Loading...
HomeMy WebLinkAbout02/13/1978 Board of Public Works Minutes23 REGULAR MEETING FEBRUARY 13. 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 13, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry Crone was also present. ADDITION OF AGENDA ITEMS Mr. McMahon noted that two items were received after the posting of the meeting agenda. He made a motion that a request of Transpo regarding parking on certain streets and the matter of a Scrap Yard License at 1147 Prairie Avenue be added to the agenda. Mr. Brunner seconded the motion and it carried. APPROVAL OF MINUTES Mr. Brunner reported that the minutes of the February 6, 1978 meeting had been reviewed and he made a motion that the minutes be approved. Mr. Mullen seconded the motion and it carried. TRANSPO REQUEST APPROVED Mr. McMahon read a request from Transpo to temporarily restrict parking to one side of the street on the following bus routes, because of heavy snow accumulation which prevents buses from using the streets: 1. Vassar Street, between College and O'Brien 2. Inglewood, between Oakwood and Lathrop 3. Ridgedale Road, between Miami and High 4. Linden, between Birdsell and Olive 5. Corby, between Hill and Eddy Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request, with the stipulation that the Bureau of Traffic and Lighting is to determine on which side of each street parking should be restricted and to order appropriate signs posted. SCRAP YARD LICENSE APPROVED - 1147 PRAIRIE AVENUE An application of Albert G. Mickelson for a scrap dealer's license at 1147 Prairie Avenue was tabled by the Board while various City departments reviewed the application. The consent petition signed by two- thirds of the abutting property owners was reviewed and certified by the Department of Engineering. The application was approved by the Fire Department, based on receipt of a letter from Inland Distributing Company giving Mr. Mickelson permission to use two existing fire hydrants on their property to provide for adequate fire protection for the area. Mr. Brunner noted that a hearing was set on the consent decree signed by Mr. Mickelson in which he agreed to vacate the property at 816 Phillipa Street by January 16, 1978. Judge Montgomery gave Mr. Nickelson a one week continuation to allow him to get the matter of fire protection at 1147 Prairie Avenue resolved so that he could begin removing items from the Phillipa Street property. Mr. Brunner said it is hoped that the Judge will now require 111r. Mickelson to immediately vacate the property at 816 S. Phillipa in compliance with the consent decree. Mr. McMahon made a motion to approve the application of Albert G. Mickelson for a scrap dealer's license at 1147 Prairie Avenue and direct the City Controller's Office to issue the necessary license upon payment of the fee required. Mr. Brunner seconded the motion and it carried. PUBLIC HEARING ON VACATION RESOLUTION NO. 3453 - RESOLUTION CONFIRMED This being the date set, hearing was held on Vacation Resolution No. 3453 for the vacation of the first east -west alley between Calvert and Delaware Street, running west from the west right -of -way line of Carlisle Street to the east right -of -way line of Phillipa Street, not including the intersection with the north -south alley, all located within Highland Park 2nd Addition. 24 REGULAR MEETING FEBRUARY 13, 1978 The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. & Mrs. Anthony Boros, petitioners, were present and indicated they would be happy to answer any questions. Mr. McMahon noted that the petition was recommended favorably to the Board by the Area Plan Commission. No remonstrators were present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, Vacation Resolution No. 3453 was confirmed and referred to the Department of Engineering for preparation of the Assessment Roll. PUBLIC HEARING ON ASSESSMENT ROLL, VACATION RESOLUTION NO. 3452 -ROLL APPROVED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3452 for the vacation of the first north -south alley east of Frances Street, from the south right -of -way line of East LaSalle Avenue south to the vacated east -west alley. This alley lies between Lots 3 and 7 in Halls Subdivision of Lot 15 in Cottrell's First Addition in South Bend, Indiana. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. No remonstrators were present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll, showing $0.00 net damages and $0.00 net benefits, was approved and said resolution is in all things ratified and confirmed and said proceedings closed. REQUEST FOR POLICE DEPARTMENT COMPUTER TERMINAL ACQUISITION APPROVED Chief Michael Borkowski submitted to the Board a request to acquire certain leased computer terminals and printers, funded through a Criminal Justice Grant several years ago. The Police Department has now applied for a grant to purchase seven units that are presently being leased from Telex Computer Products, Inc. at a cost of $7,726.80. The Chief noted that continuation of the lease would not be in the best interests of the City as the future purchase price would not be substantially reduced. There was a discussion of the original lease agreement and whether it was bid. Deputy City Attorney Terry Crone stated that, under the new State law, lease - purchase agreements must be bid and he recommended that Chief Terry get a letter from Telex outlining their understanding of the original lease agreement. Mr. Brunner said the Board would require some substantiation of the lease and suggested that the Police Department request various City departments to search their records for a copy of the original agreement. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to acquire the computer terminals by advertising for bids for the purchase in the event the Police Department cannot provide documentation of the original agreement with Telex. SUBGRANT AGREEMENTS APPROVED Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board subgrant agreements with the South Bend Community School Corporation and the Indiana Career Resource Center (through the .Penn- Harris - Madison School Corporation). Mr. Kelzenberg advised the Board that CETA requires that - twenty -two per cent of funds be used for subgrant agreements with the School Co.rp'orations -for services to economically disadvantaged youth. The Subgrant Agreement with the - .South Bend Community School Corporation is in the amount of $22;600 and ,with Indiana Career Resource Center in the amount of $17,169. The agreements will provide services by in- school coordinators. He noted that the agreements have been reviewed by the Legal Department. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the subgrant agreements were approved. REQUEST TO ADVERTISE FOR BIDS - REHABILITATION OF NORTHEAST NEIGHBORHOOD CENTER James Harcus, Director of the Bureau of Housing, submitted to the Board specifications for the rehabilitation of the Northeast Neighborhood Center, 803 N. Notre Dame Avenue. The building was formerly Fire Station No. 7 and is being leased to A.C.T.I.O.N., Inc. for use as a neighborhood center. Mr. Harcus requested that the Board advertise for bids for the rehabilitation work and 1 REGULAR MEETING FEBRUARY 13, 1978 noted that the Common Council has appropriated $20,000 for the work. John DeLee, Building Commissioner, was present and advised the Board that the work will consist of some general rehabilitation, an additional fire exit, plumbing and electrical work and basic repairs. He said the Bureau of Housing has received a Certificate of Appropriateness from the Historic Preservation Commission regarding the rehabilitation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise for bids, with sealed bids to be received on February 27, 1978. CONTRACT FOR RELOCATION SERVICES RE: ORANGE - COLFAX CONNECTOR APPROVED A contract forlproviding relocation services in connection with the Orange - Colfax Connector was taken under advisement by the Board and has now been reviewed and revised by the Department of Public Works and the Legal Department. Deputy City Attorney Terry A. Crone advised the Board that the revised contract is now ready for approval. Mr. McMahon noted that the contract provides for relocation services in connection with properties at 1911 Orange Street, 203 N. Johnson Street, 1905 Orange Street, 1907 Orange Street and 141 Birdsell Street. The contract is with S. M. Dix & Associates, Inc. and is a federal aid -urban funded program. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the contract. UEST TO MARK LOCATIONS OF FIRE HYDRANTS FILED The Board received a letter from Councilman Walter Kopczynski and Clara Kurlanski recommending that the City consider marking the location of fire hydrants with a permanent metal sign at least seven feet above ground to prevent breakage of hydrants after a heavy snowfall. Upon motion made by Mr. McMahon, seconded b.y Mr. Brunner.and carried, the letter was filed and referred to the Bureau of Traffic and Lighting and the South Bend l!!ater Works for review and recommendation. The Board directed that letters of thanks be sent to Mrs. Kurlanski and Councilman Kopczynski for their suggestion. EIGHTH ANNUAL ST. JOSEPH RIVER RUN APPROVED The Board received a request from the Michiana Watershed for the Eighth Annual St. Joseph River Run to be held beginning at 9:00 a.m. on Saturday, May 13. The event will begin at Veteran's Memorial Park, portage at the South Bend Dam and end in Niles. A Waiver of Liability form was submitted for.review. Mr. McMahon noted that the group has informed him they have received Park Department approval for use of the City parks. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request, subject to coordination of arrangements by the Bureau of Traffic and Lighting and the Police Department Traffic Detail and to the filing of the necessary Certificate of Insurance. ST. PATRICK'S DAY PROGRAM ON RIVER BEND PLAZA APPROVED A tentative program for the Annual St. Patrick's Day Celebration on River Bend Plaza was submitted to the. Board. Chairman-of the event is Red Conery, Co- Chairman is John Docherty, Jr. and Committee Members are Joseph McArdle and Father Edmund J. Murray. The program is to be on Robertson's stage, beginning at 12:00 noon, with a parade, bagpipers, introductions, dancing and a songfest. Upon motion made by Mr. McMahon, seconded by,Mr..Mullen and carried, the program was approved. MUSCULAR DYSTROPHY BED RACE CONDIT._IONALLY APPROVED The Board received a request from the Muscular Dystrophy Association to conduct a "Bed Race" on Saturday, May 6 (raindate May 13) from 10:00 a.m. to 1:00 p.m., in cooperation with the Downtown Merchants and South Bend Days. They have requested the use of Lafayette Boulevard, from 14ayne to Washington, for the event. Alternate locations suggested were St. Joseph Street, from Wayne to Colfax, or the Supergraphic Area on River Bend Plaza. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request, subject to determination of an acceptable location by the Bureau of Traffic and Lighting and the Police Department Traffic Detail and the filing of the required Certificate of Insurance. REGULAR MEETING FEBRUARY 13, 1978 PROJECT COMPLETION AFFIDAVIT APPROVED - KALEY STREET IMPROVEMENTS The Project Completion Affidavit for the Kaley, Monroe and Meade Street improvements was submitted to the Board with the favorable recommendation of Patrick M. McMahon, Director of Public Horks, and John Leszczynski, Manager of the Bureau of Public Construction, The Contractor was Rieth Riley Construction Company and the total project cost was $33,824.50. The required Maintenance Bond has been submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Project Completion Affidavit and filed the Maintenance Bond. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following installations: A. Revise Yield Sign to Stop Sign on northeast corner of Hartzer at Meade B. Revise Yield Sign to Stop Sign on northeast corner of Bonds at Meade C. Revise Yield Sign to Stop Sign on northwest corner Eclipse at Frederickson D. Revise Yield Sign to Stop Sign on northwest corner Eclipse at Prast Mr. Brunner asked the reason for the recommendation and Mr. McMahon responded that there was a sight distance at the intersections. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 1551 through 2178 and recommended their approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 1551 through 2178 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period January 23 through February 5 was submitted to the Board. The report indicated fifty -nine outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 1