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HomeMy WebLinkAbout02/27/1978 Board of Public Works Minutes32 REGULAR MEETING FEBRUARY 27, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 27, 1978 with all members present. Deputy City Attorney Terry A. Crone was also present. CHANGES IN AGENDA APPROVED Mr. McMahon noted that a request from John DeLee, Building Com- missioner, for attendance at a Conference was received after the posting of the meeting agenda. Mr. Mullen noted that Item 18, the proposed lease for parking garage refinancing, should be struck from the agenda. In response to a question on this item, Mr. Brunner reported that the City is required to have the signatures of two - thirds of the bond holders and does not have them as yet. It is anticipated that the required signatures will be secured in two weeks and the matter will be on the agenda at that time. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board added the conference request to the agenda and struck Item 18, the parking garage refinancing lease. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the February 20, 1978 meeting had been reviewed and he made a motion that the minutes be accepted as submitted. Mr. Mullen seconded the motion and it carried. REQUEST TO ATTEND SCHOOL APPROVED John DeLee, Building Commissioner, requested permission for attendance by members of the Bureau of Building Staff at the Spring School of the Indiana Association of Building Officials to be held March 5 through 8 at Vincennes University. Funds are available in the 1978 budget for attendance. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. BIDS OPENED - REHABILITATION OF NORTHEAST NEIGHBORHOOD CENTER This was the date set for receiving bids for the rehabilitation of the Northeast Neighborhood Center, located at 803'N. Notre Dame", Avenue. The Clerk tendered proofs of publication `of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Tom Ford Home Improvement Co. Bid was signed by Tom Ford, non- collusion affidavit was in order and a certified check was submitted with the bid. Bid - $19,338.20 Carl Reinke & Son, Inc. Bid was signed by Harold Reinke, Jr., non- collusion affidavit was in order and a 10% bid bond was submitted. id - $25,388.00 Brittain Construction Co. Bid Form 96 was not filled out as required by the State Board of Accounts. This is a fatal defect and disqualified the bid. The Certified Check submitted with the bid was returned to the bidder. Black Casteel Bid was signed by R. V. Casteel, non- collusion affidavit was in order and a 10% bid bond was submitted. Bid - $22,985.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Housing for review and recommendation. 1 33 REGULAR MEETING FEBRUARY 27, 1978 BID AWARDED - FIRE DEPARTMENT AERIAL TRUCK Chief Oscar Van Wiele submitted to the Board his review of the bids received for an Aerial Ladder Truck and his recommendation. The recommendation noted that $120,000 was appropriated for this purchase. Of the bids received, two were under this amount. The following information was submitted regarding the two bidders whose bid was within the amount appropriated: Hoosier Fire Equipment - Ward LaFrance Cost 123,564.00 Less Trade Allowance 3,600.00 119,964.00 Deduction* 500.00 Net Bid 119,464.00 * If we would accept prior delivery and pay for the marked items on the Dealer Furnished Equipment as available from the suppliers, we can deduct $500.00. Total cost of items is $8,400.00. The Fire Department has no objection to the above. This proposal was completely withihn our specifications. Shamrock Emergency Vehicles - Peter Pirsch Cost 123,482.00 Less Trade Allowance 6,000.00 11.7,482.00 Less Allowance for immediate delivery of trade unit 1,000.00 116,482.00 Addition for Gold Leaf to conform to our specifications 315.00 Total bid price $116,797.00 An exception was taken to ladder locks. We required ladder locks for all sections. Pirsch provides locks on only the second section to allow aligning of runks. Ladder locks for all sections are not available because Pirsch uses a different system to hold the extended ladder sections in place. The difference between the two bids is $2,677.00. Hoosier Fire listed no exceptions and Shamrock listed one (ladder locks. The major difference, however, is the material used in Aerial Ladder Construction. Hoosier Fire (Ward LaFrance) is an all steel ladder. Shamrock (Peter Pirsch) is all aluminum. Peter Pirsch does not build a steel aerial ladder. Since the South Bend Fire Department has no previous experience with aluminum aerials we have contacted nine (9) fire departments using Pirsch Aerials (Attachment A). We have also contacted five departments using Ward or Maxim Aerials (Attachment B). One negative evaluation was received (Attachment C). A visit to the Pirsch factory in Kenosha, Wisconsin was also made. nJA REGULAR MEETING Taking into account all the information efforts, I feel that both bidders offer specifications and both would render the expect. With this in mind, the cost of determining factor in awarding the bid. FEBRUARY 27, 1978 obtained through the above equipment as per our service and performance we the equipment can be the only I recommend that the Board reject the bid of