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HomeMy WebLinkAbout03/06/1978 Board of Public Works Minutes• REGULAR MEETING MARCH 6, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, Plarch 6, 1978 by President Patrick M. McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that he had reviewed the minutes of the February 27 meeting of the Board and he made a motion that the minutes be approved as submitted. Mr. " 4ullen seconded the motion and it carried. OPENING OF BIDS - CAB, CHASSIS AND PACKER, SOLID WASTE DEPT. This was the date set for receiving bids for one cab, chassis and packer for the Bureau of Solid Waste. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: International Harvester Bid was signed by M. A. Grady, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 1978 International S -2554, with 18 Yard Packer Body $31,668.00 Less Trade -In 1,000.00, Net $30,668.00 Shamrock Ford Truck Sales, Inc. Bid was signed by B. S. Ti- nkham, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - 1978 Ford LN8000 $32,485.50 Less Trade -In 300.00 Net $32,185.50 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to John Stancati, Director of Utilities, for review and recommendation. PUBLIC HEARING - REVENUE SHARING APPROPRIATION- POLICE MERIT PLAN This was the date set for a public hearing on the following Revenue Sharing Anpropriation: AN ORDINANCE APPROPRIATING $10,000.00 FROM THE FEDERAL ASSISTANCE GRANT, COMZIONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR PROFESSIONAL CONSULTANT SERVICES, TO BE ADMINISTERED BY THE CITY OF SOUTH BEND THROUGH THE BUREAU OF POLICE The-Clerk tendered proofs of publication of, notice in the._South Bend Tribune which were found to be sufficient. Mr. McMahon noted that the ordinance has been filed with the Common Council and set for public hearing on March 13, 1978. In accordance with guidelines_established for such appropriations, information about this public hearing has been forwarded to the following senior citizen groups with the request that the notice be posted for the members: Foster Grandparents, Hansel Neighborhood Service J 1 LJ REGULAR MEETING MARCH 6, 1978 Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There were no citizens present who wished to speak on the appropriation and no written comments were filed with the Board. Richard Albright, President of the Police Merit Board, was present and advised the Board that the Merit Board has worked in cooperation with the F.O.P., Police Management, the City Administration and the City Council to determine the kind of merit promotional system to be used for South Bend. A professional consultant will now develop the mechanism for designing and implementing the plan to meet the needs of the South Bend Police Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the information was filed and will be transmitted to the Common Council along with the minutes of this public hearing. PURCHASE OF POLICE DEPARTMENT COMPUTER TERMINALS APPROVED The Board had tabled an earlier request from Chief Michael Borkowski for approval of the purchase of computer terminals being leased from Telex, Inc. The original lease agreement was to be reviewed to determine if the purchase must be bid. Terry A. Crone, Deputy City Attorney, advised the Board that he had reviewed the lease - purchase agreement with Telex, Inc., entered into in October, 1971, for the lease of the computer terminals. There is a provision in the agreement which allows the City to purchase the equipment for a percentage of the rental payment. It is not necessary to bid the purchase, even though it is in excess of five thousand dollars, because the original agreement was entered into prior to the requirement for bidding lease - purchase items. Mr. McMahon made a motion that the Police Department be authorized to proceed with the purchase of computer terminals from Telex, Inc. in the total amount of $7,726.80. Mr. Brunner seconded the motion and it carried. ID ACCEPTED - REHABILITATION OF NORTHEAST NEIGHBORHOOD CENTER he Board received a report from James A. Harcus, Director of the ureau of Housing, that the bids received for the rehabilitation f the Northeast Neighborhood Center, 803 N. Notre Dame Avenue, ad been reviewed. Tom Ford Home Improvement Company was the low idder at $19,338.20. The bid fulfills all requirements and Mr. arcus recommended that the Board accept the bid. Upon motion ade by Mr. McMahon, seconded by Mr. Brunner and carried, the Board ccepted the low bid of Tom Ford Home Improvement Company of 19,338.20 for the rehabilitation of the Northeast Neighborhood enter. LEASE AGREEMENT APPROVED -_121 S. MICHIGAN STREET n Agreement extending the lease for the premises at 121 S. Michigan treet was submitted to the Board. The agreement is between the ity of South Bend and South Bend Federal Savings and Loan Association nd extends from December 1, 1977 through May 15, 1978 at no cost o the City with the exception of utility payments. The monthly ental is to be considered a voluntary contribution to the City f South Bend. The building is to be used by the Youth Services ureau and River Bend Plaza. Upon motion made by Mr. McMahon, econded by Mr. Mullen and carried, the agreement was approved. REGULAR MEETING MARCH 6, 1978 ADOPTION OF VACATION RESOLUTION NO. 3454 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3454, 1978 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Illinois, Kenmore, Falcon, Iowa and Kentucky Streets from Ardmore Trail to Prast Boulevard Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana to construct and maintain any facilities, including, but not limited to, the following: electric telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Nos. 43 through 175, Westchester 2nd Unit Notice of this Resolution shall be published on the 10th and 17th day of March, 1978 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 27th day of March, 1978 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 6th day of .March, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk ADOPTION OF VACATION RESOLUTION NO. 3455, 1978 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following Resolution was adopted: VACATION RESOLUTION NO. 3455, 1978 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: A portion of the south side of Marion Street from Madison Street east 115.62 feet. Reserving the rights and easements of all Utilities and the - Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. REGULAR MEETING MARCH 6. 