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HomeMy WebLinkAbout05/22/1978 Board of Public Works Minutes120 REGULAR MEETING A regular meeting of the Board of 9:30 a.m. on Monday, May 22, 1978 with Mr. McMahon, Per. Mullen and City Attorney Terry A. Crone was ADD AGENDA ITEM MAY 22, 1978 Public Works was convened at by President Patrick McMahon, Mr. Brunner present. Deputy also present. Mr. 1111cMahon made a motion that the Board add to the agenda a request to advertise for bids for the Angela Hill repairs. Mr. Brunner seconded the motion and it carried. MINUTES APPROVED Mr. Brunner reported that the minutes of the May _15,1978 had been reviewed and he made a motion that they be approved. Per. McMahon seconded the motion and it carried. Mr. Mullen noted that a special meeting was held on Play 18, 1978 to approve a parade request and he made a motion that those minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED - ANGELA HILL RECONSTRUCTION Mr. McMahon reported that plans and specifications for the reconstruction of Angela Hill, between Michigan Street and Lafayette Blvd., are being prepared and'he requested permission to advertise for bids for the project,. with the bid opening date to be established. Mr. Brunner seconded the motion and it carried. PUBLIC HEARING - VACATION RESOLUTION NO. 3456- TABLED FOR ONE WEEK This was the date set for holding a public hearing on Vacation Resolution No. 3456, 1978, for the vacation of the east -west alley between Wayne and Jefferson, running west from Lafayette to the first north -south alley. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr.: James Nafe, 605 J.M.S. Building, was present and advised the Board that he owns the property at 320 W. Jefferson, just north of the proposed vacated area. Mr. Nafe said this is an active alley used not only for deliveries to his building but also by tenants of a parking lot west of the building. There are twenty -five individuals who rent parking spaces and about one -third of them use.this alley. There is a service door at the southwest corner of the building and, if the alley is closed, it would cause inconvenience in regard to use of this service door. Mr. Nafe said it would be his opinion that there is not sufficient merit in this petition to withstand judicial review. Frank Kasten was present representing Gurley -Leep Buick, petitioners. He said the petitioners were not aware of any objections to the vacation. He said they are aware that traffic has to move but vehicles will have access to the north -south alley. They would be willing to provide space at the alley intersection to allow for the flow of traffic. Larry Ambler, 313 Chamber of Commerce Building, was present and advised the Board that he rents a.space in Mr. Nafe's lot. He is the first parking space west of the building and does use this alley for access to Lafayette Street. He said use of the north -south alley would require making several left turns to get to Lafayette Street because of the one -way streets in the area. He also noted that there are sometimes vehicles parked on property on the north -south alley which might block the alley to some vehicles. Mr. McMahon said the Board has just learned of the objection to the petition. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the matter was tabled until May 30, with the Bureau of Traffic and Lighting to make a review of the traffic flow in the area and report to the Board. 121 REGULAR MEETING MAY 22, 1978 USE OF FIRE TRUCK IN MEMORIAL DAY PARADE APPROVED Chief Oscar Van Wiele submitted to the Board a request to use a reserve fire truck in the West Side Veteran's Memorial Day Parade to be held on Monday, May 29 and his recommendation that the request be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. PUBLIC HEARINGS SCHEDULED ON REVENUE SHARING REQUESTS Mr. McMahon requested that the Board approve advertising for public hearings on revenue sharing requests of $70,000 for a vacuum type street sweeper and $5,000 for roof repairs at the Municipal Services Facility. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise with the public hearings to be held on Monday, June 5. CHANGE ORDER APPROVED - CURB AND SIDEWALK CONTRACT I, 1977 Change Order No. 1 in the 1977 Curb Improvements, ContractoI, was submitted to the Board. The Change Order increases the contract by $36,656.15 and covers additional sidewalk, pavement and curb removal. Areas involved are on Clayton Drive, Coral Drive, the intersection of Klinger and Addison and St. Joseph Street. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. CHANGE ORDER AND PROJECT COMPLETION AFFIDIVAT APPROVED - PROSPECT STREET SEWER PROJECT A Final Change Order in the Prospect Street Sanitary Sewer Contract was submitted to the Board. The Change Order decreases the contract by $932.50 and is to adjust the contract to as -built plans. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. The Project Completion Affidavit for the project was submitted. The Contractor was Marion Hamilton & Sons, Inc. and the total amount of the contract was $16,290.90. A Maintenance Bond was submitted, with the maintenance agreement to extend until May 15, 1981. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Project Completion Affidavit was approved and the Maintenance Bond was filed. CHANGE ORDER APPROVED - MODEL CITIES SEWER CONTRACT Change Order No. 5 in the Model Cities Sewer Contract was submitted to the Board. The Change Order extends the calendar days for completion of the contract by 134 days but does not change the amount of the contract. Mr. McMahon explained that it is a requirement of HUD that any change of days in a contract must be officially approved by Change Order. The change order extends the date of the contract to March 23, 1978. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. CONTRACT APPROVED - CREST MANOR SEWERS The contract with Taylor Construction Company for the Crest Manor Section 2 sanitary sewers was submitted to the Board. The contract was let in November but because of the weather construction was not started. The contract and performance bond are now ready for execution, and construction will start this week. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. 122 REGULAR MEETING 14AY 22, 1978 FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3459 (GATES REALTY CORPORATION) The Department of Engineering reported to the Board that the petition of Gates Realty Corporation to vacate Franklin Street, from Wayne to Western Avenue, had been reviewed. The Department has no objection to the vacation, subject to utility easements and to the stipulation that a fire lane be kept open at all times from Wayne Street to Western Avenue in accordance with an agreement with the Fire Department. The Area Plan Commission advised the Board that a public hearing on the petition was held and they recommend the petition favorably to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the reports were filed and the following resolution was adopted: VACATION RESOLUTION NO. 3459, 1978 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Franklin Street, from Western Avenue north to Wayne Street Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Nos. 1, 2, 3, 4, 5 and 6, Vail's Addition Lot Nos. 17, 18, 19, 20, 21 and 23, Southwest Addition Notice of this Resolution shall be published on the 26th day of May and 2nd day of June, 1978 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 12th day of June, 1978 at 9:30 O'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 22nd da_v of May, 1978. BOARD OF PUBLIC 17ORKS s/ Patrick M. McMahon S/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk APPROVAL OF LEASE- PURCHASE AGREEMENT - RIVER COMMONS UTILITY An agreement between South Bend Federal Savings and Loan Association and the City of South Bend for the lease - purchase of the River Commons Utility was submitted to the Board. The agreement covers water works facilities and the amount of the lease - purchase is $111,000. The appropriation ordinance has been approved by the Common Council. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the lease - purchase agreement was approved. I REGULAR MEETING MAY 22, 1978 LETTER RE: NORTH SHORE - MICHIGAN SIGNAL INSTALLATION The following letter was received by the Board: "Residents living in the area of the North Michigan intersection have worked hard to safety of that intersection. Caution lig the traffic signals were installed by the between the thoroughfare and the sidewalk were constructed just recently. Shore -North improve the its prior to City and barriers on the bridge 123 Thus you can understand their amazement when they found out at two recent neighborhood organizations' meeting that the traffic signals at the intersection were to be programmed for a continuous green light on Michigan, thus requiring a manual operation for walk lights. A red light on Michigan would be activited when a vehicle entered a "looped area" for a left turn. If my memory is correct, all the people attending both meetings expressed concern that this type of traffic control would increase the danger of the intersection. The neighbors were doubly concerned learned from the workmen working at signals were to be programmed for a Michigan. Both the residents and I movement of traffic, but not at the and motorists who have to cross Mic when a few weeks the intersection continuous green are for progress expense of the ni iigan . later, they that the light on in the =destrians Thus, we are asking the Board of Public Works to keep the following factors in mind when making a final decision on the traffic regulation plan for the North Shore -North Michigan intersection. (1) There is a question of whether young children will adequately understand that they have to press a button and wait for a walk light. If they do not grasp that idea, they may lose patience and attempt to cross Michigan on a green signal. (2) There would appear to be more than sufficient vehicular and pedestrian traffic crossing Michigan at North Shore to justify regularly occurring red signals on Michigan and regularly occurring walk lights. (3) Human beings are should foster th of motorists and signal changes i where many young continuous green during low peak creatures of habit. Traffic regulations e development of safe habits on the part pedestrians. Randomly occurring traffic s therefore not desirable, especially children are involved. Possibly, a light on Michigan might be appropriate traffic from 9:00 