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HomeMy WebLinkAbout05/15/1978 Board of Public Works MinutesREGULAR 14EETING A regular meeting of the Board of 9:30 a.m. on Monday, May 15, 1978 with Mr. McMahon and Mr. Brunner Terry A. Crone was also present. MINUTES.OF MAY 8 MEETING APPROVED MAY 15, 1978 Public Works was convened at by President Patrick M. McMahon, present. Deputy City Attorney Mr. McMahon reported that the minutes of the May 8, 1978 meeting had been reviewed and he made a motion to approve the minutes as submitted. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - POLICE DEPARTMENT RADIO EQUIPMENT This was the date set for receiving bids for Police Department Radio Equipment. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: R.C.A. Bid was signed by Harry Lasswell, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - Unit price for radios in Standard Desk Chargers - $36.00 Standard Battery Charger - Unit Transceiver - $1,653.60 Control Console - $192.00 Meade Electric Co. quantities of 20 to 120 - $966.00 Price- $666.00 Bid was signed by Robert Magnetti,* non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 120 portable radios - Unit Price - $1,190.00 Back Cover with Swivel and Belt Loop - Unit Price - $24.50 Standard Desk Charger - Unit Price $46.00 Rack Charger - Unit Price - $750.00 Battery Recycle Unit - No Bid Base Station - $1,900.00 Motorola, Inc. Bid was signed by Richard Riviere, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 120 portable radios - Unit Price- $865.58 back covers - Unit Price - $28.90 Charger - Unit Price - $48,60 Rack Charger - Unit Price - $319.20 Battery Recycle Unit - $1,393.00 MICOR COMPA - STATION -- $1,922.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Police Department and Bureau of Communications for review and recommendation. PUBLIC HEARING - REVENUE SHARING APPROPRIATION REQUEST This was the date set for holding a public hearing on a revenue sharing appropriation request for $175,000.00 for the Parking Garage Refinancing. The Clerk tendered proofs of publication of Notice in the South Bend*Tribune and the Tri- County News which were found to be sufficient. In'�accordance with the guidelines established for such revenue. sharing requests, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be published for the members: Foster Grandparents, Hansel Neighborhood Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There were no citizens present to speak on the matter and no written comments were with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the public hearing was closed and the information will be transmitted to the Common Council along with the minutes of this public hearing. LJ A REGULAR MEETING AGENDA ITEM ADDED MAY 15, 1978 Mr. McMahon noted that the Board received a parade request from the West Side Veteran's Memorial Committee after the meeting agenda was posted. He made a motion that the Board add the item to today's agenda. Mr. Brunner seconded the motion and it carried. APPROVAL OF SUB -GRANT AGREEMENT WITH SCHOOL CORPORATION Thomas Becker, Deputy Director of the Bureau of Employment and Training, submitted to the Board a subgrant agreement between the City and the Community School Corporation. The agreement is in the amount of $35,994 for the period April 5, 1978 through August 31, 1978 and is to provide reading and math assistance for fourteen to sixteen - year -old summer program participants. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the subgrant was approved. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3458 The Division of Engineering reported to the Board that the petition of Thomas and Kathleen Hermann to vacate the east -west alley running 115.5 feet from Eddy Street to Parry Street had been reviewed and they have no objection to the vacation, subject to existing utility easements. The Board also received a report from the Area Plan Commission Staff advising that they have reviewed the petition and recommend it favorably to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the reports were filed and the Board adopted the following resolution: VACATION RESOLUTION NO. 3458 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the east -west alley running 115.5 feet east and west and 14 feet north and south from Eddy Street to Parry Street, more particularly described as the alley between Lot 13, Parry;s 2nd Addition (501 S. Eddy) and Lot 12, Parry's 2nd Addition (435 S. Eddy) Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities. The following property may be injuriously or beneficially affected by such vacation: Lot 12, Parry's lst Addition and Lot 13, Parry's 2nd Addition Notice of this Resolution shall be published on the 19th and 26th day of May, 1978 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on 9:30 o'clock, A.M., will hear persons interested in or affe Adopted this 15th day of May, ATTEST: s/ Patricia DeClercq, Clerk the 5th day of June, 1978 at and receive remonstrances from all :�ted by these proceedings. 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. 1.16 REGULAR MEETING MAY 15,1978 BID ACCEPTED AND CONTRACT SIGNED - NORTH IRONWOOD DRIVE IMPROVEMENTS A tabulation of bids received on the North Ironwood Drive Improvements was submitted to the Board from the Bureau of Public Construction, along with a recommendation that the low bid of the Arco Engineering Construction Company of $598,002.85 be accepted. The contract and performance bond were submitted along with the tabulation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the low bid of the Arco Engineering Construction Company for the North Ironwood Drive Improvements was accented and the contract was signed. The performance bond was accepted by the Board. BID ACCEPTED - MUSEUM LIGHTING, CENTURY CENTER Richard Welch, Director, Discovery Hall Museum, advised the Board that he had reviewed the bids received for museum lighting for Discovery Hall Museum and he recommended acceptance of the low bid of Colip Electric Company in the amount of $21,404.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved and the bid of Colip Electric Company was accepted. BID ADVERTISING APPROVED - TWO STREET SWEEPERS John Stancati, Director of Utilities, submitted to the Board detailed specifications for two vacuum street and highway sweepers and requested permission to advertise for bids. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise for bids with sealed bids to be received on May 30, 1978, at 9:30 a.m. FILING OF PROPOSED EASEMENT AND RIGHT -OF -WAY AGREEMENT A proposed form of easement and right -of -way for property at the location of Fairington Apartments, Miami and Jackson Roads, was submitted to the Board. Mr. McMahon reported that the agreement has been prepared by Gene'B. Glick Company, Inc., Developer. They have an option to purchase the property for the development, with closing to occur in approximately two weeks. The Company agrees, in the cover letter submitted with the easement form, that upon final project approval by the Board.and the issuance of building permits, the easement and right -of -way will be executed and submitted to the Board for acceptance. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the documents, pending closing of the property purchase and execution of the easement agreement. REQUEST FOR STREET SERVICES Missionary Dora Lottie requested permission to conduct religious street services at the corner of Washington and Walnut Streets, during the month of June, on Tuesday, Wednesday and Thursday from 3:00 to 6:00 p.m. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. BID ACCEPTED - TRUCKS FOR BUREAU OF TRAFFIC AND LIGHTING Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the bids received for three 3/4 ton trucks and he recommended that the low bid of Harold Medow, Inc. of $15,914.61 be accepted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was accepted and the bid of Harold Medow, Inc. was accepted. 1 11( REGULAR MEETING AGREEMENT ON FENCE ENCROACHMENT AT 807 N. OLIVE MAY 15, 1978 Terry A. Crone, Deputy City Attorney, reported to the Board on the progress of negotiations between City Controller Peter H. Mullen and Attorney Jack C. Dunfee regarding a fence encroaching on the public right -of -way at 807 N. Olive Street. Mr. Crone said Mr. Dunfee, on behalf of the property owner Benedict Leyba, has agreed to the following conditions with regard to the encroachment: 1. The fence will be relocated to a point three to four feet from the structure located on the property, parallel to the sidewalk. 2. Mr. Leyba makes no claim whatsoever to ownership of the public right -of -way involved. 3. If the Board of Public Works determines that the right - of -way is needed for any reason, Mr. Leyba agrees to remove the fence immediately upon written notice. Mr. Brunner made a motion that the compromise arrangement agreed to by Mr. Dunfee and Mr. Pullen, as outlined above, be accepted by the Board. Mr. McMahon seconded the motion and it carried. MAURICE MATTHYS LITTLE LEAGUE PARADE APPROVED The Bureau of Traffic and Lighting and the Police Department reviewed the request of the Maurice.Matthys Little League to hold a parade on May 20. The parade is to begin at 9:00 a.m. on the route submitted and a police escort will be provided. Upon motion made by lair. McMahon, seconded by Mr. Brunner and carried, the parade was approved. PARKING SPACE FOR U. S. MARSHALL AT FEDERAL BUILDING APPROVED The Board received a request from the United States Marshall to provide one additional parking space on Main Street at the Federal Building location in order to provide for the transfer of individuals in the marshall's custody from a vehicle to the Federal Building with the least jeopardy of public security. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request which would involve the removal of one parking meter on the east side of the street, immediately north of the mid -block alley. He recommended approval of the request. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request for the parking space was approved. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended installation of No Parking from 8 am to 4 pm, except Saturday, Sunday and holidays, from the north property line of 2105 S. Lafayette to a point 75' south of the residence of Steve Rozow, to facilitate semi maneuvering to a loading dock at 2110 S. Lafayette. The company at 2110 S. Lafayette Till provide full parking privileges to Mr. Rozow. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. REQUESTS TO PURCHASE CITY -OWNED LOTS FILED The Board received the following inquiries regarding possible purchase of city -owned property: A. 613 S. Rush Street - Inquiry from Mrs. Evelyn Baker B. 2507 Orange Street - Inquify from Richard L. Mintz, Attorney Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the requests were ordered filed and referred to the Department of Engineering, Parks and Redevelopment for review and a determination as to whether the lots should be retained for any purpose. I 118 REGULAR MEETING MAY 15, 1978 RIVER BEND PLAZA REQUESTS APPROVED Mikki Dobski, Director of River Bend Plaza, submitted to the Board the following requests, along with her favorable recommendation: A. The Salvation Army requested permission to park their Mobile Unit on the Plaza on Monday, Tuesday and Wednesday of this week to dispense free coffee and doughnuts in observance of Salvation. Army Week. F. Jay Nimtz, Member of the Salvation Army Board, was also present. Mr. McMahon asked Mr. Nimtz if there would be any objection to parking the unit at the inter- section of Washington Street and the Plaza. Mr. Nimtz said the organization had no location in mind and would accept any spot selected by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the locating of the Salvation Army Mobile Unit on the Plaza at Washington Street on Monday, Tuesday and Wednesday. B. Adams High School Jazz Ensemble on the Plaza on Tuesday, May 16 at 12:00 noon. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers -_- 8561 through 9003 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers = -- 8561 through 9003 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period May 4 to 9 was submitted to the Board. The report indicated six outages. Upon motion made by Mr. McMahon,_ seconded by Mr. Brunner and carried, the report was ordered filed. POPPY SALE APPROVED Pulaski Unit #357 submitted a request to the Board to hold their sale of veteran -made poppies on the public sidewalks on Friday, May 19 and Saturday, May 20. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. PARADE REQUEST FILED - WEST SIDE VETERAN'S MEMORIAL COMMITTEE The West Side Veteran's Memorial Committee requested permission to hold their Annual Memorial Day Parade on Monday, May 29, 1978 beginning at 9:30 a.m. at Olive and Ford Streets. The proposed route was submitted and the certificate of insurance has been ordered. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the parade was approved, subject to approval of the route by the Bureau of Traffic and Lighting and the Police Department. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:15 a.m. ATTEST: Patricia DeClercq, Cler