Loading...
HomeMy WebLinkAbout07/10/1978 Board of Public Works MinutesIto REGULAR MEETING JULY 10, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 10, 1978 by Chairman Pro -Tem Peter H. Mullen in the absence of President Patrick M. McMahon, with Mr. Mullen and Mr. Brunner present. Deputy City Attorney James A. Masters was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Brunner reported that the minutes June 26 had been reviewed and he made be accepted as submitted. Mr. Mullen carried. Mr. Mullen reported review meeting held on July 5 and moved for seconded the motion and it carried. of the regular meeting on a motion that the minutes seconded the motion and it of the minutes of the special their acceptance. Mr. Brunner AGENDA ITEM ADDED -- REQUEST FOR BLOCK PARTY Mr. Mullen noted that a request for a Block Party was received after posting of the meeting agenda and he made a motion that it be considered by the Board at this time. Mr. Brunner seconded the motion and it carried. The request was from Mrs. Gary Veatch and was for the closing of the 2200 block Parkview Place on Saturday, July 29 from 4:00 p.m. to midnight. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. OPENING OF BIDS - ROOF REPAIRS TO FIRE STATION #3 This was the date set for receiving bids for repairs to the roof of Fire Station #3 at McKinley and Greenlawn. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There were no bids submitted. The Clerk advised the Board.that eight roofing contractors had the specifications. The contractors were contacted by telephone on July 7 and only one expressed any interest in submitting a bid at that time. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board referred the matter to Patrick McMahon for discussion with the Fire Department as to appropriate action in securing a contract. OPENING OF BIDS - SALE OF CITY VEHICLES This was the date set for receiving bids on fifteen vehicles offered for sale by the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri - County News which were found to be sufficient. The following bids were opened and publicly read: Jim Kile 1309 Woodward Avenue Clarence Hobel 2019 W. Indiana Vehicle No. 737 - $40.00 Vehicle No. 44 - $100.00 Vehicle No. 47 - $125.00 Larry Clough Sr. Vehicle No. 680 - $50.00 19923 W. Oakdale Vehicle No. 698 - $75.00 Vehicle No. 44 - $50.00 Vehicle No. 47 - $125.00 1 183 REGULAR MEETING Minder Auto Sales 50645 U. S. 31 North JULY 10, 1978 Vehicle No. 639 $75.00 Vehicle No. 676 250.00 Vehicle No. 680 260.00 Vehicle No. 690 200.00 Vehicle No. 697 50.00 Vehicle No. 698 301.00 Vehicle No. 731 52.50 Vehicle No. 737 50.00 Vehicle No. 738 26.00 Vehicle No. 739 100.00 Vehicle NO. 44 100.00 Vehicle No. 47 200.00 Vehicle No. 611A 200.00 Vehicle No. 606 201.00 Vehicle No. 437 200.00 Daniel Slisz (First Choice) Vehicle No. 698 251.00 711 S. Jackson Vehicle No. 690 251.00 Larry Neff Vehicle No. 676 75.00 John H. Duncan Thomas G. Kellogg 52109 Tara Drive Ronald L. Hodgson 516 Dragoon Tr. Mishawaka, Indiana Vehicle No. 680 125.00 Vehicle No. 690 125.00 Vehicle No. 731 50.00 Vehicle No. 44 75.00 Vehicle No. 680 125.00 Vehicle No. 690 75.00 Vehicle No. 690 75.00 Vehicle No. 697 100.00 Vehicle No. 44 25.00 Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bids were referred to the Legal Department for review and recommendation. ASSESSMENT ROLL - VACATION RESOLUTION NO. 3456 APPROVED, PROCEEDINGS CLOSED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3456 for the vacation of the east -west alley between Wayne and Jefferson, running west from Lafayette to the first north -south alley. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. There was no one present who wished to speak on the matter and no written remonstrances were filed with the Board. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Assessment Roll showing $0.00 net damages and $0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. CHANGE ORDER APPROVED - PURCHASE OF AERIAL TRUCK FOR FIRE DEPARTMENT Chief Oscar Van Wiele submitted to the Board a proposed change order in the purchase of the Aerial Ladder Truck for which the low bid of Shamrock Emergency Vehicles, in the amount of $116,797.00, was accepted. The Change Order covers the substitution of a 22" gated Siamese in place of the 2Z" clappered siamese connection at the suggestion of the manufacturer, and would increase the cost of the unit by'$131.00, for a total net price of $116,928.00. Chief Van Wiele recommended that the change order be approved. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Change Order was approved. 184 REGULAR MEETING JULY 10, 1978 BID AWARDED - AIR COMPRESSOR FOR FIRE DEPARTMENT Chief Oscar Van Wiele advised the Board that he had reviewed the bids received for an air compressor for the Department. He noted that the bid of Centurion Fire & Safety Equipment Company was low at $9,750.00. He recommended acceptance of the low bid, with the addition of an on /off switch at $50.00 and a deduction of $300.00 for deletion of check valves between air vessels in the cascade system. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board accepted the recommendation as outlined by Chief Van Wiele and accepted the low bid of Centurion Fire And Safety Equipment Company for one Mako 5,000 PSI Air Compressor in the net amount of $9,500.00. CHANGE ORDER #1 AND PROJECT COMPLETION AFFIDAVIT APPROVED FOR CREST MANOR SECTION TWO SANITARY SEWER PROJECT Change.Order. #1 in the Crest Manor Section Two Sanitary Sewer Project was submitted to the Board by John Leszczynski, Manager of the Bureau of Public Construction. The contract is with Taylor Construction Company. The Change Order increases the contract` by $78.00 and is to adjust the contract to as -built plans. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Change Order was approved. The Project Completion Affidavit was then submitted to the Board. Total project cost was listed at $3,377.00 and the Maintenance Agreement is to extend through June 19, 1981. Upon motion made b_y Mr. Mullen, seconded by Per. Brunner and carried, the Affidavit was approved, subject to receipt of the required maintenance bond. BID ADVERTISING APPROVED — 1978 CURB CONTRACTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a request to advertise for')bids for the following projects under the 1978 Curb Contracts. Project I Reconstruction of curbs on Riverside Drive, along Leeper Park from Lafayette Blvd. to a point 450' from the intersection and the widening of the North Side of Howard Street, between Niles Avenue and Foster Street, approximately 1501. Project II- Widening of Ironwood Drive at its intersection with Jefferson Boulevard, to widen Ironwood an additional eight feet to increase traffic flow through the intersection and to reconstruct the curb around a traffic island on the north side of the intersection of Ireland Road and York Road to eliminate a safety hazard caused by motorists driving over the island. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise for bids. FILING OF QUARTERLY ACQUISITIONS REPORT - DISCOVERY HALL MUSEUM Richard Welch, Director of Discovery Hall Museum, submitted to the Board the quarterly report of acquisitions through June 30. The following items were acquired: Studebaker Pins and Badge Studebaker Key Conestoga Wagon Jack, 1822 TALOS Missile dolly Stephenson Underwear Crate S.B. Brewing Association bottles Muessel Brewery Crate, Kamm Brewery Labels, Drewry's Anniversary Bottles Printing Press TALOS production line photographs Donor Joseph Wilczewski Robert Wagner purdhased The Bendix Corporation David Dunlap Discovery Hall Associates Rink Riverside Printing Michael Wells 1 185 REGULAR MEETING JULY 10, 1978 Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the report was filed and the acquisitions accepted. BIDS AWARDED AND CHANGE ORDER APPROVED - CHIP AND SEAL RESURFACING AND SCARIFICATION AND PAVING Patrick M. McMahon, Director of Public Works, submitted to the Board a bid tabulation on bids received for Chip and Seal Paving and Scarification and Paving of various streets. Mr. McMahon indicated that Walsh and Kelly, Inc. was low bidder on both projects, submitting the following bids: CD -78 -1 - Chip and Seal Surfacing - $33,546.00 CD -78 -2 - Scarification and Paving $306,432.00 He noted that the Engineer's Estimate of the square yardage involved in the Chip and Seal contract was in error. The correct estimated square yardage should be 47,000 square yards. Based on this finding, a change order to Contract CD -78 -1 was prepared. The Change Order deletes 26,000 square yards, in the amount of $9,100.00. Also deleted by the Change Order was the sweeping of the cover aggregate, deleting an additional amount of $2,854.30. Mr. McMahon recommended that the Board approve a change order decreasing the Chip and Seal Contract by $11,954.30, making that award in the amount of $24,464,00, and award the Scarification and Paving contract in the amount of $306,432.00. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approve the change order and awarded the contracts as recommended. FILING OF QUARTERLY REPORT AND RELEASE OF FUNDS - R.E.A.L. SERVICES CRIME COUNSELING FOR THE ELDERLY PROGRAM John Cimino, Director of the Criminal Justice Planning Bureau, submitted to the Board the report of six month's services provided by R.E.A.L. Services Crime Counseling for the Elderly and a request to release the second quarter funding for the project in the amount of $3,394.44. Present with Mr. Cimino were Lester Fox, Director of R.E.A.L. Services, and Rosemary Bonadies, who has served as Assistant Crime Victim Counsellor during the recovery of Margaret Williams, who recently underwent surgery. The report submitted indicated 861 cases referred to R.E.A.L. Services in the six month period, involving cases of burglary, larceny, robbery, assaults, vandalism, traffic violations, suicide attempts, alcohol - related assistance, lost property, deaths and public accidents. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the report was ordered filed and release of the second quarter funding was approved. REQUEST FOR FOUR -WAY STOP SIGN AT PULASKI AND HURON STREETS Councilman Walter Szymkowiak was present and submitted a letter requesting the installation of four -way stop signs at Pulaski and Huron Streets. He presented to the Board a letter from Delphine Levesque regarding an accident which occurred recently at the intersection. Mr. Szymkowiak said stop signs would slow traffic and help prevent accidents. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board referred the request to the Bureau of Traffic and Lighting and the Police Department for review and a response for next Monday's meeting. Iti11; REGULAR MEETING JULY 10, 1978 FILING OF PETITION TO PAVE NORTH- SOUTH ALLEY BETWEEN JOHNSON AND O'BRIEN A petition signed by fifteen residents of O'Brien and Johnson Streets was filed with the Board, requesting the paving of the north -south alley between Johnson and O'Brien, from Elwood to Humboldt, under Barrett Law. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the petition was referred to the Deb_artment of Engineering for preliminary review and recommendation. FILING OF RECOMMENDATIONS AND ADOPTION OF VACATION RESOLUTION NO. 3461 The Bureau of Engineering reported that the petition of Phyllis Feldman to vacate the east -west alley between 1509 and 1505 Miami Street, west to the first north -south alley, was reviewed and they have no objection to the vacation, subject to existing utility easements. The Area Plan Commission staff also reviewed the petition and reported no objection to the vacation but recommended the dedication of turning radius into the intersecting alley. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the reports were filed and the following resolution was adopted: VACATION RESOLUTION NO. 3461, 1978 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate "the following: the east -west alley between 1509 and 1505 South Miami, from Miami Street west to the first north -south alley for a distance of 137 feet. Reserving the rights and easements of all Utilities and the - Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited, to the following: electric, telephone, gas, water, sewer, surface water constrol structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities.- The following property may be injuriously or beneficially affected by such vacation: Lots 44 and 45, Kreighbaum's 2nd Addition Notice of this Resolution shall be published on the 14th and 21st day of July, 1978 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 31st day of July, 1978 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 10th day of July, 1978. BOARD OF PUBLIC WORKS s/ Peter H. Mullen sl Thomas J. Brunner, Jr. ATTEST: sl Patricia DeClercq, Clerk 18� REGULAR MEETING JULY 10, 1978 FILING OF LETTER RE: DESIGNATION OF EWING -AND HIGH STREETS The Board received a letter from Councilman Mary Christine Adams asking whether Ewing and High Streets are considered boulevards and expressing concern about heavy truck traffic on these streets. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the letter was referred to the Department of Engineering for review and recommendation. REQUEST TO CLOSE ALLEYS ADJACENT TO WILLIAM PENN CLUB FILED A request from the William Penn Association, 1024 W. Indiana Avenue, to block the alleys adjacent to the Club building for an annual picnic on Saturday, July 29, 3978 was submitted to the Board. The picnic is to begin at 12:00 noon and continue until dark. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. REQUEST FOR BLOCK PARTY ON TERI STREET RECEIVED Polly Talboom, 220 Teri Street, submitted a request to block Teri Street, from Addison To Fellows, on Sunday, July 23 for a Block Party from 1:00 p.m. to 10:00 p.m. The request was signed by fourteen residents of the block. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST TO ADVERTISE FOR BIDS FOR SNOW EQUIPMENT TABLED Patrick M. McMahon, Director of Public Works, requested that the Board approve advertising for bids for snow control equipment. Joseph Nagy, Fiscal Officer, was present and noted that the bid would be for approximately 30 V plows and salt spreaders. Mr. Mullen said he would like additional information about the total cost for the equipment. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was tabled until the next meeting. REQUEST FOR PARKING SPACES FOR COUNTY POLICE FILED Dean Bolerjack, Sheriff, requested that the Board consider designating six parking spaces for the County Police on South Main Street; two in front of the First Bank in the old bus zone and four north of the ramp. He pointed out that the need for parking space for County Police vehicles is acute. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting, the Police Department and Michael Carrington, Administrative Assistant to Mayor Nemeth, for review and recommendation. REQUEST FOR TENT SALE FILED Ireland Road Grace Brethren Church, 1701 E. Ireland Road, submitted a request to hold tent services on its property from July 30 to August 13. The church submitted information regarding the fireproofing of the tent and noted that they have six acres of land and three entrances to their property. Parking will be provided on the church grounds. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. o• Hiuej REGULAR MEETING JULY 10, 1978 REQUESTS TO PURCHASE CITY -OWNED LOTS FILED The Board received the following inquiries regarding the sale of city -owned lots: 742 Diamond Avenue - Inquiry from Renew, Inc 1027 W. Jefferson - Joe Coleman 831 S. Arnold - Mrs. Jessie Salazar Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the inquiries were referred to the Department of Engineering, Parks, Redevelopment, Community Development and the Mayor's Office for review and a determination as to whether the lots should be retained for any purpose. REQUEST TO DISPOSE OF GAS STOVE APPROVED Marzy Bauer, Executive Director of A.C.T.I.O.N., Inc., advised the Board that there are two gas stoves located in Old Fire Station #10, 1820 S. Michigan Street, the building being leased by A.C.T.I.O.N. Ms. Bauer indicated that only one of the stoves is being used and she asked permission to dispose of,the other stove-by donating it to a client who has no cooking facilities. Upon motion:.made by Mr. Mullen, seconded by Mr..Brunner,,and carried,;,the: request was approved. NINETY -DAY EXTENSION ON TEMPORARY OFFICE AT 709 NILES AVENUE APPROVED The Board had approved location of a temporary office for Dick and Company at 709 N. Niles Avenue while plans for a permanent structure were completed. That permission expired on June 1, 1978. Attorney Kenneth Fedder advised the Board that the company is presently undertaking a building program whereby office facilities will be moved into new quarters. Definite plans should be available in ninety days. Upon motion made by Mr. Mullen, seconded by Mr.- Brunner and carried, the Board filed the letter and requested that a progress report be made in ninety days. STREET LIGHT RECOPM4ENDATIONS APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted the following street light recommendations for consideration: REMOVE: 2200 E. Madison 4000L INC OH WP $4.00 /mo. Jefferson Place 1000L INC UG CONC 2.55/mo. INSTALL: 2200 E. Madison (2) 7000LMV OH WP 9.60 /mo. 2500 Prast 7000LMV OH WP 4.80 /mo. 2100 High 7000LMV OH*WP 4.80 /mo. 200 Westwood Lane 7000LMV OH WP 4.80 /mo. Total Increase - $17.45 per month. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendations were approved. DATE FOR BIKE- A -THON CHANGED The Board received a request from the Council for the Retarded to change the date of their Bike- A -Thon from October 8 to Sunday, September 24, with a rain date of October 8. The route would be the same one previously submitted. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was approved. 1C)`y REGULAR MEETING JULY 10, 1978 RIVER BEND PLAZA REQUES''TS APPROVED Mikki Dobski, Director of River Bend Plaza, submitted to the Board the following requests, along with her favorable recommendation: A. Farmer's Market every Wednesday from July 12 to September 27. A variety of fresh produce and fruit will be sold. It will be necessary to allow for trucks to park next to the tents and parking spaces on the Supergraphic block will be needed for the event. The Board requested that Ms. Dobski contact Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, to coordinate parking arrangements. B. Head Start - Display Booth in the Robertson's block on July 12 and July 27 and 28. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the requests were approved. YOUTH SERVICES BUREAU REQUEST TO PAINT HOUSE NUMBERS RECEIVED The Youth Services Bureau requested permission for individuals participating in the Rent -A -Teen program to stencil street numbers in front of houses in an`area bounded by Michigan on the west, Donmoyer on the 'south,`Miami on the =-east and Ewing on the north. The activity would be conducted on July 18 and 19 and home owners would be charged $1.00 per house for the service. They would be contacted before the number was painted. The money would go to the teens who perform the service. Barbara Brenholts of the Youth Services Bureau was present and advised the Board that they plan to expand this activity to other sections of the city if approval is granted. She noted that the participants in the program submit a signed parental waiver to the Youth Services Bureau. Mr. Brunner suggested that the Legal Department review the request and the consent waiver. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request and liability waiver form were - referred to'-the Legal Department for review and a recommendation to-be made' - l'at`er this week. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 11811 through 13089 and recommended approval. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried. the Board approved Claim Docket Numbers 11811 through 13089 and directed that checks for payment be issued. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds were submitted in proper form and were properly executed and could be approved: Contractor's Bond for Armand Murat d /b /a Armand's Service Excavation Bond for River City Contrete Company Excavation Bond for Richard Fisk d /b /a Fisk Plumbing Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bonds were approved. W1 REGULAR MEETING JULY 10, 1978 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period June 22 to 29 was submitted to the Board. The report indicated twenty -five outages. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the report was ordered filed. REPORT OF TRASH AND WEED CONTROL PROGRAM FILED The Trash and Weed Control Program report for the month of June was submitted to the Board. The report indicated sixty -six properties cleaned at the direction of the Board, twenty -one environmental complaints handled, one hundred and thirty -nine loads to the dump and listed other projects such as cleaning of catch basins, street islands, crossings and alleys. Upon motion made by _Mr. Mullen, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, motion made by Mr. Mullen meeting adjourned at 10:4 ATTEST: Patricia DeClercq, Clerk Meal 1