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HomeMy WebLinkAbout07/17/1978 Board of Public Works Minutes191 REGULAR MEETING JULY 17, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 17, 1978 by President Patrick M. McMahon, with Mr. McMahon and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. Mr. Brunner joined the meeting at 9:45 a.m. AGENDA ITEM ADDED Mr. McMahon noted receipt of a request for a temporary structure after the posting of the meeting agenda and he made a motion that the request be added. Mr. Mullen seconded the motion and it carried. ASSESSMENT ROLL APPROVED - VACATION RESOLUTION NO. 3459 This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3459 for the vacation of Franklin Street, from Western Avenue north to Wayne Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted that this was the public hearing on the Assessment Roll. Marchmont Kovas of the South Bend Tribune asked how much property was being vacated. Mr. McMahon said he did not have the total figure but the portion of the street being vacated is 380 feet by 66 feet. Mr. Kovas asked if the Board was indicating there was no benefit to the petitioner or damage to the City by the vacation. Mr. McMahon said the Board was following the usual procedure in such vacations of assessing no damages and no benefits. There was no one else who wished to speak on the matter and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll, showing $0.00 net damages and $0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. BLOCK PARTY REQUEST WITHDRAWN - S. MEADE STREET The Board received a letter of remonstrance from Anthony Strychalski, 618 S. Meade St., regarding approval of a Block Party on Meade Street, from Ford to Grace Streets, on August 12. The letter indicated that residents who signed the original request for William Michalski for the Block Party were not advised that this would be an all -day affair, with J street, and of and possible 7 advertising ti Strychalski, � submitted to t the block expz Michalski, whc and advised tY neighborhood i distribution c neighborhood request. BasE Mr. McMahon mz Block Party or motion and it ive music, street sale, sale of corn ana sausage. can !rrie her events. Residents are concerned with noise, litter iability action, according to the letter and a flyer e event was also submitted to the Board. Mrs. Sandra aughter -in -law of Mr. Strychalski, was present and he Board a letter signed by six property owners in essing their opposition to the Block Party. Mr. William made the original request to the Board, was present e Board that he wanted to get the reaction of the o the planned activities and that was the reason for f the flyer. He said since the residents of the re opposed to the Block Party, he would withdraw his d upon the withdrawal of the request by Mr. Michalski, de a motion that the approval of the Board for the August 12 be rescinded. Mr. Pullen seconded the carried. PROJECT COMPLETION AFFIDAVIT APPROVED - MUSEUM LIGHTING Richard Welch, Director of Discovery Hall, was present and submitted to the Board the Project Completion Affidavit for installation of museum lighting in Discovery Hall Museum. The Contractor was Colip Electric Company and the total amount of the contract was $21,404.00. Mr. Welsh advised the Board that the installation is satisfactorily completed and $2500 of the cost is to be paid by an anonymous donor. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the Project Completion Affidavit was approved. 192 REGULAR MEETING JULY 17, 1978 LEASE WITH R.E.A.L. SERVICES, INC. APPROVED A lease between the City of South Bend and R.E.A.L. Services, Inc. for the premises located at 622 N. Michigan Street was submitted to the Board. Mr. Mullen advised the Board that the lease was prepared by Deputy City Attorney Terry A. Crone and is in conformity with the present lease for the structure. However, R.E.A.L. Services has an opportunity to apply for a grant in the amount of $50,000 to put an addition on the building and, as a result of the covenants of this agency, it is required that R.E.A.L. Services have a five year lease on the property. A memorandum of under- standing amending Paragraph 15, the insurance requirement, was prepared by Deputy City Attorney Charles Leone and submitted with the lease. The memorandumibrings the lease in compliance with the City's insurance requirements. The lease has been executed by the President of R.E.A.L. Services, Inc. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the lease and memorandum of understanding were approved by the Board. APPROVAL OF CLAIMS Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 13090 through 13546 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 13090 through 13546 and directed that checks for payment be issued. RECOMMENDATION TO AWARD STREET SWEEPER BIDS APPROVED John Stancati, Director of Utilities, reported review of the bids submitted for two Vacuum street sweepers. He recommended-acceptance of the bid of Seastrom, Inc. for two Vac -All Model E10 street sweepers at a total bid price of $139,070.00. This was the only bid received by the Board of Public Works for the sweepers. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation and accepted the bid of Seastrom, Inc. subject to approval of the funding. REPORT ON REQUEST FOR SEWER SERVICE AT 2109 E. EDISON ROAD The Board received a report from the Bureau of Design and Administration regarding the request of Louis Smogor for sanitary sewer service to his property at 2109 E. Edison Road. The report indicated that the Bureau investigated two alternative plans and it was determined that both of Mr. Smogor's neighbors are not within the City limits of South Bend, are not interested in the sewer and would not be willing to grant the necessary right -of -way or easements. In addition it was learned that Mr. Smogor's property is zoned Commercial. The standard practice of the Department of Engineering is not to recommend City participation in providing sanitary sewers to commercial property. The Bureau recommended that Mr. Smogor be advised to contact the Engineering Department to see if a plan can be worked out compatible with the City's plans for reconstruction of the Edison - Ironwood intersection. REQUEST FOR MOWING OF WEEDS AND CLEANING OF CRESTWOOD LAGOON Councilman Roger Parent called to the attention of the Board complaints received about high weeds and the need for cleaning of the Crestwood Lagoon. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Environ- mental Control Office for action regarding the high weeds and to John Stancati, Director of Utilities, for action regarding the cleaning of the lagoon. FrIM UnaL REGULAR MEETING JULY 17, 1978 REQUEST FOR STOP SIGN AT KETTERING AND 29TH Councilman Roger Parent advised the Board that residents have requested the installation of a stop sign at the intersection of 29th and Kettering to stop traffic on 29th Street. Mr. Parent's letter indicated that traffic is fast in this location and a number of drivers fishtail and drive over the curb on Kettering Drive. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO DISPOSE OF ADDING MACHINE APPROVED The Clerk of the Board requested permission to dispose of an obsolete Monroe Adding Machine, City Inventory Number 273, and delete it from the Board of Public Works inventory. The machine is inoperable and will be turned over to the Controller's Office for use as a trade -in. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. RENT -A -TEEN REQUEST TO STENCIL HOUSE NUMBERS DENIED The Legal Department reviewed the request of the Youth Services Bureau to allow the Rent -A -Teens to stencil house numbers on the steps of residences in South Bend and, based on the ?potential liability, recommended denial. Mr. Brunner commented that Indiana law requires that children under 16 years of age secure work permits when they do work of this sort. Such work permits would have to be obtained from the residents before the painting is done. He explained that the Youth Services Bureau does not pay the individuals they are paid by the home owners. The Legal Department believes that the liability to the City would be so great that the project should not be commenced. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request of the Youth Services Bureau was denied. FILING OF FINAL ASSESSMENT ROLL - CREST MANOR SANITARY SEWERS David A. Wells, Manager of the Bureau of Design and Administration, submitted to the Board the final assessment roll for the Crest Manor Section Two Sanitary Sewers. The improvement is on Abshire and Berkshire Drive and is in the total amount of $3,482.70. The Assessment Roll lists the assessment for each of the affected property owners. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on Monday, July 31, 1978. REQUESTS TO PURCHASE CITY -OWNED LOTS FILED The Board received the following requests for information regarding the purchase of city -owned lots: A. 2108 Linden Avenue - Inquiry from Bishop Miller B. 1519 Poland Street - Inquiry from William Van Brocklin Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were referred to the Mayor's Office, the Department of Engineering, Parks, Redevelopment and Community Development for review and a determination as to whether the lots should be retained for any purpose. 