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HomeMy WebLinkAbout07/24/1978 Board of Public Works Minutes11M REGULAR MEETING JULY 24, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 24, 1978 by President Patrick M. McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF JULY 17 MEETING APPROVED Mr. Brunner reported that he had reviewed the minutes of the July 17, 1978 meeting and he recommended approval. Mr. Mullen seconded the motion and it carried. ASSESSMENT ROLL APPROVED — VACATION RESOLUTION NO. 3460 This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3460 for the vacation of a perpetual easement over and upon sixteen (16) feet of the east side of Lot Numbered Forty (40) in College Grove Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Petitioner is St. Johns Missionary Baptist Church and Mr. McMahon explained that this petition involves an easement along an alley vacated by the Board last year. The petitioner failed to request that the easement be vacated at that time. No remonstrators were present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll showing $0.00 net damages and $0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. READVERTISING FOR BIDS FOR ROOF REPAIRS TO FIRE STATION APPROVED Mr. McMahon noted that the Board advertised for bids for roof repairs to Fire Station #3 and no bids were received. Eight contractors were contacted and indicated no interest in bidding the project. The Legal Department has now recommended that the Board readvertise for bids prior to attempting to negotiate a contract for the repairs. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved advertising for bids for roof repairs to Fire Station #3. STAND- BY_FIRE APPARATUS APPROVED FOR 4 -H FAIR Chief Oscar Van Wiele submitted to the Board a request to have standby Fire. Departme =nt apparatus.,present.during the 4 -H Fair from July..31 to August _5;.1978.- The equipment will serve for demonstration purposes -and p,rOvide fire protection for the high hazard area around the barns.; This has been done in past years, and Chief Van Wiele recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. PROJECT COMPLETION AFFIDAVIT APPROVED - RECONSTRUCTION OF RIVERSIDE John Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the Project Completion Affidavit for the Reconstruction of Riverside Drive, Project R & S 92. The con- tractor was McIntyre and Jones Construction Company and the total cost of the project was $62,873.85. Mr. McMahon noted that the project covered reconstruction of the concrete pavement on Riverside Drive near Northview and was completed last fall. This affidavit concludes the paperwork on the project. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Project Completion Affidavit was approved and the Maintenance Bond, covering maintenance through November 29, 1980, was filed. r u 1 199 REGULAR MEETING JULY 24, 1978 BID ADVERTISING APPROVED — FENCE AT MUNICIPAL SERVICES FACILITY John Leszczynski, Manager of the Bureau of Public Construction, requested that the Board approve advertising for bids for the installation of a fence around the Municipal Services Facility to increase security around the complex by providing limited access to the site. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. ADDENDUM TO CONTRACT WITH MURPHY CONSULTANTS APPROVED (SAMPLE STREET, OLIVE TO CHAPIN) Patrick M. McMahon, Director of Public Works, submitted to the Board an addendum to the contract dated June 19, 1974 with Murphy Engineering for the improvement of Sample Street, from Olive to Chapin. Mr. McMahon explained that the addendum provides for additional services to be provided under the contract. Federal funding is being sought and the revisions re,f-l:ect state and federal requirements. Total fee for the items covered in the addendum is not to exceed $15,000. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the addendum was approved. PROPOSAL FOR LEASE OF BUILDING FOR STREET DEPARTMENT WAREHOUSE RECEIVED The Board received a proposal from The Prairie Company, 1100 Prairie Avenue, to rent to the City a portion of the Studebaker Foundry Building, consisting of 37,800 square feet and located on the south side of the Building, for use as a warehouse for the Street Department. Terms of the proposal indicate the lease period would be from August 1, 1978 through December 31, 1979, with twelve equal payments of $2,063.