HomeMy WebLinkAbout01/16/1978 Board of Public Works MinutesV
REGULAR MEETING
JANUARY 16, 1978
A regular meeting of the Board of Public Works was convened at
9:30 a.m. on Monday, January 16, 1978 by President Patrick M. McMahon,
with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City
Attorney Terry Crone was also present.
AGENDA ITEM ADDED - REQUEST FOR PARADE - KNIGHTS OF COLUMBUS
Mr. McMahon noted that a request for a parade from the Knights of
Columbus was received after the regular agenda had been posted. He
made a motion that the item be added to the agenda. Mr. Brunner seconded
the motion and it carried. Mr. McMahon then read the request which
was for a parade on Sunday, January 22, 1978 beginning at 1:30 p.m.
at the Knights of Columbus Home, 815 N. Michigan Street and proceeding
to St. Patrick's Church in a "March for Life ". The route was set
forth in the request. Upon motion made by Mr. McMahon, seconded by Mr.
Brunner and carried, the request was approved, subject to coordination
by the Bureau of Traffic and Lighting and the Police Department and
to the filing of a Certificate of Insurance.
BID A14ARDED - JANITORIAL SERVICES FOR MUNICIPAL SERVICES FACILITY
The Board received a report from Joseph Gawrysiak, Director, Division
of Transportation, that the bids for Janitorial Services for the Municipal
Services Facility for 1978 had'.been reviewed and he recommended the
bid of ServiceMaster Building Services, Inc. of $22,704.00 be accepted.
Mr. McMahon made a motion to accept the recommendation and award the
bid for Janitorial Services to ServiceMaster Building Services, Inc.
at a total bid price of $22,704.00. Mr. Brunner seconded the motion
and it carried.
ASSESSMENT ROLL FILED - VACATION RESOLUTION ITO. 3452, 1977
Patrick M. McMahon, Civil City Engineer, files an Assessment Roll for
Vacation Resolution No. 3452, 1977 for the vacation of the first north -
south alley east of Frances Street from the south right -of -way line of
East LaSalle Avenue south to the vacated east -west alley. This alley
lies between Lots 3 and 7 in Halls Subdivision of Lot 15 in Cottrelf's
lst Addition in South Bend. The following lots may be injuriously or
beneficially affected by such vacation: Lots 3 and 7. The Board finds
that each of said lots have been damaged in the amount of $0.00 and
benefited in the amount of $0.00. Upon motion made by Mr. McMahon,
seconded by Mr. Mullen and carried, the Assessment Poll was filed and
set for public hearing on February 13, 1978 at 9:30 a.m.
REDUCED RATE AT COLFAX PARKING GARAGE APPROVED - FRIDAY AND SATURDAY
Joseph Paszli, Manager of the Municipal Parking Garages, was present
and requested that the Board approve a reduced rate at the Colfax
Parking Garage on Friday evening and Saturday in conjunction with
performances at the Morris Civic Auditorium. A rate of 50(,% was suggested
to encourage patrons of the Auditorium and the Garage. The normal
rate for three hours would be 65G. The Board discussed a means whereby
the garage attendant would know auditorium patrons and it was decided
that patrons should show their auditorium ticket stub or the notice
of reduced rate they received when they purchased their tickets
to the garage attendant when they pay for parking. Upon motion made
by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved
a reduced rate of 50� on Friday evening and Saturday in the Colfax
Parking Garage for patrons of performances at the Morris Civic Auditorium.
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REGULAR MEETING JANUARY 16, 1978
AMENDMENT APPROVED - AGREEMENT WITH EDWARD ROSE OF INDIANA
Mr. McMahon noted that the Board entered into an agreement with
Edward Rose of Indiana and the agreement was submitted to the
Common Council for action on a zoning petition. The legal
description of the property involved listed approximately one
hundred and eighty feet on the west side of the property which is
already in the City limits. The agreement was amended at the
Council meeting to correct the legal description. Deputy City
Attorney Robert M. Parker handled the matter before the Council
and has now submitted the amended legal description to the Board
to correct the original agreement approved. Upon motion made
by Mr. McMahon, seconded by Mr. Brunner and carried, the Board
approved the amended legal description to be filed with the
agreement.
