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Home My WebLink About03/27/1978 Board of Public Works Minutes'! l' REGULAR MEETING MARCH 27, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, Plarch 27, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. AGENDA ITEM ADDED Mr. McMahon advised the Board that a request from the Bureau of Employment and Training to advertise for bids for one vehicle was - -- received after the posting of the meeting agenda. He made a motion that the item be added to the agenda. Mr. Brunner seconded the motion and it carried. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the March 20, 1978 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - STREET MATERIALS This was the date set for receiving bids for Street Materials for 1978. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Rose Fuel & Materials, Inc. South Bend, Indiana Bid was signed by Paul M. Lehner, Jr., non - collusion affidavit was in order and a certified check was submitted with the bid. Bid - 3,000 Bags Portland Cement - $3.25 per bag Total - $9,759.00 Westville Oil & Mfg. Co. Bid was signed by.Andrew Carson, Westville, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - '175,000 Gallons Road Oil - $0.22 per gallon - $38,500.00 Medusa Aggregates Company Bid was signed by Glenn Remaly, Lafayette, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 5,000 T C. Aggregate 8,000 T C. Aggregate 2,000 T F. Aggregate Emulsion Products, Inc. Mishawaka, Indiana #73 @ $1.85 - $9,250.00 � $9 @ $2.10 - $16,800.00 $14 -1 or #14 -2 @ $1.40 - $2,800.00 Bid was signed by M. I. Selten- right, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 600,000 Gal. Emulsified Asphalt @ .36 - $216,000.00 Rieth Riley Construction,Co. Bid was signed by Richard South Bend, Indiana Ruhlman, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 15,000 T HAC Surface. Limestone @ $11.60 - $174,000.00 15,000 T HAC Surface Slag @ $12.15 - $182,250.00 20,000 T HAC Binder - #8 or #9 @ $9.35 - $187,000.00 2,500 T HAC Binder 4,11 @ $10.60 . - $26,500.00 L� J 59 REGULAR MEETING MARCH 27, 1978 5,000 T HAE Sand Surface Type IV @ $16.40 — $82,000.00 5,000 T HAC Sand Surface Type D @ $12.60 - $63,000.00 5,000 T HAE Slag Surface Spec @ $18.70 - $93,500.00 5,000 T HAC Slag Surface Spec @ $14.60 - $73,000.00 150 T Bit. Material Tack @$140.00 - $21,000.00 1,000 T Bit. Patching Material @ $15.00 - $15,000.00 Kuert Concrete Company Bid was signed by A.S.J. McMann, South Bend, Indiana non - collusion affidavit was in order and a loo bid bond was submitted. Bid - 600 C.Y. Ready Mix Concrete Class A @ $34.00 - $20,400.00 150 C.Y. Ready Mix Concrete Class B @ $30.90 - $ 4,635.00 600 C.Y. Ready _Mix Concrete Class A @ $33.50 - $20,100.00 Emulsified Asphalts Bid was signed by David M. Yates, Chicago, Illinois non - collusion affidavit was in order and a certified check was submitted with the bid. Bid - 600,000 G Emulsified Asphalt @ $0.3496 - $209,760.00 Eckler Lahey Lumber Co. Bid was signed by James H. Lahey, South Bend, Indiana non - collusion affidavit was in order and a certified check was submitted with the bid. Bid - 3,000 Bags Portland Cement @ $3.26 - $ 9,780.00 St. Joseph Materials Co. Bid was signed by Richard D. Marrese, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 5,000 T C. Aggregate #73 @ $1.75 - $ 8,750.00 8,000 T C.Aggregate #E9 @ $2.00 - $16,000.00 2,000 T Fine Aggregate #14-1 or #14 -2 @ $1.35 $ 2,700.00 The Levy Company Bid was signed by Richard D. Marrese, Chesterton, Indiana non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 15,000 T Min. Aggregate #2 @ $4.75 - $71,250.00 5,000 T C. Aggregate #73 @ $4.40 - $22,000.00 2,000 T Crse. Aggregate @ $3.75 - $ 7,500.00 Walsh & Kelly, Inc. Bid was signed by Patrick H. Cahill, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 15,000T Hac Surface Limestone @ $11.90 - $178,500.00 15,000T HAC Surface Slag @ 12.25 - $183,750.00 20,000T HAC Binder - #8 or #E9 @ $9.50 - $190,000.00 2,500T HAC Binder - #11 @ $10.70 - $ 26,750.00 5,000T HAE Sand Surface Tyve IV @ $16.00 - $ 80,000.00 5,000T HAC Sand Surface Type D @ $11.65 - $ 58,250.00 5,000T HAE Slag Surface @ $18.80 - $ 94,000.00 5,000T HAC Slag Surface @ $14.00 - $ 70,000.00 150 T Bit. Material Tack @ $120.00 - $ 18,000.00 Deputy City Attorney Terry A. Crone advised the Board that the bids of the Arco Engineering Construction Company and of Bituminous Materials were defective in that the non - collusion affidavits were not notarized. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried the bids of Arco Engineering Construction Company and Bituminous Materials were rejected as being defective and the bids which were read were referred to the Street Department for review and recommendation. a REGULAR MEETING MARCH 27, 1978 VACATION RESOLUTION NO. 3454 CONFIRMED, ASSESSMENT ROLL ADOPTED This being the date set, hearing was held on Vacation Resolution No. 3454 for the vacation of Illinois, Kenmore, Falcon, Iowa and Kentucky Streets, from Ardmore Trail to Prast Boulevard. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted that this was the public hearing on the Vacation Resolution and that Mr. Blankenbaker, representing the petitioners, was present to answer any questions. The vacation is being requested to permit construction of a shopping center. The Area Plan Com- mission recommended the petition favorably to the Board. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Vacation Resolution was confirmed. Mr. McMahon then advised the Board that an assessment roll for the vacation resolution had been prepared for consideration. The Assessment Roll lists property which may be injuriously or beneficially affected as being Lot Nos. 43 through 175 in Westchester Second Unit and indicates $0.00 net benefits and $0.00 net damages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was adopted and set for public hearing at 9:30 a.m. on Monday, April 24, 1978. VACATION RESOLUTION NO. 3455 CONFIPJ.1ED, ASSESSMENT ROLL ADOPTED This being the date set, hearing was held on Vacation Resolution No. 3455 for the vacation of a portion of the south side of Marion Street from Madison Street east 115.62 feet. The Clerk tendered oroofs of publication of notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Tor. McMahon noted receipt of a letter to the Board from Robert Nall, Real Estate Broker for the petitioners, indicating that he is unable to be present at this hearing. Mr. Nall asked Board approval of the vacation in order to clear the title to the property. No remonstrators were present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Vacation Resolution was confirmed.. Mr. McMahon then advised the Board that an Assessment Roll for the vacation resolution had been prepared for consideration. The Assessment Roll lists property which may be injuriously or beneficially affected as being Lot No. 37 in Henrick & Grant's Northwest Addition and indicates $0.00 net damages and $0.00 net benefits. Upon motion made by Mr. McMahon,_ seconded by Mr. Mullen and carried, the Assessment Roll was adopted and set for public hearing at 9:30 a.m. on Monday, April 24, 1978. LEASE AGREEMENT FOR OLD FIRE STATION 6 APPROVED The lease between the City of South Bend and South Bend Civic Theatre for the property located at 701 Portage Avenue, old Fire Station 6, was submitted to the Board. The lease was prepared by Deputy City Attorney Terry A. Crone and is the standard lease agreement covering the period January 1, 1978 through December 31, 1978, with a lease payment of $1.00. The lease has been executed by the President and Secretary of the South Bend Civic Theatre. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the lease. Payment of the lease for the current year has been received and the required Certificate of Insurance has been submitted. The: lease will now be submitted to the Common Council for approval. 61 REGULAR MEETING MARCH 27, 1978 CRESTWOOD- EDISON SIGNALIZATION PROJECT - CHANGE ORDER APPROVED The final Change Order in the Crestwood - Edison Signalization Project was submitted to the Board with the favorable recommendation of Patrick M. McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Construction. The Change Order increases the contract by $2,580.15 and is to adjust the contract to as -built quantities. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. CRESTWOOD- EDISON SIGNALIZATION PROJECT - COMPLETION AFFIDAVIT APPROVED The Project Completion Affidavit for the Crestwood - Edison Signalization Project was submitted to the Board for approval, with the favorable recommendation of Patrick M. McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Construction. The contractor was Morse Electric Company and the total contract price was $22,891.75. The Maintenance Bond filed with the Affidavit extends until March 19, 1981. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Completion Affidavit was approved and the maintenance bond filed. BID ADVERTISING APPROVED - NEW FIRE STATION NO. SIX Patrick M. McMahon, Director of Public Works, and Oscar J. Van Wiele, Fire Chief, submitted to the Board a request to advertise for bids for the construction of New Fire Station No. Six, with bids to be received on April 24, 1978. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise for bids. LA SALLE;�HIGH SCHOOL BOOSTER CLUB PARADE APPROVED Mr. McMahon indicated that reports have been received from the Police Department and the Bureau of Traffic and Lighting regarding the request of the LaSalle High School Boosters Club to hold a parade of three hundred cars on Friday, March 31, 1978 in connection with the Regional Basketball Tournament. Both reports advise that the proposed route and the volume of vehicles participating will cause some problems. Mr. McMahon said the Board would encourage the Police Department and the Bureau of Traffic and Lighting to make whatever modifications are needed in the control of vehicles and the speed with which the caravan travels so that the parade can be held. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the parade, subject to coordination of the route and arrangements by the Police Department and the Bureau of Traffic and Lighting. STREET LIGHT RECOMMENDATION APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following street light recommendations: Installation: On Kenwood a block east of Bendix, 7000L MV $4.80 On Kenwood a block west of Kaley 7000L MV $4.80 On Kenwood at Kaley 7000L DIV $4.80 On Kenwood 4 block east of Kaley 7000L MV $4.80 On Linden 4 block east of Bendix 7000L MV $4.80 On Linden 4 block west of Kaley 7000L MV $4.80 On Linden 4 block east of Kaley 7000L MV $4.80 Monthly Increase $33.60 Remove: On Kenwood at Kaley 4000L INC $3.32 Net Monthly Increase - $30.28 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the recommendation was approved. 1 REGULAR MEETING MARCH 27, 1978 NORTH -SHORE MICHIGAN SIGNALIZATION - BID TABULATION FILED The .tabulation of bids received for the North Shore - Michigan Signalization project was submitted to the Board. The tabulation indicated that the Morse Electric Company was the low bidder, at $46,934.50. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the tabulation was filed. CONTRACT APPROVED - NORTH SHORE - MICHIGAN SIGNALIZATION The contract with Morse Electric Company for the North Shore - Michigan Signalization Project was submitted to the Board, along with the Performance and Labor and Materials Bonds. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved and the bonds were filed. CHANGE ORDER NO. 1 APPROVED - NORTH SHORE - MICHIGAN SIGNALIZATION Change Order No. 1 for the North Shore - Michigan Signalization Project was submitted to the Board. The Change Order modifies the award by changing the cabinet for the controller and decreases the contract amount by $2,600.00, making the total contract price and basis for award $44,334.50. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted the following recommendations to the Board: A. Install Stop Sign on Queen at Portage, a previously uncontrolled intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. B. Install Bus Zone - Sunday Only, 9 a.m. to Noon - East Side Only, 200 Block North Notre Dame Avenue, north of Colfax, at the request of Rev. Hansen, First Church of the Nazarene. Upon motion made by Mr. McMahon seconded - -by Mr.-.Mullen and carried, the recommendation wa`s approved. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 4759 through 5544 and recommended their approval. Upon - motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 4759 through 5544 and directed that checks for payment be issued. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance on behalf of Tonn & Blank, Inc. was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificate was ordered filed. BOND APPROVED - GEORGE MACRI Raymond S. Andrysiak, Consultant with the Department of Engineering, reviewed the Contractor's Bond of George Macri and advised the Board that he found the bond in order and it could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. 