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HomeMy WebLinkAbout03/20/1978 Board of Public Works Minutes51 REGULAR MEETING MARCH 20, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, March 20, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry Crone was also present. AGENDA ITEMS ADDED Mr. McMahon noted that the Board received two items after the posting of the meeting agenda. He made a motion that a request to locate a mobile unit at Ed Sikora Auto Imports, Inc., 617 S. Michigan Street, and a request to advertise for bids for the Street Department be added to the Agenda. Mr. Brunner seconded the motion and it carried. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that he had reviewed the minutes of the Parch 13, 1978 meeting of the Board and he recommended that they be approved as submitted. Mr. Mullen seconded the motion and it carried. REOUEST FOR TEMPORARY OFFICE FILED Edward J. Sikora Imports, Inc., 613 S. Michigan Street, submitted a request to the Board to locate a mobile closing office at 617 S. Michigan, adjacent to their used car lot. The structure is new and will be properly blocked and skirted. It is to be used as a closing office until a permanent structure is erected. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and the Clerk was directed to contact Mr. Sikora to obtain definite plans for construction of a permanent strucutre. REQUEST TO ADVERTISE FOR BIDS APPROVED - STREET DEPARTMENT Patrick M. McMahon, Director of Public Works, and Joseph Gawrysiak, Director of Transportation, submitted to the Board requests to advertise for bids for 1978 Street Department vehicles and contractual sweeping services. Mr. McMahon noted that the request to purchase vehicles is the second year of a five -year plan to acquire equipment. Seventeen items will be listed in the bid request and detailed specifications will be submitted to the Board on Wednesday. The contractual agreement will be for the sweeping of main routes, with the Street Department to handle residential street sweeping. He indicated there are four firms which might submit bids on this contractual agreement. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation to advertise for bids for the Street Department was approved. BID AWARDED- ASPHALT STORAGE UNITS FOR STREET DEPARTMENT This was the date set for receiving bids for three asphalt storage units for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Reid Holcomb, Inc. Bid was signed by R. T. Conant, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid - 3 Wylie Asphalt Hot -Mix Patchers, Model T.M.H. 250 - per unit $7,330.00 - Net Bid $21,990.00 52 REGULAR MEETING Seastrom, Inc. Indianapolis, Indiana MARCH 20, 1978 Bid was signed by James R. Hadley, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - Three 4TSU Poweray Asphalt Boxes Per Unit - $8,400.00 - Net $25,200.00 Mr. McMahon made a motion to refer the bids to the Street Depart- ment for review and recommendation. He then amended his motion to recommend the acceptance of the low bid of Reid Holcomb, Inc. of $21,990 for three asphalt storage units. Mr. Brunner asked the reason for the award today and Mr. McMahon said it was to expedite delivery of the units to the Street Department. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - UNIFORMS AND UNIFORM EQUIPMENT, POLICE DEPARTMENT This was the date set for receiving bids for uniforms and uniform equipment for the Police Department for 1978, in a maximum amount of $8,000.00. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and read: Zuckerberg Uniform Company - Indianapolis, Indiana Lion Uniform Company - Dayton, Ohio J. B. Battle Uniform Co. - Oklahoma City, Oklahoma Badger Uniform Company Racine, Wisconsin Bid Ike Belt Pant Belt Holster Handcuff Case Shell Box Mace Case Key Snap Nightstick Shirt Buttons Rain Cover Handcuffs Year -round Trousers Summer Trousers Winter Shirt (stock) Winter Shirt (made to measure) Summer Shirt (stock) Summer Shirt (made to measure) Car Duty Jacket Winter Fur Cap Winter Cap Summer Cap Raincoat Tie - Regular Tie- Snapper Holster H709 -SG Year -round Trouser (Police Woman) No Bid No Bid No Bid Bid was signed by David 0. Lange, non - collusion affidavit was in order and a certified check was submitted. $24.70 12.25 24.00 9.50 11.50 8.50 4.10 6.50 2.95 .75 6.75 33.50 27.50 23.00 29.00 22.00 28.00 45.00 9.75 14.95 14.95 53.95 1.95 1.95 9.75 41.95 u 1 53 REGULAR MEETING 14ARCH 20, 1978 Winter Shirt 23.00 Summer Shirt 22.00 Culotte 41.95 Car Duty Jacket 45.00 Raincoat 29.95 Tie 1.95 Emblem 1.50 Body Armor - Small 148.00 Regular 160.00 Large 183.00 Extra Large 207.00 Shield Uniform Company Bid was signed by Thomas Clarissey, South Bend, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. �I Ike Belt 25.00 Pant Belt 12.00 Holster 24.00 Handcuff Case 10.00 Shell Box 12.00 Mace Case 8.00 Key Snap 3.00 Nightstick 8.00 Shirt Buttons (Set of 13) 4.00 Raincover 2.00 Handcuffs 20.00 Year -Round Trouser 35.00 Summer Trouser 32.00 Winter Shirt 24.00 Summer Shirt 23.00 Car Duty Jacket 49.00 Fur Hat 8.00 Winter Cap 14.00 Summer Cap 13.00 Raincoat 57.00 Regular Tie 3.00 Snapper Tie 3.00 PoliceWomen Holster 24.00 Year -Round Trouser 35.00 Winter Shirt 24.00 Summer Shirt 23.00 Culotte 32.00 Car Duty Jacket 49.00 Raincoat 29.00 Tie 3.00 Emblem 2.00 Body Armor 165.00 Gerber Manufacturing Company Bid was signed by Terry L. Gerber, Mishawaka, Indiana non - collusion