Loading...
HomeMy WebLinkAbout04/10/1978 Board of Public Works Minutes74 REGULAR MEETING APRIL 10, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 10, 1978 by President Patrick M. McMahon,. with Mr. McMahon and Mr.. Brunner present.. Deputy City Attorney Terry A. Crone was also present. AGENDA ITEM. ADDED Mr. McMahon made a motion to add to the agenda a request to advertise for bids for items for Discovery Hall Museum. ]`fir. Brunner seconded,the motion and it carried. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes*of the April.3rd meeting had been reviewed and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - STREET DEPARTMENT VEHICLES This was the date set for receiving.bids for a number of vehicles for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News,.whic,h were found to be sufficient. The following bids were opened and publicly read: Deeds Equipment Company Bid was signed by John Brennan, P. O. Box 26114 non- collusion affidavit was in order Lawrence, Indiana and a loo bid bond was submitted. Bid - One Huber Roller, Model T -58 -H - $20,987.20 Michiana Mack Bid was signed by Ronald Delcamp, 2802 Home Street non- collusion affidavit was in order Mishawaka, Indiana and a loo bid bond was submitted. Bid - 1 1978 Mack Truck - Net $43,864.00 Model DM487S Reid- Holcomb Company, Inc. Bid was signed by Robert T. Conant, 3333 W. Coliseum Blvd. non - collusion affidavit was in order Fort Wayne, Indiana and a 10% bid bond was submitted_. Bid - One Ingram Tandem Rcller - Net $21,536.00 Ries Equipment Company Bid was signed by Norman Dahlmann, 2804 N. Catherwood non - collusion affidavit was in order Indianapolis, Indiana and a 10% bid bond was submitted. Bid - One Elgin Street Sweeper - $34,360.00 Trades 23,060.00 Hite Equipment & Repair Co. Bid was signed by Jerry Greenlee, 1521 W. Jefferson non- collusion affidavit was in Plymouth, Indiana order and a 10% bid bond was submitted. Bid - One 1978 Case 580C Tractor, $30,420.00 Loader and Backhoe Trade 10,430.00 $19,990.00 0 1 FR REGULAR MEETING APRIL 10, 1978 Tractorland Sales, Inc. Bid was signed by Arnold Rosenberg, 7235 lst Street non - collusion affidavit was in Eau Claire, Michigan order and a certified check was submitted with the bid. Bid - 1 Case 580C Tractor, Loader, Backhoe $32,369.00 Trade 10,583.00 Net 21,786.00 A. H. Choitz & Co., Inc. Bid was signed by A. H. Choitz, 25166 W. State Road 2 non - collusion affidavit was in South Bend, Indiana order and a 10% bid bond was submitted. Bid - 1 John Deere Model JD310A Wheel Loader, $29,875.00 Backhoe Trade 12,695.00 Net 17,180.00 1 Ingersoll -Rand Model DA -30 Compactor Galbreath, Inc. Winamac, Indiana 46996 Net $15,275.00 Bid was signed by Arthur Fox, non - collusion affidavit was in order and a certified check was submitted. Bid - Truck with Spreader - Net - $10,025.10 State Equipment Company, Inc. Bid was signed by Anual C. Sharp, Jr. 3818 Prospect Street non - collusion affidavit was in order Indianapolis, Indiana and a 10% bid bond was submitted. Bid - 1 1978 John Deere Loader,Backhoe - $30,203.00 Trade 11,533.00 Net 18,670.00 Stockberger Machinery, Inc. Bid was signed bV Vicki L. Miller, 200 S. Olive Street non- collusion affidavit was in order South Bend, Indiana and a 10% bid bond was submitted. Bid -,l Ferguson Model 5 -8 Tandem, Roller Bid - $19,995.00 Gates Chevrolet Company Bid was signed by A. G. Irwin, 333 Western Avenue non-collusion affidavit was in order South Bend, Indiana and a certified check was submitted. Bid - 5 1978 Chevrolet z Ton Pick -Up Trucks Unit Price - $4741.00 Net, less trade - $20,705.00 3 1978 Chevrolet CC31403 Chassis & Cab Unit Price - $6484.00 Net, less trade - $18,402.00 Calumet Industrial Equipment Co. Bid was signed by Terry Gouwens, 310 W. 162nd Street non - collusion affidavit was in order South Holland, Illinois 60473 and a certified check was submitted. Bid - 1 1978 John Deere Wheel Loader - Backhoe $32,908.00 Trade 13,108.00 Net 19,800.00 International Harvester Co. 4849 W. Western Avenue South Bend, Indiana Bid - 1 1978 International 5 -2654 Trade Net Bid was signed by M. A. Grady, non - collusion affidavit was in order and a 10% bid bond was submitted. $42,983.00 2,000.00 $40,983.00 76 REGULAR MEETING Indiana Equipment Company 414 W. Coliseum Blvd. Fort Wayne, Indiana APRIL 10, 1978 Bid was signed by Herbert J. Stearns, non - collusion affidavit was in order and a 10% bid bond was s ubmitted. Bid - 1 - Galion Model 5 -8 Ton Tandem Roller - $20,471.00 Harold Medow, Inc. Deputy City Attorney Terry Crone reviewed the bid and advised the Board that the non - collusion affidavit was not signed or notarized and this is a fatal defect in the bid so the bid should be rejected. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board rejected the bid of Harold Medow, Inc. as being defective. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Streets for review and recommendation. OPENING OF BIDS - LEAVING OF VEHICLE, BUREAU OF EMPLOYMENT & TRAINING This was the date set for receiving bids for the lease of one vehicle for the Bureau of Employment and Training. The Clerk tendered proofs of publicat -ion of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Gatesway Leasing Company Bid was signed by Vic Kivisels, South Bend, Indiana non - collusion affidavit was in order and a certified check was submitted. Bid - 1 1978 Monza Wagon - $110.00 per month, $1320.00 per year. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Employment and Training for review and recommendation. OPENING OF BIDS - LEASE OF COPIERS This was the date set for receiving bids for the lease of three copiers. The Clerk tendered proofs of publication-of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Remco Office Machines Bid was signed by Stephen E. Klatt, 3620 Mishawaka Avenue non - collusion affidavit was in order South Bend, Indiana and a 10% bid bond was submitted. Bid - Location # 1 - Machine: $280.00 mo. Supplies: $59.48 mo. Location # 2 - Machine: $280.00 mo. Supplies: $59,48 mo. Location # 2 — Machine: $180.00 mo. Supplies: $19.83 mo. Total - Machines & Supplies $878.79 mo. Pitney -Bowes Bid was signed by Lawrence Killmeier, 1539 N. Ironwood non - collusion affidavit was in order South Bend, Indiana and a certified check was submitted. Bid - Three Machines - $846.00 month Supplies 57.88 month $903.88 IBM Bid was signed by Alex Kobek, 215 S. St. Joseph St. non- collusion affidavit was in order South Bend, Indiana and a 10% bid bond was submitted. Bid - Three Machines - $956.00 month Supplies 38.00 month $994.00 month, plus installation charge of $110.00 per machine. 0 REGULAR MEETING St. John Business Machines 1134 Lincolnway East South Bend, Indiana Bid - Program 1 - Program 2 - Program 3 - Monthly Lease Supplies Monthly Total Monthly Lease Supplies Monthly Total Monthly Lease Supplies Monthly Total Xerox Corporation 1657 N. Commerce South Bend, Indiana 7 APRIL 10, 1978 Bid was signed by George Fortin, non - collusion affidavit was in order and a loo bid bond was submitted. $980.00 110.35 $1090.35 - $940.00 110.35 $1050.35 995.00 119.00 $1114_.00 Bid was signed by Charles W. Kober, non- collusion affidavit was in order and a certified check was submitted. Bid Two Locations - Yearly Lease - $13,488.00 Supplies $230.00 One Location - Yearly Lease - $ 2,927.52 Supplies $167.89 Equipment Placement Charge - $285.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Controller's Office for review and recommendation. RECOMMENDATION TO AWARD BIDS - STREET DEPARTMENT MATERIALS The Board received a recommendation from John Baumgartner, Street Commissioner, that bids as submitted for Street and Alley Materials for 1978 from Westville Oil, Rose Fuel & Materials, Inc., Rieth Riley Construction. Company, Walsh & Kelly, Inc., Medusa Aggregates Co., Kuert Concrete, Inc., Emulsified Asphalts, Inc. The Levy Company, Inc. and St. Joseph Materials be accepted. Mr. Baumgartner noted that the suppliers bid multiple types of materials and were not all low, but accepting all bids gives the Department a second source of materials available at a firm price. Mr. McMahon noted that this is the procedure followed by the Board in awarding Street Material bids for the past several years. Upon motion made by : ?Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation to accept the bids for Street Materials was approved. REPORT ON ACQUISITION OF POLICE VEHICLE The Board received a report from Chief Michael Borkowski giving information about a vehicle recently purchased by the Department. The vehicle is a 1978 Chevrolet Malibu and is to be assigned Vehicle No. 715. The vehicle.was purchased from budgeted funds and is to replace one destroyed in an accident. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. BICYCLE AND UNCLAIMED PROPERTY SALE APPROVED Michael C. Borkowski, Chief of Police, requested that the Board approve a sale of Bicycles and Unclaimed Property, to be held on Saturday, April 29 beginning at 10:00 a.m. at the Municipal Services Facility, 701 W. Sample Street. Proceeds from the bicycle sale will go to the Police Pension Fund and from the unclaimed property sale will go to the City General Fund as provided by state statute. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise the sale. • REGULAR MEETING APRIL 10, 1978 APPROVAL OF PETITION FOR ANNEXATION AND ANNEXATION AGREEMENT A Petition for Annexation and Annexation Agreement from Americana Realty, Inc. for property south of Kensington Farms was tabled by the Board for review by the Legal Department. Deputy City Attorney Robert M. Parker was present and advised the Board that this petition has been reviewed with the petitioners. It provides for annexation and a rezoning with the request that they be disannexed in the event that the rezoning is not granted. There is a provision to be added by amendment today providing that if the property is disannexed, the petitioner will deliver a waiver of annexation in recordable form suitable to the Board of Public Works with such waiver to become effective fifteen months after the com- mencement of the construction of any single or non - single family residence upon the property. Mr. Parker noted that Mr. Bancroft, Attorney for the petitioner, and Roger Nusbaum, Vice President of Americana Realty, Inc. were also present. Mr. Bancroft said he had met with the Legal Department regarding the petition and they have reached agreement on the terms of the document having to do with the waiver of annexation. A proposed amendment to the agreement regarding the waiver of annexation was then submitted to the Board. Mr. Brunner asked what would be the result if single or multi - family construction is begun within the fifteen -month period and they are sold to other entities by Americana Realty, Inc. Mr. Parker said the agreement has wording providing that, at the time of disannexation, a waiver in suitable form will be submitted to the Board and that waiver will run with the land so that any conveyance of the land will not change the waiver. The Board asked Mr. Bancroft if that was his understanding and he said that is acceptable and is their intention. Mr. McMahon made a motion that the petition for annexation and annexation agreement be approved, as amended. Mr. Brunner seconded the motion and it carried. PURCHASE AGREEMENT APPROVED - SALE OF 235 N. STUDEBAKER STREET A purchase agreement between Mr. & Mrs. James Pope and the City of South Bend for the sale of a city -owned lot at 235 N. Studebaker Street was submitted to the Board. The agreement was prepared by Deputy City Attorney Terry A. Crone and provides for a reduction in the offering price for the lot to $300 with the stipulation that the purchasers will repair broken curb and sidewalk on the property within one hundred and twenty days from the date of approval of the contract. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the purchase agreement was approved, subject to approval by the Common Council. PETITION TO VACATE A PORTION OF FRANKLIN STREET FILED Gates, Realty, Inc., Van E. Gates and Gates Chevrolet Corporation, by their Attorney, William McInerney, file a petition to vacate Franklin Street from Western Avenue north to Wayne Street. The petitioners own all the real estate abutting on the said street. Franklin Street dead ends.at both Western Avenue and Wayne Street, having been vacated in 1969 upon the petition of Sears Roebuck & Company. The petitioners note that there is a substantial flow of pedestrian and vehicular traffic from one side of Franklin Street to-the other, moving from properties owned by Gates Chevrolet Corpor- ation on both sides of the street, and this constitutes a hazard to pedestrians and vehicles alike. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Department of Engineering for review and a utility check and to the Area Plan Commission for a public hearing and recommendation. REGULAR MEETING APRIL 10, 1978 79 FILING OF PETITION TO VACATE NORTH -SOUTH ALLEY BETWEEN MIAMI AND DALE BY ST. JOSEPH BANK & TRUST COMPANY The St. Joseph Bank & Trust Company files a petition to vacate the north -south alley between Miami and Dale Streets, running south from Donald Street to the first east -west alley. The petitioner requests the vacation to allow for additional and improved parking for the branch bank located there. Upon motion made by Mr. .McMahon, seconded by Mr. Brunner and carried, the petition was .filed and referred to the Department of Engineering for review and a utility check and to the Area Plan Commission for a staff recommendation. FILING OF PETITION TO VACATE EAST -WEST ALLEY FROM EDDY ST. TO PARRY ST. Thomas and Kathleen Herrman, by their Attorneys, Amaral and Brook, file a petition to vacate the east -west alley.running 115.5 feet east and west from Eddy Street to Parry Street. Petitioners own the property abutting the alley and would like to expand the existing business operation of tenants Herrman & Goetz, Inc. The alley is located between. Lot 13 of Samuel Parry's 2nd Addition to the City of South Bend and Lot 12 of Samuel Parry's 1st Addition to the City of South Bend. Upon motion made by Mr'. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Department of Engineering for review and a utility check and to the Area Plan Commission for a staff recommendation. REPORT FILED - ;PETITION OF GURLEY -LEEP TO VACATE ALLEY The petition of Gurley -Leep Buick to vacate the east -west alley between Wayne and Jefferson Streets, running west from Lafayette Street to the lst north -south alley was tabled by the Board, pending notification by the Fire Department that they would like to resolve some matters prior to further action. Captain William Shaffer, South Bend Fire Department,.now advises the Board that, after discussions with Mr. Frank Kasten of Gurley -L•eep and having received assurance in writing that no service work or vehicle repair will take place in the two buildings adjacent to the alley,•there would be no more firefighting hazard in these buildings than in any other occupancy of this type. Therefore, the Fire Department now has no objection to the proposed vacation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and the petition was referred to the Area Plan Commission for a staff recommendation. HOPE CHAPEL CHURCH OF GOD PARADE APPROVED FOR JUNE 10 Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to.the Board that the request of the Hope Chapel Church of God to hold a Bible School Parade on Saturday, June 10 was reviewed. The route.is the same as used in previous years and Mr. Wadzinski noted that Captain James Sweitzer of the Police. Department Traffic Detail concurs that approval can be given. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the parade request was approved. BID ADVERTISING APPROVED - NORTH IRONWOOD DRIVE IMPROVEMENTS Patrick M. McMahon, Director of Public Works, requested permission to advertise for bids for.the North Ironwood Drive improvements, between State Road 23 and Edison Road. The project is to include widening and signal work. Specifications are being prepared by the Department of Engineering and an advertising date will be set. Unon motion made by Mr. McMahon, seconded by:Mr. Brunner and carried, the request was approved. REGULAR MEETING APRIL 10, 1978 BID ADVERTISING APPROVED - CARPETING AND LIGHTING, DISCOVERY HALL Patrick M. McMahon, Director of Public Works, requested that the Board approve advertising for for carpeting and lighting for Discovery Ha -11 Museum. Specifications are being prepared and an advertising date will be set. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. COMMUNITY GARDEN PROJECT APPROVED A proposed form for use in allowing individuals to use city - owned lots for gardens was submitted to the Board. The form was drafted by the Legal Department for use in previous years. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the project was approved. CLAIMS APPROVED Michael L.'Vance, Deputy City Controller, submitted Claim Docket Numbers 5997 through 6450 to the Board and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 5997 through 6450 and directed that checks for payment be issued. TRAFFIC CONTROL DEVICE RECOMMENDATION APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the,Board approve removal of a Two Hour Parking Zone at 219 W. Madison Street. The doctor's office at this location has been moved and the restriction is no longer needed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. APPROVAL OF FORM OF LEASE - PARKING FACILITIES OF SOUTH BEND, INC. Robert M. Parker, Deputy City Attorney, submitted to the Board a proposed form of lease between Parking Facilities of South Bend, Inc. and the City of South Bend. The lease will be submitted to the Common Council at its' meeting tonight for action in ordering a public hearing scheduled on the terms of the lease. The Council should be advised that the Board of Public Works has approved the form of the lease. The Board is the proper body to take action on the lease agreement. Under the terms of the lease, the City will lease and operate the two parking garages from the lessor. Revenues will go toward the payment of the bond issue over a thirty -year period. The lease's advantages are that it is flexible in regard to the parking meters and with lower service costs the City can save $100,000 in payments for the first five years of the lease. The net savings will change our bond rating from Triple B to Double A. It could be possible to realize a savings as high as $592,000 over the term of the lease. The language is couched in terms of average monthly net rental of $240,000. The lease provides that the City will provide insurance and maintenance. Mr. Parker noted that Gordon Medlock was a consultant on the refinancing agreement and Mr. Medlock was present to answer any questions. Mr. Parker then recommended that the Board approve the form of lease agreement. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the form and nature of the lease between Parking Facilities of South Bend, Inc. and the City of South Bend, Indiana. 1 REGULAR MEETING SUBGRANT AGREEMENTS APPROVED APRIL 10, 1978 8 1 Elroy Kelzenberg, Director of Employment and Training, submitted to the Board Subgrant Agreements with the St. Joseph County Building Trades Council and the South Bend Community School Corporation. Mr. Kelzenberg explained that the agreement with the St. Joseph County Building Trades Council is in the amount of $326,433 and provides for pre- apprenticeship training in two segments: Classroom training in the building trades and occupational training and apprenticeship design. This is a joint project between Elkhart and St. Joseph County. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved. The Subgrant Agreement with the South Bend Community School Corporation is in the amount of $35,940 and is in connection with the Building Trades Subgrant. It will provide remedial and basic education classes for the participants. The School Corporation will provide two instructors at Darden School for the training. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved. CONTRACT FOR REHABILITATION OF NORTHEAST NEIGHBORHOOD CENTER APPROVED The contract with Tom Ford Home Improvement Company, in accordance with the bid accepted by the Board, was submitted for approval. Total amount of the contract is $19,335.20. Deputy City Attorney Terry A. Crone advised the Board that the bond submitted meets the bid specifications for the project. A no -lien contract was also submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved, the no -lien contract was approved and will be recorded and the certificate of insurance was filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period March 29 through April 5 was submitted to the Board. The report indicated twenty -eight outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. RECOMMENDATION TO SCRAP VEHICLE APPROVED John E. DeLee, Building Commissioner, advised the Board that Vehicle No. 610 assigned to the Sub - Standard Building Department cannot be repaired and should be scrapped. He requested that it be dropped from the vehicle list and disposed of by the Bureau of Vehicle Maintenance. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to scrap Vehicle No. 610. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 11:02 a.m. ATTEST: Patricia DeClercq, Cleik