The URL can be used to link to this page

Home My WebLink About02/06/1978 Board of Public Works Minutes20 REGULAR MEETING FEBRUARY 6, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 6, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that he had reviewed the minutes of the January 23, 1978 meeting and he made a motion that they be approved.- Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - AERIAL TRUCK FOR FIRE DEPARTMENT January 30, 1978 was the date set for receiving bids for an aerial truck for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Because of adverse weather conditions, it was not possible to hold a meeting on January 30. The Clerk advised the Board that all bidders who received bid specifications were notified by telephone on January 31, 1978 and by notice mailed on that date that the bid opening had been delayed until today and that any bids received in the Office of the Board before 9:30 a.m. today, February 6, 1978, would be considered. The following bids were opened and publicly read: Midwest Fire and Safety Equipment Co. 1605 Prospect Street Indianapolis, Indiana One American LaFrance Truck - $118,918.00 Less Trade -in 2,000.00 Net Bid $116,918.00 Shamrock Emergency Vehicle Company P. 0. Box 3785 South Bend, Indiana One Peter Pirsch Truck - $123,482.00 Less Trade -in 6,000.00 Net Bid $117,982.00 Illinois FWD Truck & Equipment Company 7128 Barry Avenue Rosemond, Illinois One Seagrave Truck - $124,219.93 Less Trade -in 2,000.00 Net Bid $122,219.93 Hoosier Fire Equipment Compan P. 0. Box 410 Valparaiso, Indiana One Ward LaFrance Truck - $123,564.00 Less Trade -in 3,600.00 Net Bid 119,964.00 Michiana Mack, Inc. 2802 Home Street Mishawaka, Indiana One Mack Truck - $133,592.00 Less Trade -in 3,600.00 Net Bid 129,992.00 Bid was signed by Robert F. Casse, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by B. S. Tinkham, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by R. J. Schuster, non - collusion affidavit was in order and a certified check in the amount of $12,322.00 was submitted. Bid was signed by Nick D. Swartz, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by Ronald I. Delcamp, non - collusion affidavit was in order and a 10% bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Fire Department for review and recommendation. 1 21 REGULAR MEETING CHANGE ORDER APPROVED - KALEY STREET .,IMPROVEMENTS. FEBRUARY 6, 1978 Change Order No. 2 in the contract with Rieth Riley Construction Company for the Kaley Street Improvements was submitted to the Board with the favorable recommendation of Patrick M. McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Construction. The Change Order increases the contract by $21,274.50. The Change Order noted that based upon the existence of deteriorating curb, sidewalk and roadway conditions adjacent to work of this same nature on Kaley, Meade and Monroe Streets and as a result of the availability of funds, the original project was expanded so as to correct these conditions, thereby upgrading all areas in this neighborhood to a common state of repair. A detailed list of quantities was attached to the change order. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the change order. TEMPORARY OFFICE APPROVED NORTH OF 815 E. PENNSYLVANIA - INDIANA CABLEVISION CORP. Indiana Cablevision Corporation requested that the Board approve a temporary office north of their facility at 815 E. Pennsylvania for a period of six months to allow for expansion of their facilities. A diagram of the proposed location of the mobile unit was submitted with the request. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, with Mr. Brunner abstaining, the request was approved. FILING OF SIGNAL LEAKAGE REPORT - INDIANA CABLEVISION CORPORATION In compliance with the Board's request, a report of work done in eliminating signal leakage from Indiana Cablevision Corporation equipment, for the period October through December, 1977, was submitted to the Board. Also submitted was a map showing areas where work has been completed. The report indicated that all work in the City of South Bend should be completed by February, 1978 and the company will then continue to work on any reoccurring problems. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed. LETTER FILED RE: CURB IN 1700 BLOCK PRAIRIE AVENUE The following letter was received: BOARD OF PUBLIC WORKS "Gentlemen: In order to eliminate a hazardous condition in the neighborhood of our property, I have been asked by the Aetna Insurance Company of the Midwest to notify you of a condition. The alleyway adjacent to the entrance from Prairie Avenue and to the West of the location at 1704 Prairie Avenue and to the East of the location at 1712 Prairie Avenue has a curb protruding. It is my understanding that this curb is your property and that I cannot change or alter it because of this ownership. The insurance company has asked that you be notified of this condition and, if necessary, make arrangements to eliminate this hazard. Very truly yours, s/ Michael Rozow d /b /a Michael's Cut Rate 1702 -04 Prairie Avenue " Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was filed and referred to the Bureau of Streets for investigation and recommendation. 22 REGULAR MEETING AMERICAN CANCER SOCIETY BIKE- A -THON APPROVED FEBRUARY 6. 1978 The Board received a letter from the American Cancer Society requesting permission to hold a Bike -A -Thou on Saturday, April 29, 1978. The organization indicated they were not aware of the Board rule of six months' advance notice for such events. They have a permit from the Charitable Solicitations Commission and are now developing the route to be used. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the date for the American Cancer Society Bike- A -Thon for Saturday, April 29, 1978, subject to the filing of an acceptable route and the required Certificate of Insurance. CERTIFICATES OF INSURANCE FILED The Board received Certificates of Insurance from the following Companies: Morse Electric Company Rieth Riley Construction Company Indiana Cablevision Corporation Cole Associates, Inc. The Certificates are in the standard limits required by the City and are to cover work done under City contract or on the public right -of -way. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificates were ordered filed. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 1213 through 1550 and recommended approval. Upon motion made.by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 1213 through 1550 and directed that checks in payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for January 18, 19, 20, 21 and 25 was submitted to the Board. The report indicated eighteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:00 a.m. Peter� N' ul l en ATTEST: � & C4, Patricia DeClercq, Clerk 1