affidavit was in order and a 10% bid bond was submitted. is Ike Belt 22.80 Pant Belt 11.30 Holster 22.20 Cuff Case 8.80 Shell Case 10.60 Mace Case 6.45 Key Snap 2.40 54 REGULAR MEETING Nightstick Shirt Buttons (13) Cap Cover Handcuffs Year Round Trousers Summer Weight Trousers Long Sleeve Shirt Short Sleeve Shirt Car Duty Jacket Fur Cap_ Winter Cap Summer Cap Raincoat Regular Tie Snapper Tie Police Women Holster Year -Round Trousers Long Sleeve Shirt Culotte Short Sleeve Shirt Car Duty Jacket Raincoat Tie - Regular Emblem Safariland M2AEC /White Carrier Upon motion made by Mr. McMahon, carried, the bids were referred review and recommendation. MARCH 20, 1978 5.00 2.75 .75 14.60 32.30 29.20 27.30 26.10 37.00 4.70 14.15 14.15 53.00 1.45 1.70 22.20 32.30 27.30 32.30 26.10 37.00 36.00 1.45 2.30 170.00 seconded by Mr. Brunner and to the Police Department for PUBLIC HEARING- REVENUE SHARING APPROPRIATIONS This was the date set for holding a public hearing on the following Revenue Sharing Appropriation Ordinances: AN ORDINANCE APPROPRIATING $58,431.00 FROM THE FEDERAL ASSISTANCE GRANT FUND, COMMONLY REFERRED TO AS THE GENERAL REVENUE SHARING GRANT, FOR VARIOUS PROGRAMS TO BE ADMINISTERED BY THE CITY OF SOUTH BEND THROUGH THE DEPARTMENT OF ADMINISTRATION AND FINANCE AN ORDINANCE APPROPRIATING $62,554.00 FROM THE FEDERAL ASSISTANCE GRANT, COMMONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR THE POLICE RECRUIT PROGRAM, TO BE ADMINISTERED BY THE CITY OF SOUTH BEND THROUGH THE POLICE DEPARTMENT Mr. McMahon noted that the first ordinance is for vehicles for the Police Detective Bureau and the second is for salaries and related items for the Police Recruit Program. The ordinances have had first reading by the Common Council, with the Council public hearing to be held on April 10, 1978. In accordance with guidelines established for such appropriations, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted for the members: Foster Grandparents, Hansel Neighborhood Service Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There were no citizens present who wished to speak on the appropriation ordinances and no written comments were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the information was filed and will be transmitted to the Common Council along with the minutes of this public hearing. 1 n REGULAR MEETING MARCH 20, 1978 PUBLIC HEARING ON ASSESSMENT ROLL, VACATION RESOLUTION NO. 3453 ROLL APPROVED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3453, 1978 for the vacation of the east -west alley between Calvert Street and Delaware Street, running west from the west right -of -way line of Carlisle Street to the east right -of -way line of Phillipa Street, not including the intersection with the north -south alley, all located within Highland Park 2nd Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. No remonstrators appeared and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll, showing $0.00 net damages and $0.00 benefits, was approved and said resolution is in all things ratified and confirmed and said proceedings closed. CHANGE ORDER NO. 2 APPROVED - CENTURY CENTER PARKING LOT Change Order No. 2 in the contract with Rieth -Riley Construction Company for the Century Center Parking Lot was submitted to the Board by John Leszczynski, Manager of the Bureau of Public Construction. Mr. McMahon reviewed the Change Order and noted that the changes decrease the contract by $7,971.46 and increase the contract by $14,455.00, making the net increase in the contract $6,483.54. The Change Order listed a number of items, including additional drainage control, slope stabilization and some modification in the electrical work suggested by I & M. Mr. Mullen asked Mr. Leszczynski if the change order funding was covered by the E.D.A. grant. Mr. Leszczynski said that it was and the project is within budget. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. CONTRACT WITH COMMUNITY SCHOOL CORPORATION FOR COMPUTER SERVICES APPROVED Mr. Mullen presented to the Board a proposed contract between the City of South Bend and the Community School Corporation for computer services for a three -year period, from July 1, 1978 through June 30, 1981. The School Corporation will provide services at an approximate annual cost of $210,000. The contract covers financial administration, Water Works, Payroll and Police Department services as outlined in Exhibits A and B attached to the document. The Community School Corporation will meet at 3:30 p.m. today to consider the contract. Mr. Mullen made a motion that the Board approve the contract, subject to approval by the School Corporation. Mr. Brunner seconded the motion and it carried. The contracts were given to Bruce Bancroft, Attorney for the School Corporation, for presentation at their meeting today. Mr. Brunner pointed out that if the School Corporation makes any changes in the contract as it was approved by the Board of Public Works, the Board must be so advised. QUARTERLY REPORT AND PAYMENT REQUEST APPROVED - CANCO, INC. The Quarterly Report of CANCO, Inc., for the period December, 1977 through February, 1978, was submitted to the Board. The report outlined services provided under the contract with the City of South Bend. Submitted with the report was a request for the third quarterly payment in the amount of $2,500.