C REGULAR MEETING AUGUST 7, 1978 2 1 5 OPEN AIR STAND APPROVED - AUGUST 12 William Michalski submitted an application to operate an Open Air Stand on Saturday, August 12 in the St. Adalbert's Church Parking Lot. The stand is for the purpose of selling produce and other food items. Written permission of the church for the location of the stand on their property is to be sent to the Board. Upon motion made by-Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the application subject to receipt of written permission of the property owner and to securing the necessary City license. BONDS RELEASED Ray S. Andrysiak, Bureau'of'Hngineering, reported to the Board that he had reviewed requests to release the bond of Ira C. Mast and of Stephen Suth. He found no outstanding permits against either contractor and recommended release of the bonds. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond of Ira C. Mast was released effective September 23, 1978 and the bond of Stephen,Suth was released, effective August 7, 1978. APPROVAL OF CLAIMS, J Michael L. Vance submitted ;te the. Board Claim Docket Numbers 14696 through 15198 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 14696 through 15198 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period 7/28 through 7/31 was submitted to the Board. The report indicated thirty -eight outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. BLOCK PARTY REQUEST RECEIVED - 200 BLOCK E. NAVARRE Jean C. Wenman submitted a request to block the 200 block East Navarre Street from the alley to Riverside Drive on August 19 from 4:00 p.m. to midnight for a Block Party. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. BID AWARDED - TIRE REPAIRS Peter H. Mullen, City Controller, reported to the Board that he had reviewed the only bid received for Tire Repairs for City Vehicles through June 30, 1979 from the Singer General Tire Company. He recommended acceptance of the bid as submitted. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bid of the Singer General Tire Company was accepted. BID AWARDED - CAR WASHES Peter H. Mullen, City Controller, reported to the Board that only one responsive bid was received for Car Washes for City vehicles. The bid was from Comet Car Wash. A bid from Hi -Speed Auto Wash was received after the advertised time for bid opening and the Legal Department has indicated that bid cannot be considered. Mr. Mullen noted that having only one car washing facility under 216 REGULAR MEETING AUGUST 7, 1978 contract will cause a hardship for the Police Department. Upon motion made by Mr. Mullen, seconded by Mr. McMahon, and carried, the bid of Comet Car Wash for providing Car Washes for City vehicles through June 30, 1979 was accepted and Departments are to be advised that this is the only car wash facility to be used during the contract period. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:35 a.m. ATTEST: Patricia DeClercq, Clerk