PROJECT COMPLETION AFFIDAVIT APPROVED - PAINTING OF JEFFERSON
STREET PARKING GARAGE
The Project Completion Affidavit for the painting of the Jefferson
Street Parking Garage was submitted to the Board with the
recommendation of Patrick M. McMahon, Director of Public Works,
and John Leszczynski, Manager of the Bureau of Public Construction,
that it be approved. The contractor was A. Hartke & Son, Inc.
and the total cost was $23,000. A Maintenance Bond covering the
work was also submitted, with the maintenance agreement in effect
until January 5, 1981. Upon motion made by Mr. McMahon, seconded
by Mr. Mullen and carried, the Completion Affidavit was approved
and the bond filed.
STREET LIGHT RECOMMENDATIONS APPROVED
Joseph Pluta, Assistant Manager of the Bureau of Traffic and Lighting,
submitted to the Board the following street light recommendations:
Install:
On Twyckenham between Clyde & Woodside 7,000L MV 48.60/mo.
(six lights)
On Twyckenham at Woodside (3 lights) 20,000L MV 29.70/mo.
On Fassnacht between Brookfield
and College
7,000L
MV
4.80 /mo.
In back of 722 W. LaSalle
7,000L
MV
4.46/mo.
100 E. Paris
7,000L
MV
4.46/mo.
100 E. Elder
7,0001,
MV
4.80 /mo.
On 26th at Fernway
7,000L
MV
4.80 /mo.
1624 Kendall
7,000L
MV
4.80 /mo.
On California, between Johnson
and Brookfield
7,000L
MV
4.80 /mo.
1300 Poland
7,0001
MV
4.80 /mo.
On Miami, between L.W.E. and Ewing
(fourteen lights)
7,000L
MV
62.44/mo.
On L.W.E. between Twyckenham and
Ironwood (twelve lights)
20,000L
MV
84.00 /mo.
On Dorwood (2 lights)
7,000L
MV
8.92/mo.
On Dorwood (1 light)
7,000L
MV
4.80/mo.
Remove:
On Twyckenham between Clyde and
Woodside (six lights) 1,0001, INC 1.91 /mo.
On Twyckenham at Woodside (3 lights) 7,000L MV 24.30/mo.
In back of 722 W. LaSalle 1,000L INC 1.91 /mo.
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REGULAR MEETING
On Miami between L.W.E. and Ewing 6,000L INC
(fourteen lights)
On L.W.E. between Twyckenham
and Ironwood (twelve lights) 16,000L INC
On Dorwood (2 lights) 4,000L INC
Increase
Decrease
Net Increase
JANUARY 16, 1978
66.08/mo.
55.80/mo.
6.64/mo.
277.18
156.64
120.54/mo.
Upon motion made by Mr. McMahon, seconded by Mr. Brunner and
carried, the Board approved the recommendation.
TP.AFFIC CONTROL DEVICES APPROVED
Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting,
recommended the approval of the following traffic control devices:
A. Revise controlled parking zone to No Parking, East side of
600 N. Allen from Lincolnway West approximately fifty feet.
This is the site of a former branch bank which has relocated
and parking is not required. Upon motion made by Mr. McMahon,
seconded by Mr. Mullen and carried, the installation was approved.
B. Install 30 Minute Parking Zone, 6 A.M. to 6 P.M. at 229 North
Olive Street, location of a neighborhood grocery store, to allow
for turnover of parkers. Upon motion made by Mr. McMahon,
seconded by Mr. Brunner and carried, the installation was
approved.