194 REGULAR MEETING JULY 17, 1978 REQUEST TO LOCATE CONSTRUCTION TRAILER ON CITY - OWNED LOT The Board received a request from Masterbilt, Inc. and Roseland Construction Company to locate a construction trailer on a city -owned lot at 319 S. Walnut Street for a period of ninety days during construction of an addition to the machine shop at 325 S. Walnut Street. A certificate of insurance was submitted with the request. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request, subject to restoring of the property to its original condition upon removal of the trailer. Masterbilt also expressed an interest in purchasing the city -owned lot. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Mayor's Office, the Department of Engineering, Parks, Redevelopment and Community Development for review and a determination as to whether the lot should be retained for any purpose. REQUEST FOR BLOCK PARTY ON SOUTH STREET Mrs. Patrick Farrell, 1344 E. South Street, requested permission to have a Block Party in the 1300 Block of South Street, from 1336 E. South to the intersection at Longfellow on Saturday, August 12 from 2:00 p.m. to 10:00 p.m. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REQUEST TO BLOCK STREET FOR PARISH FESTIVAL The Board received a request from Rev. F. Thomas Lallak, Pastor of St. Mary's of the Assumption Church, to block a portion of Assumption Drive on Sunday, August 13 from noon until 10:00 p.m. for a parish festival. Upon motion made by.Mr. McMahon, seconded by Mr. Mullen and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. RIVER BEND PLAZA REQUESTS APPROVED Mikki Dobski, Director of River Bend Plaza, submitted to the Board requests for Sidewalk Days participation by J. C. Penney Company and the Dainty Maid Bake Shop. Certificates of insurance were submitted and Health Department permits have been applied for. City vending licenses will be purchased: Sidewalk Days will be held on the Plaza on July 28 and 29. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the applications. BLOCK PARTIES APPROVED - TERI STREET AND PARKVIEW PLACE Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed requests for Block Parties on Teri Street on July 23rd from 1:00 p.m. to 10:00 p.m. and on Parkview Place on,September 2 from 4:00 p.m. to midnight. Mr. Wadzinski recommended approval of the Block Parties, with the concurrence of the Police Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the block parties were approved. BLOCK PARTY APPROVED - 900 E. VICTORIA Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting 195 REGULAR MEETING JULY 17, 1978 reported to the Board that he.had reviewed the request to close the 900 block Victoria Street on July 23 from 11:00 a.m. to 10:00 p.m, for a Block Party. He noted that the 800 and 900 blocks are combined in one city block and that the signatures on the request are all from residents of the 900 block. He recommended closing the 900 block only, leaving the north -south alleys open to traffic. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation. REQUEST FOR FOUR -WAY STOP AT HURON AND PULASKI TABLED The following report was submitted to the Board: "This Bureau in conformance with the Indiana Manual of Uniform Traffic Controls and Devices, has reviewed the request from Councilman Szymkowiak for the installation of a 4 -way stop at Pulaski and Huron Streets. In reviewing the existing information on file, the following results are presented for the Board's information: Item 1. Traffic volumes on streets such as Pulaski are in the range of 800 to 900 cars per day as revealed from traffic counts taken in 1977 in the area. Likewise, under similar circumstances, the traffic volume on Huron Street appears to be between 1,110 vehicles per day. Minimum volumes called for by the Indiana Manual are 500 vehicles in the intersection per hour, suggesting a combined traffic count of over 5,000 vehicles per day. Item 2. Since 1973, to date, there have been 5 accidents reported in this 52 year period. Two of the accidents occurred on snow and ice- covered pavements; one, according to the accident report, involved a drinking driver and the remaining two occurred during daylight hours and on dry pavement conditions. The Indiana Manual indicates a series of five accidents of the types susceptible to correction during a one year period as a condition for warranting a multi -way stop. Item 3. On the attached map section, the traffic signals and four -way stops are indicated. Likewise indicated, are the locations of all other stop and /or yield controls and which streets have been established as the preferential street.