1977 The following property may be injuriously or beneficially affected by such vacation: Lot No. 37, Henrick & Grant's Northwest Addition Notice of this Resolution shall be published on the 10th and 17th day of March, 1978 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 27th day of March, 1978, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 6th day of March, 1978. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk REPORT ON ALLEY BETWEEN CITY PARKING LOT AND JEFFERSON BLVD. The Board requested an inspection of the alley between the City Parking Lot at 117 S. Lafayette and Jefferson Blvd., following a complaint received from Councilman Mary Christine Adams. John DeLee, Building Commissioner, provided the Board with a copy of a "Cease and Desist" order, dated February 27, 1978, sent to Centurion Fire and Safety Equipment Company, 315 W. Jefferson Blvd. The notice advised the Company that they must not allow any substance to flow from their building into. the public alley, creating a public nuisance. The "Cease and Desist" order must be complied with by March 8, 1978. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was filed and the Board requested a follow -up inspection and written report from Mr. DeLee for the meeting of March 13. REQUEST FOR REPAIRS TO 1820 S. MICHIGAN STREET RECEIVED The Board received a letter from Marzy Bauer, Director of ACTION, Inc., lessee of Old Fire Station Eight, 1820 S. Michigan, outlining the deficiencies of the structure. Ms. Bauer noted a number of repairs must be made. Rental of the building is an in -kind contribution from the City of South Bend. Ms. Bauer requested that the Board make the necessary repairs to the building or enter into a contract to have the work done. She suggested that revenue sharing funds might be used. Mr. McMahon made a motion that the letter be filed and referred to Peter H. Mullen, City Controller, for review and recommendation and that John DeLee, Building Commissioner, have the building inspected and make a report to the Board. Mr. Brunner seconded the motion and it carried. NOTICE OF RESOLUTION OF INDIANA STATE HIGHT67AY COMMISSION RE:- INTERSECTION OF WESTERN AVENUE AND LOMBARDY DRIVE A Resolution of the Indiana State Highway Commission, approved on February 16, 1978, was submitted to the Board. The Resolution provides that, in the event of flashing of signals, this signal shall flash red to all approaches. All traffic on all approaches shall stop before entering the intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the resolution was filed, with a copy to be sent to Ralph J. Wadzinski, Manager Df the Bureau of Traffic and Lighting. u r' REGULAR MEETING AMERICAN CANCER SOCIETY BIKE- A -THON ROUTE APPROVED Ralph J. Wadzinski, Manager of the BL reported to the Board that the route Society Bike- A -Thon to be held on Apr with the Police Department and is acc portion of the route outside the City approved by the County Commissioners. McMahon, seconded by Mr. Brunner and ordered filed. APPROVAL OF CLAIMS MARCH 6, 1978 reau of Traffic and Lighting, for the American Cancer it 29, 1978 has been reviewed eptable. He noted that any of South Bend must be Upon motion made by Mr. carried, the report was Deputy City Controller Michael L. Vance submitted to the Board Claim Docket Numbers 3307 to 3535 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 3307 to 3535 and directed that checks for payment be issued. REPORT OF CLEAN -UP CREW FILED The report of the Environmental Clean -Up Crew for January was submitted to the Board by Joseph Gawrysiak, Director of the Division of Transportation, and Ed Nowak, Foreman. The report indicated two properties cleaned at the direction of the Board with thirteen loads hauled to the dump; twenty -seven loads on Christmas tree pick -up; hauling snow - thirty -seven loads; with the balance of the time spent on snow control, cleaning of crosswalks in the. downtown area and plowing of city -owned parking lots and the Century Center lot. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. Mr. Mullen requested a report on the progress of collection of charges for the cleaning of properties. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period February 23 to March 1 was submitted to the Board. The report indicated fourteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. FILING OF CERTIFICATE OF INSURANCE - GATESWAY LEASING COMPANY A Certificate of Insurance on behalf of Gatesway Leasing Company was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificate was filed. LETTER DIRECTED TO HIGHWAY COMMISSION RE: CHUCKHOLES ON STATE ROUTES The Board discussed the large number of chuckholes on State Routes in the City and on the approaches to the City. Mr. Brunner noted that the routes are in deplorable condition and he suggested that a letter be sent from the Board to the Indiana State Highway Commission, with a copy to Governor Bowen, requesting that immediate attention be given to the patching of chuckholes on State Routes. The Engineering Department is to inspect the routes today and request that those in the worst condition be given priority by the State. The letter is to indicate that the City should be notified immediately if the State cannot take action at once to repair the State Routes. 43 REGULAR MEETING MARCH 6, 1978 There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at :10 a.m. Attest: Ate- , Patricia DeClercq, Clerk