RECOMMENDATION - PETITION TO VACATE VARIOUS.STREETS BY BENDIX CORP. ,
The Department of Engineering advised the Board that they had
reviewed the proposed vacation of portions of Illinois, Kenmore,
Falcon, Iowa and Kentucky Streets, from Ardmore Trail to Prast
Blvd. on the petition of the Bendix Corporation and Blankenbaker
Associates for a proposed commercial development. They have no
objection to the proposed vacation, subject to existing utility
easements. Upon motion made by Mr. McMahon, seconded,by Mr.
Brunner and carried, the recommendation was filed and referred to
the Area Plan Commission for public hearing.
REPORT - A14ENDED PETITION TO VACATE EAST WEST ALLEY, W. OF CARLISLE
The Department of Engineering had reviewed the petition of Mr. &
Mrs. Anthony Boros to vacate the east -west alley between Calvert
and Delaware Street to the north -south alley and had reported no
objection to the vacation. At the Area Plan Commission)," the petition
was amended to include the western portion of_ the alley and owners
of the abutting lots have joined in the petition to vacate. The
Department of Engineering now advises the Board that they have reviewed
the amended petition and have no objection to the vacation, subject
to existing utility easements. Upon motion made-by Mr. McMahon,
seconded by Mr. Mullen and carried, the Board filed the report and
referred the amended petition to the Department of Engineering for
preparation of the Vacation Resolution.
REGULAR MEETING
11
CENTURY CENTER PAYMENT SUMMARY FILED
JANUARY 16, 1978
Patrick M. McMahon, Director of Public Works, submitted to the
Board a payment summary for Century Center through October, 1977
billings. Payments to date total $6,186,928.35, leaving
885,373.42 in work to be completed. Upon motion made by Mr.
McMahon, seconded by Mr. Brunner and carried, the payment
summary was filed.
CHANGE ORDERS APPROVED - CENTURY CENTER
Patrick M. McMahon, Director of Public Works, submitted to the
Board the following Century Center change orders:
Contract No. 003
Change Order No.
(EDA)
Contract No. 004
Change Order No.
Change Order No.
Change Order No.
Total
Contract No. 005
Change Order No.
Change Order No.
Total
- Concrete - H. G. Christman Construction Co.
5 - Add $5,215.00 - Deck and Entrance at Art Wing
- Concrete, Masonry & Carpentry,
H. G. Christman Construction Company
18 - Add $ 165.00 Removal and relocation of stage doors
19 - Add $1,061.00 Revisions to Art Wing (Pd by Art Center)
20 - Add $ 378.00 Miscellaneous modifications
to meet existing dimensions
$1,604.00
- Structural Metals - Haven Busch
10 - Add $1,072.513 - Relocation of roof hatch
11 - Add 3,993.00 - Various Structural Modifications
to meet existing conditions
$5,065.50
Contract No. 008 - Food Equipment - Ruslander & Sons
Change Order No. 1 - Deduct $104.00 - Deletion of vents for dishwasher
additional storage for ice machine
100% by Hotel -Motel Tax Board
Contract No. 014 - Hollow Metal - Miller Steel & Supply Company
Change Order No. 5 - Add $1,341.45 - Gallery revisions in Art wing
To be paid by Art Center
Contract No. 019 - Glass and Glazing - PPG Industries
Change Order No. 1 - Add $ 182.00 - Replacement vandalized glass door
Contract No. 021 - Ceilings - Gibson -Lewis Company
Change Order No. 8 - Add 1,016.00 - Ceiling area in Art Center Elevator
Lower Lobby erroneously not listed
in bid documents. (one -half to be
paid by Art Center - $508.00)
Contract No. 028 - Painting - A. Hartke & Son
Change Order No. 3 - Deduct $6,661.55 Deletion of paint due to
O'Brien Corporation paint donation
Contract No. 030 - :Toilet Partitions - Werntz & Son
Change Order No. 1- Add $ 533.00 - Fixture change required to establish
consistency in quality of material
furnished.
