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HomeMy WebLinkAbout05/01/1978 Board of Public Works MinutesREGULAR MEETING 14AY`1, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, May 1, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. MINUTES OF APRIL 24 MEETING APPROVED Mr. Brunner reported that the minutes of the April 24, 1978 meeting had been reviewed and he recommended approval. Upon motion made by Mr. Brunner, seconded by Mr. McMahon and carried, the minutes were approved as submitted. OPENING OF BIDS — LEASED AUTOMOBILE FOR BUREAU OF EMPLOYMENT AND TRAINING This was the date set for receiving bids for -the lease of one mid -size station wagon for the Bureau of Employment and Training. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Medow Leasing, Inc. Bid was signed by Stanley A. South Bend, Indiana Pollyea, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - One 1978 Dodge As Station Wagon $_157.43 per month, 10,000 annual mileage allowance, with 5� per mile excess mileage charge. This was the only bid received. Unon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Employment and Training for review and recommendation. OPENING OF BIDS - MUSEUM CARPETING'FOR CENTURY CENTER This was the date'set for receiving bids for Museum Carpeting for Century Center. The Clerk tendered proofs of publication of notice in the.South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Interior Finishes, Inc. Osceola, Indiana Bid - $18,795.00 Ries Furniture Company South Bend, Indiana Bid was signed by Alfred R. Vicsik, non- collusion affidavit-was in order and a 5% bid bond was submitted. Deputy City Attorney Terry A. Crone advised the Board that the bid form was not signed and this is a fatal defect. He recommended the bid be rejected. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid of Ries Furniture Company was rejected as being defective because the'bid was unsigned, and the bid of Interior Finishes, Inc. was referred to Richard Welch, Director of Discovery Hall Museum, for review and recommendation. OPENING OF BIDS — MUSEUM LIGHTING FOR CENTURY CENTER This was the date set for receiving bids for museum lighting for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: 99 REGULAR MEETING MAY 1, 1978 Colip Electric Company Bid was signed by Charles D. Colip_, South Bend, Indiana non- collusion affidavit was in order and a 5% bid bond was submitted. Bid - $21,404.00 Koontz - Wagner Electric South Bend, Indiana Bid - $22,307.20 Upon motion made by Mr carried, the bids were Discovery Hall Museum, Co. Bid was signed by R. L. Pfeil, non - collusion affidavit was in order and a 5% bid bond was submitted. McMahon, seconded by Mr. Brunner and referred to Richard Welch, Director of for review and recommendation. OPENING OF BIDS - SPECTRUM ANALYZER, BUREAU OF COM1MUNICATIONS This was the date set for receiving bids for a Spectrum Analyzer for the Bureau of Communications. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. There were no bads received. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board directed that the Clerk contact Glenn Zubler, Director of Communications, and authorized re- advertising for bids. PUBLIC HEARING ON REVENUE SHARING APPROPRIATION This was the date set for holding a public hearing on a revenue sharing appropriation request as follows: Street Department Vehicles = $136,500.00 The Clerk tendered proof of publication of notice in the South Bend Tribune which was found to be sufficient. In accordance with the guidelines established for such revenue sharing fund requests, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted for the members: Foster Grandparents, Hansel Neighborhood Service Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There were no citizens present who wished to speak on the fund request and no written comments were filed with the Board. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the information was filed and will be transmitted to the Common Council along with the minutes of this public hearing. REQUEST TO ADVERTISE FOR BIDS AND TO SCHEDULE REVENUE SHARING PUB- LIC HEARING FOR POLICE RADIO EQUIPMENT APPROVED The Board received a request from Chief Michael Borkowski to advertise for bids for police radio equipment to be funded through general revenue sharing. Detailed specifications were attached and Chief Borkowski recommended that the Board include in the specifications the right to hold the bids for one hundred and twenty days before making an award. Mr. Mullen also requested that the Board authorize the scheduling of a public hearing on the revenue sharing request when the bid amount has been determined. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board authorized advertising-for bids for the radio equipment, with sealed bids to be received on May 15, 197.8 and authorized the scheduling of a public hearing on a revenue sharing appropriation request when the total amount of the purchase has been determined. 100 REGULAR MEETING MAY 1, 1978 BIDS AWARDED AND CONTRACTS SIGNED - CONSTRUCTION OF NEW FIRE STATION NO. SIX The Board received reports from Fire Chief Oscar Van Wiele and from Joseph Mathews, of Mathews - Purucker- Anella, Architects, regarding the review of the bids received for the construction of the New Fire Station No. 6. Chief Van Wiele recommended that the Board accept the low bidders, as follows: General Construction - The Hickey Company - $189,680.00 Mechanical - United Plumbing & Heating - $62,941.00, plus Alternate No. 2, Fuel Oil Tank, $268.00, Total - $63,249.00 Electrical - Colip Electric Company - $25,950.00 Mr. McMahon noted that the total cost of the project of $287,897 is within the appropriation for the construction. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation to award the bids as listed above was approved. Contract documents were then submitted to the Board, along with the required Maintenance Bond. The Insurance Certificate is being prepared and will be filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contracts for Fire Station #E6 were approved and the bond filed. APPROVAL OF CONTRACT WITH CONSULTANT FOR POLICE MERIT PLAN A Contract with Wyvern Associates of Mill Valley, California to provide consultant services for the Police Merit Plan was submitted to the Board. The contract has been approved as to legality and form by the City Attorney and has been signed by officers of Wyvern Associates. Funding for the contract has been approved by the Common Council and sent to the State Board of Tax Commissioners for approval. John Cimino, Coordinator, was present and advised the Board that the City has applied for a federal grant to.fund the contract and a contract for that grant application will be submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract with Wyvern Associates, which provides for a fee not to exceed $25.00 per person to be evaluated, with no more than two hundred and sixty (260) persons to be evaluated, was approved, subject to approval of the funding. CHANGE ORDERS APPROVED - AIRPORT INDUSTRIAL PARK, PHASE III AND IV John Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the following change orders in the Airport Industrial Park Contracts: A. Change Order No. 1 in Airport Industrial Park, Phase III. The contractor is Arco Engineering Construction Corporation. The Change Order increases the contract by $4,486.79, making the total contract amount $27,950.67, and is to cover additional dirt work and surface material. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. B. Change Order No. 1 in Airport.Industrial Park, Phase IV. The contractor is Arco Engineering Construction Corporation. The Change Order increases the contract by $3,830.09, making the total contract amount $202,559.19 and is to cover additional curb and gutter work. Upon motion made by Mr. McMahon, seconded by Mr..Mullen and carried, the Change Order was approved. 1 ®l REGULAR MEETING MAY 1, 1978 LETTER OF CREDIT COVERING STREET IMPROVEMENTS IN KENSINGTOM FARMS SECTION IV. FILED An irrevocable Letter of Credit from Whitcomb & Keller Mortgage Company, Inc., in the amount of $23,000 was submitted to the Board. The letter binds the Americana Realty Corporation to make street improvements in Kensington Farms, Section Four, Part 2B, Hampshire Drive, Centre Township. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Letter of Credit was filed. TENT SALE APPROVED James Outman and Larry Sherwood of the Gates Chevrolet Company submitted a request to the Board to hold a Tent Sale at 403 W. Western Avenue from May 3 through 8. Hours of the sale will be 8:00 a.m. to 9:00 p.m. The tent is fireproof. The Bureau of Traffic and Lighting has reviewed the request and recommends approval with the stipulation that no signs or lights be placed on the public right -of -way and that any Tights or signs on 'private property be directed away from motorists. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the tent sale subject to all requirements of the Fire Inspection Bureau and the Bureau of Traffic and Lighting and to the securing of a permit from the Bureau of Buildings. REQUESTS TO PURCHASE CITY -OWNED PROPERTY FILED The Board received a request from Christopher Pejza for information regarding the purchase of a city -owned lot at 1813 S. Carlisle Street and from the New Hope Baptist Church for information regarding a city -owned lot at 314 E. Ohio.Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the requests were filed and referred to the Department of Engineering, Parks and Redevelopment for review and a determination as to whether or not the lots should be retained for any purposes. ST TO HOLD CARNIVAL 'TAKEN UNDER ADVISEMENT The Board received a request from the Fraternal Order of Police, Mishawaka Lodge No.91, to hold a carnival on the Ayr -Way Parking Lot, 3500 E. McKinley Avenue, from May 25 through June 4. The group advised the Board that approval has been given by Ayr -Way, a Certificate of Insurance will be filed with the City and arrangements for security and trash removal have been made. The Board discussed the request and the proximity of the location to residential areas. It was noted that there has been a lot of noise in the bast when the carnival has been located at the Town and Country Shopping Center and that area is not as close to residential areas as the Ayr -Way parking lot. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was taken under advisement for one week and referred to Fourth District Councilman Roger Parent for his review and comments. REPORT FROM AREA PLAN COMMISSION RE: PETITION TO VACATE ALLEY ADOPTION OF VACATION RESOLUTION NO. 3456 The Board received a report from the Area Plan Commission staff that the petition of Gurley -Leep Buick to vacate the east -west alley between Wayne and Jefferson had been reviewed and is being recommended favorably to the Board. Mr. McMahon noted that this petition had received an unfavorable recommendation from the Fire Department previously, but.the Fire Department has reviewed the matter and, based on a letter from Gurley -Leep stating that the buildings adjacent to the alley will be used only for storage and new car show room space, the Fire Department now has no objection to the proposed vacation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Area Plan Recommendation and Fire Department recommendations were filed and the following resolution was adopted. 102 REGULAR MEETING MAY 1, 1978 VACATION RESOLUTION NO. 3456, 1978 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND -, INDIANA,.That it is desirable to vacate the following: the east -west alley between Wayne and Jefferson, running west from Lafayette to the lst north -south .alley In the event the buildings adjacent to the alley described above are, in the future, used for purposes considered hazardous by the South Bend Fire Department, this Vacation Resolution shall be rescinded and the vacated property described therein.shall become public right -of -way. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Nos. 399 and 400, Original Plat of South Bend. Notice of this Resolution shall be published on the 5th and 12th day of May, 1978 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 22nd day of May, 1978 at 9:30 o'clock, a.m., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this lst day of May, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk ADOPTION OF RESOLUTION NO. 7, 1978 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTION NO. 7, 1978 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City that are not necessary to the public use and are not set aside by state or city law for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and E L J 103 REGULAR MEETING MAY 1, 1978 WHEREAS, The Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address Deed Number 216 E. Milton Street 1038 Blaine Avenue 655 N. Lawndale 941 999 612 2. That this resolution shall immediately upon its' adoption be submitted to the Common Council of the City of South Bend, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. Adopted this lst day of May, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner,-Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk RIVER BEND PLAZA REQUESTS Mikki Dobski, Director of River Bend Plaza, submitted to the Board a recommendation to permit a display by the Mayor's Traffic and Safety Commission on the Plaza from May l through 8 on the Supergraphic Block. Upon motion made b_y Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. St. Diary's College requested permission to give a Mime Performance for Head Start Pupils on the Robertson's Stage on Tuesday, May 9 at 10:00 a.m. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. REPORT FROM STREET DEPARTMENT ON CHUCKHOLE PATCHING FILED The Board had requested a report from the Street Department regarding statistics on the recent chuckhole patching operation. A -report from Mr. Gawrysiak indicates that a total of $16,053.09 was spent for materials. Mr. McMahon noted that this represents about 1,100 tons of patching material. In addition, 2400 man hours were spent on the operation. Mr. Mullen expressed appreciation for the fine job done on patching chuckholes on city streets, considering the extreme winter weather. In response to a question, Mr. McMahon noted that the State Highway Department has responded to the City's request to patch state routes within the City and he said he has been informed that the State Highway Department is going to address most of the state routes this summer with major patching and spot overlays on Routes 23, 20 and 33 as they go through the City. Mr. McMahon made a motion that the report be filed and that a letter of commendation be prepared and mailed to Mr. Gawrysiak and the Foremen. 104 REGULAR MEETING TRAFFIC CONTROL DEVICES APPROVED MAY 1, 1978 Mr. McMahon noted that there was a meeting of the Far West Side Neighborhood Association with Captain Sweitzer and Ralph Wadzinski and a number of requests for traffic control were made. Councilman Richard Dombrowski was present on behalf of the Far West Side Neighborhood Association and he advised the Board that the residents are requesting lowered speed limits, no parking signs and other traffic controls in the Belleville. Gardens area in an effort to cut down on speeding motorcycles and cars in the neighborhood.. Mr. Dombrowski noted that Belleville Park is,being improved and activities expanded and this will increase the traffic in the area. He urged the Board to take steps to approve the requests of the residents for speed limits and controls. Mr. McMahon noted that, as a result of the meeting, Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting had prepared a number of recommendations. They were submitted to the Board as follows: A. Revise Yield Sign to Stop Sign on Lombardy at Meadow Lane. B. Install Stop Sign on Summit at Lombardy. C. Remove Yield Sign on Parkway (NE Corner) at Lombardy.. D. Install Speed Limit 25 MPH on Meadow Lane, from Birchwood to Parkway. E. Install No Parking Anytime on both sides of Meadow Lane, 75 feet east and west of its intersection at Lombardy. F. Install Speed Limit 25 MPH on Parkway, Sample to Dogwood. G. Install School Speed Limit 25 MPH When Children Present on Lombardy, from Sample to Huron. H. Install School Speed Limit 25 MPH When Children Present on Scenic, from Lombardy to Ford. I. Install School Speed Limit 25 MPH When Children Present on Ford, from Lombardy to Bloomfield. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installations and removal were approved. Mr. Brunner asked if the Traffic Department would be enforcing the new regulations. Mr. McMahon said that Captain Sweitzer was present at the meeting and would send a radar unit into the area when the new signage has been installed. Mr. Brunner requested that Captain Sweitzer be advised that the Board is requesting continuing enforcement of the traffic controls approved.at the request of.the Far West Side Neighborhood Association. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 7604 through 8108 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 7604 through 8108 and directed that checks for payment be issued. J 1 105 REGULAR MEETING BOND APPROVED MAY 1, 1978 Ray S. Andrysiak, Consultant, Bureau of Engineering, reported to the Board that the Excavation Bond of Del Emmans, d /b /a Del's Plumbing & Heating,'was in proper form and properly executed and could be.approved. Vpon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period April 17 through 24 was submitted to the Board. The report indicated fifty -two outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:20 a.m. ATTEST: ,-/ � 'e, g, Patricia DeClercq, Clerk