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HomeMy WebLinkAbout02/20/1978 Board of Public Works Minutes0 2 REGULAR MEETING FEBRUARY 20, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 20, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the February 13, 1978 meeting had been reviewed and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. AGENDA ITEMS ADDED Mr. McMahon noted the Board received one item after the posting of the meeting agenda and he made a motion that the Board add to the agenda a request to advertise for bids for a cab, chassis and packer for the Bureau of Solid [Taste. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED - SOLID WASTE VEHICLE John Stancati, Director of Utilities, requested that the Board approve advertising for bids for a cab and chassis and packer for the Bureau of Solid Waste. Detailed snecifications have been prepared and will be filed with the Board today. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized advertising for bids for a cab and chassis and packer for the Bureau of Solid [caste, with sealed bids to be received on March 6, 1978. ACCEPTANCE OF DEED OF EASEMENT FROM DR. ROBERT ALLEN (HIGH AND IRELAND Frederick F. Thornburg, Attorney, was present and submitted to the Board a deed of easement to the City of South Bend from Dr. and Mrs. Robert Allen. Deputy City Attorney Terry A. Crone advised the Board that the easement is for a sewer system on High Street. The City sold the property to Dr. Allen several years ago without retaining an easement. The area will now be developed by Dr. Allen and Slenderform and they have agreed to give the City this easement. The property is located at High Street and Ireland Road. David A. Wells, Manager of the Bureau of Design and Administration, informed the Board that the Engineering Department has checked the legal description in the deed and found it to be correct. The Legal Department has reviewed the form of the deed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved and accepted the deed of easement. CHANGE ORDER APPROVED - ST. JOSEPH RIVER WALL /CANOE PORTAGE A Change Order in the Contract with Rieth Riley Construction Company, Inc. for the St. Joseph River Wall /Canoe Portage project was submitted to the Board by John E. Leszczynski, Manager of the Bureau of Public Construction. The Change Order includes landscaping and some facing added to the wall and increases the contract by $9,028.90, making the total contract price $283,271.40. Mr. McMahon noted that there were a number of alternates submitted which were not accepted at the time of bid award. E.D.A. funding for the project allows for the increase. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. ME REGULAR MEETING FEBRUARY 20, 1978 PUBLIC HEARING SCHEDULED - REVENUE SHARING APPROPRIATION FOR POLICE MERIT PLAN Peter H. Mullen, City Controller, submitted to the Board a request to schedule a public hearing on a revenue sharing ap propriation to fund professional consultant services required for the Police Merit Promotional Plan. It has now been determined by the Merit Board that the consultant services are required to implement the merit plan and an ordinance will be filed with the Common Council for the appropriation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and set Monday, March 6, 1978 as the time for a public hearing on the revenue sharing request. LEASE WITH GATES -WAY LEASING APPROVED A lease with Gates --Way Leasing, Inc. to provide a 1978 Chevrolet Caprice at a lease price of $191.00 per month from February 1, 1978 through February 1, 1979 was submitted to the Board. The car is for the use of City Controller Peter H. Mullen. The lease can be renewed for a second year at the same figure. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the lease agreement was approved. APPROVAL OF FEE SCHEDULE FOR DISCOVERY HALL Peter H. Mullen, City Controller, submitted to the Board recommended charges for services provided by Discovery Hall as submitted by Richard Welch, Director. The charges are: 1. $2.00 for 8 x 10 prints 2. .15� per page for Xerox copies of documents 3. Tour Charge for Groups - $10.00, plus the regular individual admission fee for tours other than regular museum hours. There will be no tours on Monday. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the schedule of charges was approved. APPROVAL OF SUB -GRANT AGREEMENT WITH IVY TECH Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board a subgrant agreement between the City of South Bend and Ivy Tech in the amount of $25,270.00. Mr. Kelzenberg explained to the Board that this agreement provides counseling services for women heads of households who are welfare recipients, to enable them to function successfully in nontraditional occupational areas. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the subgrant agreement was approved. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION N). 3453 Patrick M. McMahon, Civil City Engineer, files with the Board an Assessment Roll for Vacation Resolution No. 3453 for the vacation of the east -west alley between Calvert Street and Delaware Street, running west from the west right -of -way line of Carlisle Street to the east right -of -way line of Phillipa Street, not including the intersection with the north -south alley, all located within Highland Park 2nd Addition. The following lots may be injuriously or beneficially affected by such vacation: Lot Nos. 211 through 234, Highland Park 2nd Addition The Board finds that each of said lots have been damaged in the amount of $0.00 and benefited in the amount of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll was filed and set for public hearing on March 20, 1978. 