Contract No. 036 - Seating - Irwin Seating Company
Change Order No. 1 - Add $ 998.62 - Provides for additional seat and
cover material for replacement
of damaged seats. Requested by
management.
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REGULAR MEETING
JANUARY 16. 1978
Contract No. 039 - H.V.A.C. - Slutsky -Peltz Plumbing & Heating
Change Order NO. 11 - Add $15,167.00 - Kitchen duct work - estimated
at $16,301. 100% by Hotel -
Motel Board.
Contract No. 041 - Plumbing - E. J. White Company, Inc.
Change Order NO. 7 - Add - $17,499.00 - Kitchen rough -in estimated
at $19,000. 100% by Hotel-
Motel Board.
Contract No. 042 - Sprinklers - D. E. McDaniel Company
Change Order No. 7 - Add $ 172,68 - Miscellaneous modifications to
sprinkler system to meet
Field Conditions
Contract No. 043 - Electrical - Koontz- Wagner Electric Co., Inc.
Change Order No. 10 - Add $ 474.00 - Alarm gongs for dry sprinkler
system
Change Order No. 11 - Add 168.00 - Change to lock -out switches
in toilet areas
Change Order No. 12 - Add 6,204.33 - Miscellaneous modifications to
meet Field Conditions, also
$4,245.48 for kitchen rough -in
(estimate was $4,000 - 100% by
Hotel -Motel Board)
Mr. ?'McMahon summarized the changes, indicating that the total
increase is $46,192.13. Of that amount, $2,830.38 will be paid
by the Art Center, $36,807 by the Hotel -Motel Tax Board, leaving
the City's share at $6,554, a portion of which will be paid by
E.D.A. Upon motion made by Mr. McMahon, seconded by Mr. Mullen
and carried, the change orders were approved.
RIVER BEND PLAZA REQUEST APPROVED
Mary Kay Huszar, Director, River Bend Plaza, submitted to the Board
the application of the Michiana Arts and Science Council to locate
their Ticket Trolley on River Bend Plaza from 11 :00 a.m, to 2:00 p.m.
on various dates during 1978 to sell tickets for various cdmmunity
events. Ms. Huszar recommended the application favorably. Upon
motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the
application was approved.
MARCH OF DIMES WALKATHON APPROVED
A preliminary request from the March.of Dimes to conduct a Walkathon
on Saturday, April 15, 1978 was filed with the Board aq..d referred
to the Bureau of Traffic and Lighting- .for :review.- - Ralp7h- J.
Wadzinski, Manager of the Bureau of Traffic and Lighting, reported
to the Board that he had reviewed the route with Captain Sweitzer
of the Police Department Traffic Detail and Donald Germann, Civil
Defense Director, and they concur that.approval can to given.
Mr. Wadzinski recommended that the group contact Captain Sweitzer
and Mr. Germann one month in advance of the event to make the
necessary traffic control arrangements....:,The Board pointed out that
complaints have been received in the past following such events
about litter left by participants._ They directed that the group
be advised to stress to all participants. that.,litteririg -cannot be
allowed and that complaints received by the Board following any
future Walkathons will result in a review of the policy to grant
approval for such events.
13
REGULAR MEETING
JANUARY 16, 1978
ADDITIONS TO PETITION FOR W. POLAND STREET PARKING FILED
The Board received a letter from Mrs. Helen Piekarski containing
nine additional signatures from residents of the 1300 block West
Poland Street requesting that parking be retained on both sides
of the street. An original request received from Councilman
Walter Kopczynski indicated that residents wanted parking removed
from one side of the street because it is narrow and difficult
for emergency vehicles to maneuver. Mrs. Piekarski indicated
in her letter that all the residents of the block have now signed
in favor of keeping parking on both sides. The Board noted that
it would appear the residents of the block do not want parking
removed from one side as two petitions reflecting this viewpoint
are now on file with the Board and no one has come forth to request
that parking be removed. Mr. Brunner made a motion to table the
matter for one week and ask Councilman Kopczynski for clarification
of his request in view of the petitions filed with the Board.