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the proposal was referred to the Legal Department for review and preparation of a lease agreement. BID ADVERTISING APPROVED - SNOW CONTROL EQUIPMENT Patrick M. McMahon, Director of Public Works, requested that the Board approve a request to advertise for bids for snow control equipment, to include hitches, plows and salt spreaders. The bid will also include the share of cost for the Wastewater and Water Works Departments. The equipment will prepare the departments for the coming winter and modifications made in trucks from other departments will provide additional vehicles needed to handle snow control. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed that advertising be prepared with sealed bids to be received on August 7. TRANSFER OF BUREAU OF SOLID WASTE TO BOARD OF WASTEWATER COMMISSIONERS Patrick M. McMahon, Director of Public Works, noted that at the last meeting of the Board of Wastewater Commissioners it was agreed that there should be some formal transfer of the Bureau of Solid waste from the Board of Public Works to the Board of Wastewater Commissioners, since that Board is handling the administration of the Bureau. Mr. McMahon made a motion that the Bureau of Solid Waste be transferred from the Board of Public Works to the Board of Wastewater Commissioners. Mr. Brunner seconded the motion and it carried. RECREATION DEPARTMENT MINI- MARATHON APPROVED The Department of Public Recreation requested permission to sponsor a Mini- Plarathon on Saturday, August 5, 1978 beginning at 10:00 a.m. A map of the proposed route was attached. The Department also requested permission to either chalk or paint arrows and mile markers along the route for the benefit of runners. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved, subject to the concurrence of the Bureau of Traffic and Lighting and the Police Department Traffic Detail for the route proposed and for a determination regarding the request to mark arrows and mile markers. 200 REGULAR MEETING JULY 24, 1978 REQUEST TO ALLOW PARKING ON L.W.E. FOR POTPOURRI ART FAIR APPROVED The Board received a request from Marie deM. Leddy to allow parking on Lincolnway East, from Miami to Twyckenham on Saturday and Sunday, August 5 and 6 for the 11th Annual Art Fair. Mrs. Leddy indicated that the.Indiana State Highway Commission has given permission for the on- street parking. Mr. McMahon noted that this is an annual request for parking for the Fair. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request, subject to the concurrence of the Bureau of Traffic and Lighting and the Police Department Traffic Detail. SALE OF ABANDONED VEHICLES APPROVED Ted Latkowski, Director of Environmental Control, advised the Board that there are approximately 180 abandoned vehicles which have been towed to the City lot at the Olive Street Pumping Station. He asked that the Board authorize advertising for the sale by lot bid of the vehicles. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and authorized advertising for sealed bids for the abandoned vehicles. FILING OF PETITION TO VACATE A PORTION OF RIVERSIDE DRIVE RIGHT -OF -WAY Ted W. Mielke files a petition to vacate that portion of Riverside Drive from the northerly property line of Lot 64, Pinhook Manor Addition, to the curb on Riverside Drive. Mr. McMahon noted that this petition comes as a result of the construction of the new portion of Riverside Drive. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Engineering Department for preliminary review and a Utility Check and to the Area Plan Commission for review and recommendation. REQUEST FOR BLOCK PARTY ON WALL STREET FILED Pamela DeCola requested permission to of Wall Street on August 26 from 4:00 block party. Upon motion made by Mr. and carried, the request was referred Lighting and the Police Department Tra recommendation. block the 1300 and 1400 blocks p.m. until midnight for a McMahon, seconded by Per. Brunner to the Bureau of Traffic and ffic Detail for review and BUS ZONES INSTALLED - DAY CARE CENTERS Ralph J. Wadzinski reported to the Board that the request of Hansel Center to install No Parking Bus Zones in front of Day Care Centers at 1024 Thomas Street and 2200 Linden Avenue, Monday through Friday, from 7:00 a.m. to 10:00 a.m, and from 2:00 p.m. until 5:00 p.m., had been reviewed and approval was recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. REPORT ON REQUEST FOR PARKING SPACES FOR COUNTY POLICE TABLED The Board received a report from the Bureau of Traffic