1 r� J 63 REGULAR MEETING MARCH 27, 1978 PETITION FOR ANNEXATION AND ANNEXATION AGREEMENT FILED Jack C. Dunfee, Attorney representing American Realty, Inc., submitted to the Board a Petition for Annexation and Annexation Agreement regarding Kensington Farms East. Mr. Dunfee noted that following a meeting with Deputy City Attorney Robert Parker, City Engineer, Patrick McMahon, David Wells and Richard Johnson, it was suggested that there should be a waiver of annexation included in the agreement. This has now been done. The agreement is patterned after the agreement between the City and Rose Development Company. The agreement covers four basic items: that the City will allow the owner to connect to existing water and sewer mains; the City will provide police and fire protection to the area as soon as access roads have been constructed and opened; if the property is not given A3 Zoning under the Code, the City will not object to a petition for disannexation; and within a period of fifteen months after development, if the area is disannexed, the-owner will provide a waiver of annexation. Mr. Dunfee said, following approval by the Board of Public Works, the agreement will be submitted to the Common Council. Mr. McMahon made a motion that the agreement be taken under advisement for review by the Legal Department, with a report to be made to the Board on April 3, 1978. Mr. Brunner seconded the motion and it carried. RECOMMENDATION TO ACCEPT BID FOR POLICE UNIFORMS The Board received a recommendation from Michael C. Borkowski, Chief of Police, that, following review of the bids received for police uniforms and uniform equipment, Badger Uniform Company is the low bidder for one issue in uniform for a male officer. There is a slight difference in the bid price for a female uniform. Chief Borkowski recommended that the bid of the Badger Uniform Company be accepted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation to award the bid was approved. REQUEST FOR TRAFFIC CONTROL AT CORBY- TWYCKENHAM REFERRED FOR REVIEW The Board received a letter from Councilman Roger Parent regarding the intersection of Corby Blvd. and.Twyckenham and citing the number of accidents which have-occurred at that location. Mr. Parent suggested the.installatlon of,four -way stop signs or other safety measures._at the,.interse,ctiQn,. The Board was also advised that there are no "Stop Sign Ahead" signs for motorists traveling west on Corby and that, because of the jog in the street, the stop signs are sometimes obscured. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the matter was referred to the Bureau of Traffic and Lighting for review and recommendation. BID ADVERTISING FOR LEASE OF COPIER EQUIPMENT APPROVED.. Michael L. Vance, Deputy City Controller, requested authorization to prepare specifications and advertise for bids for copier equipment. Mr. Mullen noted that the request involves three units currently under lease, with lease terms to expire. The new state law requires bidding for such leased items. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Clerk was directed to advertise for bids, with sealed bids to be received on April 10, 1978. 64 REGULAR MEE'T'ING STREET LIGHT OUTAGE REPORT FILED MARCH 27, 1978 The Street Light Outage Report for the period March 21 through 24 was submitted to the Board. The report indicated seven outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. BID ADVERTISING APPROVED - LEASE OF VEHICLE Elroy Kelzenberg, Director of Manpower and Training, requested that the Board advertise for bids for the lease of a vehicle to be used by the Youth Services Bureau. The lease agreement would be funded through CETA. Mr. Kelzenberg noted that the mileage claims for the Youth Services Bureau are averaging about $150 a month. There is need for a vehicle to permit staff members to visit work sites of Youth Services Bureau clients, to pick up and deliver time sheets and to monitor work schedules. The cost of the lease will average approximately $115 per month, over a two -year period. Upon.motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise for bids and sealed bids are to be received on Monday, April 10, 1978. There being no further business to come before the Board, upon motion made by Mr. McMahon, and carried, the meeting adjourned at 10:25 a.m. ATTEST: Patricia DeClercq, Clerk C 1 r