2 () REGULAR MEETING FEBRUARY 20, 1978 LETTER FILED RE: HOLE IN ALLEY BEHIND CITY PARKING LOT The Board received a letter from Councilman Mary Christine Adams regarding a large hole in the ice in the alley between the City Parking Lot at 117 S. Lafayette and Jefferson Blvd. The hole is adjacent to the building being used by Centurion Fire Alarm. Systems and the letter indicated that the company was dumping a solution from a pipe in their building into the alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was filed and referred to John DeLee, Building Commissioner and Thomas Niemier, Inspector in the Bureau of Engineering, with the request that they coordinate the necessary inspections and actions to correct this situation. RIVER BEND PLAZA REQUESTS APPROVED The Board received requests to approve dates for the following activities planned for River Bend Plaza: 1. Easter Egg Hunt on Saturday, March 18, 1978. Tentative time 9:00 a.m. or 1:00 p.m. 2. Observance of National Secretaries Week on Wednesday, April 26 from 11:30 a.m. to 1:00 p.m. Q 3. Dyngus Day on the Plaza on Monday, March 27 from 12:00 noon to 1:00 D.M. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the dates were an subject to the filing of necessary certificates of insurance. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following installations: A. Revise Yield Sign to Stop Sign on Catherwood at York. Existing signage is obsolete. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. B. Install Stop Sign on Catherwood at Alpine, a previously uncontrolled intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. C. Revise Yield Sign to Stop Sign on Catherwood at Brookton, as existing signage is obsolete. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. D. Install Stop Sign on Oakdale at Brockton, a previously uncontrolled intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. E. Revise Yield Sign to Stop Sign on Oakdale at York Road. Existing signage does not conform to field conditions. Recommended control more closely warranted by stop sign. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. 30 REGULAR MEETING FEBRUARY 20, 1978 REPORT ON RECOPMZENDATION TO MARK LOCATION OF FIRE HYDRANTS The following report was submitted to the Board on a recommendation to mark the location of fire hydrants with signs: To: Board of Public Works February 20, 1978 From: Bureau of Traffic and Lighting This Bureau has considered the request submitted by Councilman Kopczynski and Mrs. Clara Kurlanski to mark fire hydrants within the City of South Bend with a permanent metal sign at least 7 feet above the ground. If such signage is decided upon, it is recommended that it would be a standard regulatory sign with red copy on a reflective white background, which would read "No Parking Within 15', Fire Hydrant ". The minimum size sign should be 12" x 18 ". However, with that much legend, 18" x 24" would be preferable. Sign units, consisting of a sign face, sign blank, sign artist labor, one 12' post and miscellaneous nuts, bolts, etc. would cost $14.35 for a 12" x 18" sign unit and $18,67 for an 18" x 24" sign unit. In August of 1977, the City has 3,221 fire hydrants. Using the above prices for a sign unit, the materials cost would be in excess of $46,000 for the small signs and in excess of $60,000 for the larger signs. If spread over a three year program, and including a 10% inflation factor for materials, the small signs would cost $51,000 and the larger signs would cost $66,500. It should be noted that the above cost does not include labor costs nor fringe benefits attached to labor. It is estimated that it would require two men and one truck in excess of 30 weeks involving labor and equipment costs in excess of $18,000. This estimate is low and does not represent extra equipment and time necessary for concrete sidewalk installations. With its present manpower and equipment status, this bureau could not handle the installation of the above signage without added personnel and equipment. Furthermore, it is estimated that an annual maintenance cost of between $2,000 and $3,000 would be necessary for the proper maintenance of re- installation and replacement of damaged signage. The recommendation would aid in supplementing the State law which indicates a "No Parking" zone 15' each side of a fire hydrant and at the same time indicate the location of the hydrant during times of heavy snowfalls. The determination of the financial arrangements necessary for this type of signage is out of the realm of the Bureau of Traffic and Lighting's budgetary resources. s/ Ralph J. Wadzinski, manager If The Board discussed the report in some detail. It was suggested that a pole with a marker would be sufficient and would not be so costly. Mr. Brunner noted that because of damage to hydrants in the last storm, an expenditure for markers might be justified. Mr. McMahon indicated that damage to hydrants during the recent storm amounted to $19,000. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board directed that Mr. Wadzinski's report be filed and that he be requested to pursue cost estimates for a marker only and for marking hydrants on main routes in areas where damage is most likely to occur. �v REGULAR MEETING CLAIMS APPROVED FEBRUARY 20, 1978 Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 2179 through 2680 and recommended their approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 2179 through 2680 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for various dates in January and February was submitted to the Board. The report indicated one hundred and nineteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mi. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:15 a.m. ATTEST: '-a q4' - Patricia DeClercq, Clerk s