Loading...
HomeMy WebLinkAbout07/31/1978 Board of Public Works MinutesAd REGULAR MEETING JULY 31, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 31, 1978 by President Patrick 14. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the July 24 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon noted that a request for installation of a canopy at Cinnabar's was received after the posting of the meeting agenda and he made a motion that the item be added. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - 1978 CURB CONTRACT, PROJECT I This was the date set for receiving bids for Project I of the 1978 Curb Contract. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: McIntyre & Jones, Inc. The bid form was not signed. Mishawaka, Indiana Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid was rejected and was not read. Ziolkowski Construction Co. Bid was signed by Ben Ziolkowski, South Bend, Indiana -non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $26,544.42 Rieth Riley Construction Co. Bid was signed by Richard D. Ruhlman, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid - $20,505.25 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Public Construction for review and recommendation. ASSESSMENT ROLL NO. 2983 APPROVED - CREST MANOR SEWERS This being the date set, hearing was held on Assessment Roll No. 2983 for the construction of sanitary sewers in Crest Manor, Section Two, on Abshire and Berkshire Drive, authorized under Improvement Resolution No. 3450, 1977. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted that this is a Barrett Law project and the purpose of the hearing is to allow any property owner listed on the Assessment Roll to discuss the amount of his assessment. Notice of each assessment was mailed to the property owner. There was no one present who wished to speak on the matter. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Assessment Roll No. 2983 for the Crest Manor Section Two sewers. 204 REGULAR MEETING JULY 31, 1978 VACATION RESOLUTION NO. 3461 CONFIRMED This being the date set, hearing was held on Vacation Resolution No. 3461 for the vacation of the East -West alley between 1509 and 1505 Miami, from Miami Street west to the 1st north -south alley, for a distance of 137 feet. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon reported that the petition had been reviewed by the Engineering Department and the Area Plan Commission and they recommend the vacation favorably to the Board. Kay Grask was in attendance, representing the petitioner Phyllis Feldman, who was out of the City. Ms. Grask reported that the vacation is being requested to provide a parking area behind 1509 Miami for the business operated there and for the improvement of the neighborhood. Mr. McMahon noted the Board has been advised there is a sub - standard structure located on the alley and asked about removal of the structure. Ms. Grask said the owner has a private contract for demolition of the structure as soon as an insurance settlement is received. Mr. McMahon asked if it would be necessary for any rezoning of the property for the proposed use and Ms. Grask said no rezoning would be necessary. There being no oth.er citizens present who wished to speak on the matter, Mr. McMahon made a motion that the Vacation Resolution be confirmed and an Assessment Roll prepared. Mr. Brunner seconded the motion and it carried. APPROVAL OF CONTRACT FOR MUSEUM CARPETING Richard Welch, Director of Discovery Hall Museum, submitted to the Board a contract with Interior Finishes, Inc. for carpeting of the lobby and stairway in Discovery Hall. The contract is in the amount of $1,705.00. Mr. McMahon explained that Interior Finishes, Inc. submitted the low and only responsive bid for carpeting and following receipt of the bid it was determined that the project should be scaled down to include only the lobby and stairway. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. BIDS ACCEPTED - SALE OF CITY -OWNED VEHICLES Bids for the sale of fifteen city -owned vehicles were received on July 10, 1978 and referred to the Legal Department for review. Deputy City Attorney Terry Crone advised the Board that the Legal Department recommends that bids be awarded to the highest bidder for each vehicle. A tabulation of the bids received was submitted to the Board, listing the high bidders as follows: #1 Minder Auto Sales $75.00 #2 Minder Auto Sales 250..00 #3 Minder Auto Sales 260.00 #4 Daniel Slisz 251.00 #5 Ronald Hodgson 100.00 #6 Minder Auto Sales 301.00 #7 Minder Auto Sales 52.50 #8 Minder Auto Sales 50.00 #9 Minder Auto Sales 26.00 #10 minder Auto Sales 100.00 #11 Tie Bid - Minder Auto Sales and Clarence #12 Minder Auto Sales 200.00 #13 Minder Auto Sales 200.00 #14 Minder Auto Sales 201.00 #15 Minder Auto Sales 200.00 Habel - $100.00 Upon motion made by Mr. Mullen, seconded by Mr. McMahon and carried, the Board awarded the sale of each vehicle to the high bidder listed and, in the case of the tie bid on Vehicle #11, awarded the sale of the vehicle to Minder Auto Sales. Bidders will be asked to remove the cars immediately after payment of the purchase price. 