p.m. to 6:30 a.m. Please consider our concerns in making your decision. s/ Roger 0. Parent Mr. McMahon responded that this type of installation is not new but has been installed at twenty -nine other intersections in the City - eighteen on city streets and eleven on state routes. This type of installation was put in at Crestwood and Edison and also at Corby, Ironwood and Rockne and works well. The School Corporation approves such installations and thirteen of them involve school crossings. The only time the actuated signal would not be working is when there is no traffic on North Shore and that would be minimal. Mr. McMahon 124 REGULAR MEETING MAY 22, 1978 said the Board would have liked to be contacted prior to the neighbor- hood meetings so the type of installation could be explained. He said he felt most people would approve if they knew how the signals will work. He noted that he has spoken to some residents and they are satisfied when they are given an explanation on the operation of the signals. Mr. Brunner said the Board is concerned with the safety of pedestrians and motorists and will work with the Councilmen and the neighborhood associations to clear up any lingering questions. He said the Board is not insensitive to the concerns of the neighborhood. Mr. Mullen asked if the signals can be modified if the residents are not satisfied with the installation. Mr. McMahon said the City always has the ability to modify the installation. Mr. Brunner pointed out that the Board would keep a close watch on the intersection and the signals. Mr. McMahon noted that there is a crossing guard at the intersection and, during normal hours, the signal will cycle to allow for green on North Shore and Walk signals. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was ordered filed. BLOCK PARTY APPROVED The Board received a request from Mrs. Charles Ekstrand to hold a Block Party on 27th Street, between Wall and Hastings Street, on Friday, June 2 from 4:00 p.m. until midmight. The Bureau of Traffic and Lighting reviewed the request with the Police Department and recommends approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. LETTER OF AGREEMENT RE: DEDICATION OF RIGHT -OF -WAY AT IRONWOOD AND INWOOD ROAD FILED The following letter was received: Re: Proposed Garden Apartments to be located on a 75 acre tract north of Ireland Road East of Ironwood Road and South of Inwood Road. The undersigned hereby agrees that as and when it obtains title to the portions of the subject property adjacent to Ireland Road and Inwood Road it will dedicate for the benefit of the City of South Bend additional land as required to increase the right -of -way widths along the site's frontage as follows: 1. The proposed north right -of -way line for Ireland Road shall be forty (40) feet north of and parallel to the center line of Ireland Road. 2. The proposed south right -of -way line for Inwood Road shall be forty (40) feet south of and parallel to the centerline of Inwood Road. s/ Edward Ravitz EDWARD ROSE OF INDIANA CLOSING OF WASHINGTON STREET APPROVED FOR MEMORIAL PROGRAM The St. Joseph County Memorial Day Society requested permission to block Washington Street, from Main to Lafayette, on Monday, May 29 from 1:45 p.m. to 2:30 p.m. for a ceremony at the Court House monument. The Bureau of Traffic and Lighting reviewed the request and recommended approval, noting that entry to the American National Bank'Parking Garage will be controlled by the police officer on duty. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the street closing was approved. [1 125 REGULAR 14EETING ADOPTION OF RESOLUTION NO. 8, 1978 MAY 22, 1978 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 8, 1978 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of SouthBend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address 228 Embell Court 1113 W. Grace Street; 1224 W. Colfax Avenue 124 Spruce Street 314 E. Ohio Street 1813 S. Carlisle 2507 Orange Street Deed Number 1105 878 1003 1004 & 1005 1024 569 1109 2. That this resolution shall immediately upon its' adoption be submitted to the Common Council of the City of South Bend, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. 3. That the Common Council be asked to approve the use of the City Appraiser to secure appraisals of the above - listed lots. Adopted this 22nd day of May, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk 126 REGULAR MEETING MAY 22, 1978 BOND APPROVED - MULTI- TRADES CONSTRUCTION COMPANY Ray.S. Andrysiak, Bureau of Engineering, submitted to the Board a Contractor's Bond filed by Multi- Trades Construction Company. Mr. Andrysiak noted that the bond was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. BOND RELEASED - ABC PLUMBING COMPANY Ray S. Andrysiak, Bureau of Engineering, advised the Board that the Surety Company which wrote the Excavation Bond for A.B.C. Plumbing & Heating Company has now requested release of the bond. The last permit issued under the bond was 12/13/76 and Mr. Andrysiak recommended release of the bond. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was released, effective May 22, 1978. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following traffic control devices: A. Install Stop Sign on Sheridan at Progress. Remove Stop Sign on Progress at Sheridan. B. Install Stop Sign on Commerce at Progress. Remove Stop Sign on Progress (SE Corner) at Commerce C. Install Stop Sign on Caroline at Southbrook D. Install No Parking 9 AM -6 PM, 300 S. Kentucky (parking area) surrounding driveway to 3121 W. Western. E. Install 25 MPH on Lombardy 1),Meadow.Lane to Sample 2), Huron to Western, F. Install No Parking - 30' north and south of lst alley south of Indiana Avenue on the east side of Catalpa. G. Remove Yield Sign on Clearview at Scenic. Uponrmotion made, -by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendations were approved. REMOVAL OF TRAFFIC CONTROL SIGNS APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that, in conjunction with Vacation Resolution No.3454 the following traffic control signs be removed: Prast and Kentucky - Yield - Northwest corner Prast and Iowa - Yield - Northwest corner Prast and Falcon - Yield - Northwest corner Prast and Kenmore - Yield - Northwest corner Ardmore Trail and Kenmore - Yield - Southeast corner Adrmore Trail and Iowa - Yield - Southeast corner Ardmore Trail and Kentucky - Yield - Southeast corner It was also recommended that the signs be removed only when the developer of the shopping center causes the roadway to be removed or blocked. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. 12( REGULAR MEETING MAY 22, 1978 SPEED LIMIT SIGNS AMENDED - PIERRE NAVARRE PARK AREA Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that 25 MPH When Children Present speed limit signs were approved by the Board on Lombardy, Ford and Scenic at the request of the Far West Neighborhood Association. The Association has expressed concern over the wording "when children present" because of heavy park traffic. Mr. Wadzinski recommended that the approval be amended to eliminate the words "When School Children Present" on the speed limit signs on Lombardy, from Sample to Huron, on Ford, from Lombardy to Bloomfield, and on Scenic, from Lombardy to Ford, noting that this is a ninety -day experimental installation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. WEST SIDE VETERANS' MEMORIAL DAY PARADE APPROVED The Bureau of Traffic and Lighting advised the Board that the request of the West Side Veterans' Memorial Day Committee to hold a parade on Monday, May 29, 1978 at 9:30 a.m., beginning at Olive and Ford Street had been reviewed with the Police Department and approval is recommended. The parade route will proceed on Ford from Olive to Lombardy and on Lombardy to Huron Street. Upon motion made by Mr. McMahon, seconded.by Mr. Mullen and carried, the parade was approved, subject to the filing of a Certificate of Insurance. STREET SERVICES APPROVED The Bureau of Traffic and Lighting reported to the Board that the request of Missionary Dora Lottie to hold religious Street Services on the sidewalk at Western Avenue and Walnut Street, during the month of June, on Tuesdays, Wednesdays and Thursdays from 3:00 p.m. to 6:00 p.m., had been reviewed with the Police Department and approval is recommended, with the stipulation that there be no obstruction to pedestrian or vehicular traffic resulting from the services. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation as stated was approved. APPROVAL OF CLAIMS Michael L. Vance, Chief Deputy City Controller, submitted to the Board Claim Docket Numbers 9004 through 9617 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 9004 through-9-6,17.-and-directed that checks for payment be issued. RIVER BEND PLAZA APPLICATIONS APPROVED rlikki Dobski, River Bend Plaza Director, submitted to the Board the following applications, along with her favorable recommendation. A. Application of Greg Rosander to operate a Fruit Stand on the Plaza, May through September. The Certificate of Insurance was attached to the application and Mr. Rosander indicated trash removal has been arranged and he will purchase the necessary vendor's permit. The Board discussed the location and appearance of the stand. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved, for a location near the Foto Hut where there is an electrical hook -up, subject to securing.the necessary Health Department permit and providing the Board with a photograph of the proposed stand or reaching a satisfactory arrangement with Mr. McMahon regarding the stand. 128 REGULAR MEETING B. Application to on River Bend consideration. Mr. Mullen and to approval of and the Police Certificate of Conduct Foot Plaza at 9:30 Upon motion carried, the the route by Department a Insurance. MAY 22, 1978 Race on July 4, 1978, beginning a.m. The Route was submitted for made by Mr. McMahon, seconded by application was approved, subject the Bureau of Traffic and Lighting ad to the filing of the required STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period May 8 through 16 was submitted. The report indicated thirty -seven outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. SPECIAL MEETING ANNOUNCED Mr. Brunner announced that.a Special Meeting of the Board would be held on Wednesday, May 24, 1978 at 11:00 a.m. to consider amendments to the exhibits for the Parking Garage Bond Refinancing. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. ATTEST: kL W,, Patricia DeClercq, Clerk