Mr. Mullen seconded the motion and it carried.
COUNTER -OFFER FOR 1032 DE MAUDE REFUSED
The Board had submitted a purchase agreement to Linda Lorenz for the
purchase of a City -owned 16t at 1032 DeMaude at an established
offering price of $481.00. Ms. Lorenz submitted a letter making
a counter -offer of $100.00 for the lot based on the small size of
the lot, the condition of the sidewalk at the property and the
fact that the property is located in an area where most of the
properties are rental properties. She indicated her interest in
purchasing the lot was to clean it up and remove debris and noted
that the purchase would put the property back on the tax rolls.
The Board discussed the offer and reviewed a number of lots sold
in 1977 and the purchase prices received. Upon motion made by Mr.
McMahon, seconded by Mr. Brunner and carried, the Board refused
the offer of $100.00 for the property at 1032 DeMaude and directed
that the Clerk advise Ms. Lorenz of this action and indicate that
she can submit another offer or additional information to the Board
if she wishes.
STREET LIGHT OUTAGE REPORT FILED
The Street Light Outage Report for the period January 9 through
13 was submitted to the Board. The report indicated fifteen
outages. The Board noted the low number of outages reported for
the past several weeks and directed that a memorandum be sent to
Chief Borkowski asking for a review of this matter and the reason
for the low outage report. Upon motion made by Mr. McMahon, seconded
by Mr. Mullen and carried, the report was filed.
RESOLUTION ,NO ., °l', ,1,9.78:.ADOPTED, --
Upon motion made by -Mr 'Md14ahon,, seconded by Mr. Brunner and
carried, the - following: i- resolution: was adopted:
RESOLUTION NO. 1, 1978
WHEREAS, the .Board of Public..Works of the City of South Bend
has compiled a cur.ren:t ,detailed, inventory of all real property
owned by the City of South Bend, Indiana, pursuant to Chapter
14.5 of the Municipal Code of the City of South Bend; and
WHEREAS, the Board of Public Works has reviewed said inventory
of real property and it now finds that certain of the parcels
of real estate now owned by the City are not necessary to the
public use and are not set aside by state or city law for public
purposes; pursuant to Chapter 14.5 of the Municipal Code of the
City of South Bend; and
W
REGULAR MEETING
JANUARY 16, 1978
WHEREAS, the Board of Public Works now wishes to take the
necessary action to make it possible for the Board, in the future,
to sell said parcels of real estate pursuant to Chapter 14.5
of the Municipal Code of the City of South Bend.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works
of the City of South Bend, Indiana:
1. That the parcels of real estate owned by the City
contained in the following list are not necessary
to the public use and are not set aside by state
or city law for public purposes:
Street Address
308 Fulton Court
1814 S. St. Joseph Street
Deed Number
723
610
2. That this resolution shall immediately upon its'
adoption be submitted to the'Common Council of
the City of South Bend, pursuant to Chapter 14.5 of the
Municipal Code of the City of South Bend.
Adopted this 16th dayof January, 1978.
BOARD OF PUBLIC WORKS
s/ Patrick M. McMahon
s/ Thomas J. Brunner, Jr.
s/ Peter H. Mullen
Attest:
s/ Patricia DeClercq, Clerk
CLAIMS APPROVED
Michael L. Vance, Deputy City Controller, submitted to the Board
Claim Docket Numbers 1 through 453 and recommended that they be
approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner
and carried, the Board approved Claim Docket Numbers 1 through 453
and directed that checks for payment be issued.
There being
motion made
the meeting
ATTEST:
Patricia DeC ercq, Clerk(/
no further business to come
by Mr. McMahon, seconded by
adjourned at 10:20 a.m.
before the Board, upon
Mr. Mullen and carried,
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