205 REGULAR MEETING JULY 31, 1978 REQUEST FOR FOUR -WAY STOP AT MAC ARTHUR AND ROCKNE Councilman Roger Parent submitted to the Board a letter and petition signed by residents requesting a four -way stop at MacArthur and Rockne. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request and petition were referred to the Bureau of Traffic and Lighting for review and recommendation. RECORDING OF TRANSCRIPT OF VACATION RESOLUTION NO. 2658 APPROVED Mr. McMahon noted that it had been called to the attention of the Board that Vacation Resolution No. 2658, approved November 20, 1950 following all procedures required for the vacating of property, was completed but the transcript of the proceedings was not recorded. The real estate involved is the alley south of Fredrickson Street, from O'Brien Street to the west line of the alley east of O'Brien Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved recording of the transcript. FILING OF RESPONSE REGARDING EWING AND HIGH STREETS Patrick M. McMahon filed with the Board a response sent to Councilman Mary Christine Adams in regard to her inquiry about the proper designation for Ewing and High Streets. The response noted that they are designated as streets and that "boulevard" denotes no special classification regarding truck traffic. Truck routes are identified by ordinance of the Common Council and a list of all designated truck routes is on file with the City Clerk. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was, ordered filed. PURCHASE AGREEMENT APPROVED - SALE OF 1813 S. CARLISLE STREET A purchase agreement between the City of South Bend and Christopher Pejza for the purchase of a city -owned lot at 1813 S. Carlisle Street was prepared by Deputy City Attorney Terry A. Crone and submitted to Mr. Pejza for approval. The agreement provides for a purchase price of $625.00. Mr. Pejza has signed the agreement and it is now submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and directed that a deed to the property be prepared. RETROACTIVE APPROVAL OF BLOCK PARTY - 1100 -1200 E. BRONSON A request for a Block Party in the 1100 -1200 Block E. Bronson Street on Saturday, July 29 from 7:00 p.m. to midnight was received by the Board on Friday. The request was reviewed by the Bureau of Traffic and Lighting and the Police Department and they recommended approval. Upon motion made by Mr. Brunner, seconded by Mr. McMahon and carried, the Block Party was approved retroactively. REQUEST TO PURCHASE 1012 S. FRANKLIN STREET RECEIVED Leslie Daniel submitted a request for information regarding the purchase of a city -owned lot at 1012 S. Franklin Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Park Department, Redevelopment Office, Community Development, Department of Engineering and the Mayor's Office for review and a determination as to whether the lot should be retained for any purpose. 206 REGULAR MEETING JULY 31, 1978 TRAFFIC CONTROL FOR 4 -H FAIR APPROVED Ralph J. Wadzinski, Manager of the Bureau of- Traffic and Lighting, recommended the following temporary traffic controls for the 4 -H Fair: 1. On York Road, from Provincial to Renfrew, no parking both sides of the street. 2. On Jackson Road, from Ironwood to York, no parking both sides of the street. 3. On Renfrew, from its east cul -de -sac to York Road, no parking on the south side of the street. 4. On Thornhill, Heather and Kirkshire, no parking on the ease side from York Road northerly for a distance of approximately 3001. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. BLOCK PARTIES APPROVED - HOLLYWOOD PLACE AND WALL STREET Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that Block Party requests had been reviewed with the Police Department for the following locations: A. Hollywood Place, from Edgewood Drive to Eastbrook Drive, on Saturday, August 5 from 2:00 p.m. until 9:30 p.m. B. 1300 -1400 Block Wall Street on Saturday, August 26 from 4:00 p.m. until midnight. The Bureau of Traffic and Lighting and the Police Department recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Block Parties were approved. PARKING FOR POTPOURRI ART FAIR APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of the Potpourri to allow parking on both sides of Lincolnway East, from Miami to Twyckenham, on Saturday August 5 and Sunday, August 6 for the Annual Art Fair. He noted that he had confirmed Indiana State Highway Commission approval of the parking and, in concurrence with the Police Department, recommends Board approval. It was suggested that. the Potpourri make every attempt to prevent blocking of private driveways in the area by patrons of the Art Fair. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. RECREATION DEPARTMENT MINI- MARATHON APPROVED The Bureau of Traffic and Lighting reported to the Board that the request of the Recreation Department to hold a Mini- Marathon on Saturday, August 5 beginning at Rum Village Woods had been reviewed with the Police Department. Approval is recommended for the portion of the route which is within the City limits. The temporary closing of Gertrude Street, from Ireland to Ewing, was approved at the discretion.,of the`Police Department. It was suggested that the Recreation Department contact'the''`Civil Defense Police to assist in traffic control. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the mini- Marathon was approved. 20 REGULAR 14EETING JULY 31, 1978 APPROVAL OF ADVERTISING FOR SALE OF CITY -OWNED REAL ESTATE Mr. McMahon reported that the Common Council has approved the sale of a parcel of land owned by the Park Department which has determined that the property is not needed and can be disposed of. The property, which includes a house, has now been appraised and can be offered for sale. The property is located at 51142 Redwood Road, near Elbel Golf Course, and the offering price for the property is $18,780.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved advertising for sealed bids for the sale of the property, with bids to be received on August 28, 1978. REQUESTS FOR BLOCK PARTIES RECEIVED The Board received the following requests for Block Parties: A. Allen Street, between Vassar and California, on August 12, 1978 from noon to dusk. Requested by Joseph Gatto B. St. Louis Boulevard from 1001 to the alley at 1018, from 6:00 p.m. until midnight on August 26. Requested by LuElla Morrow C. 1500 Block Taylor, from Indiana Avenue to the alley at 1520 S. Taylor, from 1:00 p.m. until midnight on August 19. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the requests were referred to the Bureau of Traffic and Lighting for review and recommendation. REPORT ON REQUEST TO PURCHASE PROPERTY ON CHAPIN ST. NORTH OF WESTERN Ray S. Andrysiak, Bureau of Engineering, submitted a recommendation to the Board regarding the review of the request of Peter F. Nemeth to purchase properties on the east side of Chapin Street, north of Western Avenue. Following review of the request with the Bureau of Traffic and Lighting, Mr. Andrysiak recommended that the City not sell any of the parcels of land in question until a final design for all turns and street widening for the Chapin /Western Improvement have been approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the recommendation and directed that Mr. Nemeth be advised that the City does not plan to sell the lots at this time. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 14254 through 14695 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 14254 through 14695 and directed that checks for payment be issued. RIVER BEND PLAZA APPLICATIONS APPROVED Mikki Dobski, Director of River Bend Plaza, submitted the following applications along with her favorable recommendation: A. Additional Sidewalk Days Merchants who provided insurance certificates and vendor's licenses for July 28 and 29 - Aktive Vacuum Cleaners and White Elephant Shop Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the applications were approved. OR REGULAR MEETING JULY 31, 1978 B. Quilting Demonstration on September 14, 15 and 16 in the Baer's Block, South Bend Sewing Center. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved. C. Rent -A -Teen - Booth for sale of ice cream in the Robertson's Block, July 31 through August 5. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved. CERTIFICATE OF INSURANCE FILED - NORTH AMERICAN SIGNS A Certificate of Insurance for North American Signs, Inc. was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificate was ordered filed. BOND RELEASED - DOUGLAS DECKARD Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed the request for release of the Contractor's Bond for Douglas Deckard d /b /a Deckard Concrete Contractor and finds no outstanding permits. He, therefore, recommended release of the bond. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released effective September 17, 1978. APPROVAL OF BOND FOR JAMES KIRK Ray S. Andrysiak, Bureau of Engineering, reported to the Board that an Excavating Bond for James C. Kirk had been submitted in proper form and executed by the contractor and the Surety Company and he recommended it for approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period July 19 through 25 was submitted to the Board. The report indicated forty -one outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. REQUEST FOR CANOPY RECEIVED The Board received a request from City Awning Company to install a canopy in front of Cinnabar's at 109 Woodward Court. The canopy will encroach over the public sidewalk. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Building Department for review and recommendation. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:25 a.m. 1