and Lighting on the request received from the County Police for designated parking spaces on Main Street. The report noted that there are three spaces on the West Side of Main Street, north of the County -City Building drive and two spaces south of the drive to a point north of the entrance to the First Bank & Trust Company. The Bureau recommended that the Board consider only these five spaces in regard to the request. Mr,-Brunner made a motion to table the recommendation for one week for further review. Mr. Mullen seconded the motion and it carried. [1 201 REGULAR MEETING STREET CLOSINGS APPROVED JULY 24, 1978 The Bureau of Traffic and Lighting reported to the Board that the following requests for street closings had been reviewed and recommendations were submitted: A. Assumption Drive - Closed on Sunday, August 13 from 12:00 noon until 10:00 p.m, with the stipulation that only the circular portion of the drive be closed and that no parking should block the Drive in the open area to provide emergency access to the area and to the buildings. B. Block Party on South Street from 1336 E. South to Longfellow on Saturday, August 12 (Sunday, August 13 raindate) from 2:00 p.m. to midnight. The Police Department Traffic Detail concurs with the Bureau of Traffic and Lighting that the closings can be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. TRAFFIC CONTROL DEVICES APPROVED The Bureau of Traffic and Lighting recommended approval of the following traffic control devices: A. Temporary 25 mile per hour speed limit on Ironwood from Oak Park to South Bend Avenue during present construction on Ironwood. B. Temporary revision of traffic signals at Edison and Ironwood to revert to a multi -way stop for intersection control during the construction period. C. Installation of a Stop Sign on Beale at Riverside, a previously uncontrolled Tee intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the recommendations were approved. RIVER BEND PLAZA REQUESTS APPROVED Mikki Dobski, River Bend Plaza Director, submitted the following applications with her favorable recommendation: A. Sidewalk Days - July 28 and 29. Rent -A -Teens - Sale of Popsicles and Ice Cream R. K. Mueller Jewelers -Sales Booth Newman's - Sales Booth Robertson's - Sales Booth Rasmussen's - Sales Booth Hall of Cards and Books - Sales Booth C. E. Lee Company - Sales Booth Lerner's Shop - Sales Booth Veteran's Administration - Display Booth Fencing Demonstration Disco Music provided by Cinnabar's Food Vendors - Names to be provided by Miss Dobski Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Sidewalk Days applications were approved, subject to securing the necessary insurance certificates, health permits and vending licenses where applicable. 202 REGULAR MEETING JULY 24, 1978 B. Recreation Department Two Bit Theatre Presentation on July 26 on the Supergraphic Block. Michiana Jazz Band on July 30 at 7:00 p.m. Some parking will need to be removed from the Supergraphic block for both events and the parking lot at the southeast corner of Michigan and Washington will be needed for the band concert. Miss Dobski is to coordinate parking removal with Captain Sweitzer. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the applications were approved. C. Nancy Russo for Corvilla, facility for the handicapped. Display booth for sale of tickets for musicial performance with all proceeds to go to Corvilla. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. D. Harvest Festival sponsored by R.E.A.L. Services, Inc. on August 10th from 10:00 a.m. to 4:00 p.m., selling home made non -food items. Upon motion made by Mr. Mullen, seconded by Mr. McMahon, and carried, the application was approved. D. Art Fair sponsored by the Downtown Council on August 11 and 12 from 10:00 a.m. to 5:00 p.m. in the Robertson's and Baer's blocks. Upon motion made by Mr. McMahon, seconded by.Mr. Mullen and carried the application was approved. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 13547 to 14236 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 13547 to 14236 and directed that checks for payment be issued. BOND APPROVED Ray S. Andrysiak, Bureau of;Engineering, reported to the Board that a Contractor's Bond for Harold Jedrzejewski, Jr., was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period July 13 to 18 was submitted to the Board. The report indicated thirteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at ' ^•'m m ,T7. Patricia DeClercq, Clerk �l