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and the payment request was approved and will be transmitted to Michael L. Vance, Deputy City Controller, for payment. REGULAR MEETING MARCH 20, 1978 AUDIT CONTRACT FOR MODEL CITIES SEWER APPROVED John Lentz, Fiscal Officer, submitted to the Board an Audit Contract with Dincolo, Stump and Company, Certified Public Accountants, for conducting an audit of the Model Cities Sewer Contract. Mr. McMahon noted that this will be the final aduit of the contract for sewer work and the contract is not to exceed $3,580.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. FILING OF CENTURY CENTER BILLINGS Patrick M. McMahon, Director of Public Works, submitted to the Board Century Center billings through November - ,.1977. He advised the Board that the report lists payments of $244,324, making total Payments to date under the contracts of $6,431,232.79. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. BID AWARDED - NORTH SHORE AND MICHIGAN SIGNALIZATION Ralph J. Wadzinski, Manager of the�Bureau of Traffic and Lighting, reported to the Board that the bids for the signalization of the North Shore - Michigan intersection had been reviewed and he recommended that the low bid of the Morse Electric Company be accepted. Mr. McMahon noted that the bid as received was about $2600 over the budget for the project. The Bureau has made some modifications in the project to bring it within the budgeted figure. The modifications do not affect the nature or the quality of the work to be performed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation to accept the low bid of the Morse Electric Company, as modified, for the North Shore- Michigan intersection. RIVER BEND PLAZA GARAGE SALE APPROVED Mikki Dobski, River Bend Plaza Coordinator,requested that the Board approve the "World's Largest Garage Sale" to be held in the Colfax Parking Garage on Saturday, June 10, 1978. There will be booths, food concessions and entertainment. No parking will be permitted in the garage on that day and the rental fee will be paid. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request, subject to the filing of the required insurance certificates, licenses and health permits. RECOMMENDATION - REQUEST TO DISPLAY AIRCRAFT ON RIVER BEND PLAZA Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board on his review of the request to display an F -4 Aircraft on River Bend Plaza. The original request was to ban parking in the Supergraphic Block from June 21 through June 26. Mr. Wadzinski recommended that there be no parking in the Supergraphic Block on June 21 or June 26 to allow for the assembly and removal of the display. During the four days of the display, Parking would be allowed on the Supergraphic Block except in the immediate area of the display. The Bureau of Traffic and Lighting will monitor pedestrian and vehicular traffic in the area to determine if the parking arrangement is satisfactory and modifications will be made if needed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation and directed that the River Bend Plaza coordinator check with the Downtown South Bend Council to see that the removal of parking does not conflict with any plans of the downtown merchants for promotional events. 57 REGULAR MEE'T'ING REQUEST FOR PARADE APPROVED CONDITIONALLY MARCH 20, 1978 The LaSalle High School Booster Club requested permission to hold a parade on Friday, March 31, 1978, beginning at 6:30 p.m. at LaSalle High School and proceeding t'o•- the Notre Dame Athletic and Convocation Center, in connection with the Regional Basketball Tournament. They anticipate participation by 300 cars and submitted a proposed route and an alternate route for consideration. The group has been advised that a Certificate of Insurance is required. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the parade, subject to coordination of the route by the Bureau of Traffic and Lighting and the Police Department and to the filing of the required Certificate of Insurance. SOLID WASTE SCHEDULE FOR GOOD FRIDAY ANNOUNCED The Board received notification from that, although governmental officers March 24, 1978, the Bureau will make the regular schedule on that day. U McMahon, seconded by Mr. Brunner and was filed. CLAIMS APPROVED the Bureau of Solid Waste will be closed on Good Friday, collections according to Don motion made by Mr. carried, the notification Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 4250 through 4758 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 4250 through 4758 and directed that checks for payment be issued. BONDS RELEASED Ray S. Andrysiak, Consultant, Bureau of Engineering, reviewed requests to release Contractor's bonds of Ralph Keller Company d /b /a Tuggy Itow and David L. Fordyce. There are no outstanding claims or permits against either contractor and the recommendation from the Department of Engineering was for release of the bonds. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board released the bond of Ralph Keller, effective March 20, 1978 and the bond of David Fordyce, effective April 4, 1978. STREET LIGHT.OUTAGE REPORT FILED The Street Light Outage Report for the period of March 8 through 14 was submitted to the Board. The report indicated eleven outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being motion made the meeting ATTEST: Patricia DeClercq, Clerk no further business to come before the Board, upon by Mr. McMahon, seconded by Mr. Mullen and carried, adjourned at 10:30 a.m.