Hoosier Fire and Safety Equipment Comapny (Ward LaFrance) and accept the low bid which was submitted by Shamrock Emergency Vehicles (Peter Pirsch) with the additional cost for Gold and the additional trade allowance for immediate delivery of the trade unit. Thank you for your time, effort and consideration. Very truly yours, sl Oscar Van Wiele Fire Chief Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the recommendation of Chief Van Wiele to accept the low bid of Shamrock Emergency Vehicles to supply one Peter Pirsch Aerial Ladder Truck at a net bid price of $116,797.00. REQUEST FOR REVENUE SHARING FUNDING FOR POLICE RECRUITS APPROVED Chief Michael Borkowski requested that the Board approve funding for the Police Recruit Program April 1, 1978 through December 31, 1978 from Federal Revenue Sharing funds. Funding is for salaries, insurance, P.E.R.F. and F.I.C.A. in the total amount of $62,553.20. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and scheduled a public hearing on the requested revenue sharing appropriation for March 20, 1978. POLICE VEHICLE PURCHASE APPROVED AND REVENUE SHARING REQUEST APPROVED Chief Michael Borkowski advised the Board that the bids received for police vehicles had been reviewed. Because of budget constraints, it now seems advisable to disregard the bids received for thirty uniform patrol cars. The low bidder for twelve detective cars was Don Medow, Inc. with the lowest unit price bid for an AMC Matador at $4,723.22 and the second lowest unit price for a Pontiac Phoenix at $4,825.20. The Police Department reviewed the bids with Michael Laskowski, Bureau of Vehicle Maintenance, and it is believed. the Pontiac Phoenix would be a more reliable car as it has a smaller engine with better gas mileage and is more acceptable over the long run from a maintenance standpoint. Chief Borkowski recommended the purchase of twelve Pontiac Phoenix vehicles at a unit price of $4,825.20, for a total of $57,902.40, with no trade - ins. If rustproofing is desired, there willbe an additional cost of $44.00 per unit, for a total of $58,430.00. Chief Borkowski also requested that revenue sharing funds be sought for the purchase. Chief Terry noted that the trade -ins would be kept for a longer period of time and later this year a determination will be made as to whether the trade -in vehicles should be auctioned or sold by requesting sealed bids. Mr. Mullen said this is a different procedure than has been followed in the past. Patrol cars will be retained for a period and it is possible that they will be transferred to other departments in need of vehicles when the Police Department is ready to dispose of them. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted Chief Borkowski's recommendation to accept the bid of Don Medow Motors for twelve Pontiac Phoenix vehicles, with rustproofing, and with no trade -ins for a net bid price of $58,430.40, and scheduled a public hearing for funding through revenue sharing for March 20, 1978. u 1 REGULAR MEETING FEBRUARY 27, 1978 ADVERTISING FOR BIDS FOR POLICE UNIFORMS APPROVED Chief Michael Borkowski submitted to the Board detailed specifications for police uniforms and uniform equipment and requested that the Board advertise for bids. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and directed that the Clerk advertise for bids with sealed bids to be received on March 20, 1978. RIGHT OF WAY DEDICATION IN AIRPORT INDUSTRIAL PARK ACCEPTED A Deed of Dedication for streets, drainage, storm water retention basin and easements in Phase III and IV of the Airport Industrial Park was submitted to the Board by Howard Bessire of the Industrial Foundation. The Board reviewed the dedication and a drawing of the area, located at Bendix Drive, Lathrop and Foundation Court in the Industrial Park. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Dedication was accepted. CONSULTING AGREEMENT WITH RAYMOND S. ANDRYSIAK, P. E., APPROVED A Consulting Agreement between the S. Andrysiak, P. E., was submitted provides for professional services to the Department of Public Works. agreement and has been reviewed by Personnel Department. Upon motion by Mr. Brunner and carried, the Ag City of South Bend and Raymond to the Board. The agreement to be provided by Mr. Andrysiak This is a standard consulting the Legal Department and the made by Mr. McMahon, seconded reement was approved. 35 APPLICATION OF DISCOVERY HALL TO AMERICAN ASSOCIATION OF MUSEUMS APPROVED Richard Welch, Director of Discovery Hall Museum, submitted to the Board an application to the American Association of Museums to begin the procedure for making Discovery Hall an accredited museum. Mr. Welsh said this is a lengthy procedure but will provide added incentive and set certain standards for Discovery Hall. He noted that federal grants for museums are available but usually it is required that the applicant be accredited. Mr. Mullen inquired whether this accreditation would set guidelines or standards which Discovery Hall would have to meet and whether changes in the Museum or its operation would have to be approved by this Association. Mr. Welch said the Association would not become involved in the operation of Discovery Hall but an applicant must meet certain requirements in order to become accredited. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board authorized Mr. McMahon to sign the application. ADDENDUM TO CONTRACT WITH MURPHY ENGINEERING APPROVED Patrick M. McMahon, Director of Public Works, submitted to the Board an addendum to the contract with Murphy Engineering for the Michigan -Main Connector. He noted that the City entered into this contract on July 30, 1975 for preliminary work on the connector, but that procedure was halted. Now as a result of future downtown area plans, the City is going to proceed. The 'plans were submitted to the Indiana State Highway Commission and they have suggested certain alterati.oris.- The addendum revises the scope of services eliminating some of the preliminary work. The fee rate was established five years ago and they have requested an increase in charges. The increase will not change the total dollar amount of the agreement. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Addendum was approved. 36 REGULAR MEETING FEBRUARY 27, 1978 BID ADVERTISING APPROVED - STREET AND ALLEY MATERIALS FOR 1978 Patrick M. McMahon, Director of Public Works, and Joseph Gawrysiak, Director, Division of Transportation, submitted a request to the Board to advertise for bids for Street and Alley Materials for 1978. Detailed specifications are being prepared and will be delivered this week. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise for bids with sealed bids to be received on March 27, 1978. BID ADVERTISING APPROVED - THREE ASPHALT STORAGE UNITS John Baumgartner, Manager, Bureau of Streets, requested that the Board advertise for bids for three asphalt storage units for the Department. Specifications are now being prepared. Mr. McMahon explained that the Street Department has one unit now which is used for hot asphalt patching of the streets. Purchase of an additional three will give the City four units, one for each section of the City. Estimated cost is $9,000 per unit. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise for bids with sealed bids to be received on Parch 27, 1978. AREA PLAN RECOMMENDATION FILED - PETITION TO VACATE PORTIONS OF ILLINOIS, KENMORE, FALCON, IOWA AND KENTUCKY STREETS The Area Plan Commission reported to the Board that a public hearing was held on the petition of the Bendix Corporation and Blankenbaker Associates to vacate portions of Illinois, Kenmore, Falcon, Iowa and Kentucky Streets, from Prast Blvd. to Ardmore Trail, for a proposed commercial development. The Plan Commission recommended the petition favorably to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed and the petition referred to the Department of Engineering for preparation of the Vacation Resolution. AREA PLAN RECOMMENDATION FILED - PETITION TO VACATE A PORTION OF MARION STREET The Area Plan Commission reported to the Board that a public hearing was held on the petition of Helene Hafron, et al, to vacate a portion of the south side of Marion Street, approximately 16.5 feet in width and 115.62 feet east of the east right -of -way line of Madison Street. This irregularly shaped parcel is located at the southeast corner of Marion and Madison Streets. The Plan Commission reported the petition favorably to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and the petition was referred to the Department of Engineering for preparation of the Vacation Resolution. SIGNING OF TITLE SHEET AND ADVERTISING APPROVED /NORTH SHORE & MICHIGAN The title sheet approving the plans for the Signalization of the intersection of North Shore and Michigan Street was submitted to the Board by the Bureau of Traffic and Lighting and the Board was asked to approve advertising for bids for the project. Mr. McMahon explained that the specifications are being prepared by the Department of Engineering. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the title sheet approving the plans was signed and the Board directed the Clerk to advertise for bids, with sealed bids to be received on March 13, 1978. 37 REGULAR MEETING FEBRUARY 27, 1978 REPORT FILED - MARKING OF FIRE HYDRANT LOCATIONS The Board received a report from Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, outlining the costs of various types of signs for marking the location of fire hydrants. The Board was advised that there are approximately 800 hydrants located on major snow routes. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and referred to the Mayor's Committee on Snow Removal Review for further study. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 2681 through 3306 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 2681 through 3306 and directed that checks for payment be issued. FILING OF CERTIFICATES OF INSURANCE E- Rect -O, Inc. and Bud's Wrecker Service, Inc submitted to the Board Certificates of Insurance covering their operations in the City of South Bend Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Certificates were filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for various dates in January and February was submitted to the Board. The report indicated thirty -seven outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:25 a.m. atrick M. McMahon ATTEST: Patricia DeClercq, Cler