- Please note that Huron Street, while the preferential street from Olive to Kosciusko, is controlled by a stop sign at Kosciusko. Further note that Ford Street, which carries approximately twice the volume as Huron Street, likewise is indicated as the preferential thru street with 4 -way stops located at Olive and at Walnut Street, both arterial /collectors. (Both Huron and Pulaski Street are 30' wide) . Item 4. Huron Street, a residential street, is not posted with speed limit signs. By State Law, its speed limit is 30 MPH. This Bureau, with aid sought from the Traffic Division, will monitor the speed on Huron Street between Kosciusko and Olive to determine excessive violations of or variations from the normal speed limits. 196 REGULAR MEETING JULY 17, 1978 Item 5. This bureau will verify traffic counts in the area of Pulaski and Huron Streets during the week of July 17, 1978. Its findings, if out of the ordinary to those indicated above, will be reported to the Board. Item 6. The existing signage on Pulaski will be replaced with new high intensity signage, thereby increasing its visibility especially during the hours of darkness. This new signage will be supplemented by painted stop bars. In the event the Board approves a multi -way stop at this intersection, all of the stop signs will be of the high intensity sheeting. Based on the above information, please inform this Bureau as to the action taken by the Board so that its orders may be carried out as soon as possible. s / Ralph J. Wadzinski, Manager Mr. McMahon made a motion to deny the request for a stop sign. Mr. Brunner requested an opportunity to review the report of the Bureau of Traffic and Lighting. Mr. McMahon then made a motion to table the report until next Monday and refer it to the Legal Department for review. Mr. Mullen seconded the motion and it carried. CLOSING OF ALLEYS ADJACENT TO WILLIAM PENN CLUB APPROVED The Bureau of Traffic and Lighting reported the request of the William Penn Club to close the alleys adjacent to their Clubrooms at 1024 W. Indiana Avenue on Saturday, July 29 from 12 :00 noon until 10:00 p.m. had been reviewed with the Police Department and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. TENT SERVICES APPROVED The Bureau of Traffic and Lighting reported review of the request of the Grace Brethren Church at 1701 E. Ireland Road to conduct tent services on church property from July 30 to August 13. In concurrence with the Police Department, the Bureau foresees no problems with traffic and parking and approval was recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved, subject to the securing of the necessary permit from the Building Department, an inspection of the tent by the Fire Inspection Bureau and the stipulation that any signs posted in the area be directed away from motorists. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period July 3 through July 12 was submitted to the Board. The report indicated thirty -seven outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. BOND APPROVED I Ray S. Andrysiak, Bureau of Engineering, submitted to the Board a Contractor's Bond for Joseph Holobyn, Sr. and noted that the bond was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. REGULAR MEETING CERTIFICATES OF INSURANCE FILED JULY 17, 1978 Certificates of Insurance for Ritschard Brothers and Fisk Plumbing were submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificates were ordered filed. REQUEST FOR TEMPORARY OFFICE AT DAVIS DRIVE AND GRANT ST. APPROVED Albert Schulman, General Realty Company, requested that the Board grant permission to locate a portable classroom on their lot at Davis Drive and Grant Street for use as a temporary office during proposed construction of a truck terminal. The request was for a period of one year. Mr. Mullen suggested that the Board approve the request for six months, which has been the Board's past practice, with the understanding that the Board would consider a six month extension. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request to locate the portable classroom on the lot for six months, subject to any requirements of the Building Department, with the understanding that the Board would consider a request for an extension of time if needed. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the July 10 meeting of the Board had been reviewed and he made a motion that the minutes be accepted as submitted. Mr. Brunner seconded the motion and it carried. There being motion made the meeting ATTEST: no further business to come by Per. McMahon, seconded by adjourned -4- before the Board, upon Mr. Pullen and carried, Patricia DeClercq, Clerk'