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HomeMy WebLinkAbout01/09/1978 Board of Public Works MinutesI REGULAR MEETING JANUARY 9, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, January 9, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that he had reviewed the minutes of the January 3, 1978 meeting of the Board and he made a motion that the minutes be approved as, submitted. Mr. McMahon seconded the motion and it carried. ITEMS ADDED TO AGENDA M'r. McMahon advised the Board that two items were received after the regular meeting agenda was posted. He made a motion that the report of the Environmental Clean -up Crew and a Request for Approval of a Traffic Control Device be added to the agenda at this time. Mr. Brunner seconded the motion and it carried. FILING OF ENVIRONMENTAL CLEAN -UP CREW REPORT Joseph Gawrysiak, Street Commissioner, and Ed Nowak, Foreman of the Clean -Up Crew, submitted to the Board the yearly report of the crew. The report indicated 461 properties cleaned, 117 environmental complaints serviced and a total of 957 loads were taken to the landfill. In addition, the report indicated that the crew picked up bagged leaves, Christmas trees, helped in street patching in the spring and snow removal from crosswalks in the downtown area, cleaned the inner -belt property and had charge of the weed cutting and summer youth crew. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of-Traffic and Lighting, recommended that the Board approve a No Parking zone on the east side of 300 N. Niles Avenue, from LaSalle to a'point approximately 100 feet north, at the location of the three garage drives for the McGann Ambulance Service. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. BID ADVERTISING APPROVED - AERIAL TRUCK FOR FIRE DEPARTMENT Chief Oscar Van Wiele of the Fire Department submitted to the,Board a request to advertise for bids for one 100 foot aerial truck and equipment. Detailed specifications are being prepared. Chief Mirocha was present and noted that the Council has approved $120,000 for the purchase and the truck will be assigned to the new Station 6 on Gladstone Avenue. Mr. McMahon advised that he had reviewed the specifications with the Fire Department and that six of the major manufacturers could bid the equipment. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Clerk was directed to advertise for bids, with sealed bids to be received on January 30. NOTIFICATION OF ACQUISITION OF MOTOR VEHICLE FILED Chief Michael C. Borkowski, Police Department, notified the Board that the Department has acquired a 1962 Ford Van for $200 to be added to the Police Fleet. Title Transfer is being made and Mechanical Number 730 should be assigned to the vehicle. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the addition to the police fleet. REGULAR MEETING JANUARY 9, 1978 CONSULTING AGREEMENT WITH RAY S. ANDRYSIAK REFERRED A Consulting Agreement between the City of South Bend and Raymond S. Andrysiak, P. E., was submitted to the Board. Mr. McMahon advised the Board that Mr. Andrysiak is on the staff of the Engineering Department and has reached mandatory retirement age. The Department would like to retain him on a consultant basis. Mr. Andrysiak handles Barrett Law and Sewer design and construction phases for in -house projects and is very knowledgeable in those fields. Mr. Andrysiak handles counter work and is invaluable to the Department. David A. Wells, Manager of the Bureau of Design and Administration, noted that a copy of the contract had been forwarded to Deputy City Attorney Terry A. Crone for review. Mr. Mullen asked whether the contract had been reviewed by the Personnel Department and Mr. Wells said it had not. Mr. Mullen made a motion that the agreement be referred to the Personnel Department and the Legal Department for review and recommendation. Mr. Brunner seconded the motion and it carried. SIGNING OF CONTRACT - CURB AND SIDEWALK IMPROVEMENTS, CONTRACT I The contract with Rieth Riley Construction Company for curb replacement on Clayton Drive, Coral Drive, St. Joseph Street and the intersection of Klinger and Addison, was submitted to the Board for approval. Bids for the project were taken on August 29, 1977• Total amount of the contract award is $58,562.20. The Labor, Performance and Materials Payment Bonds and Certificate of Insurance were submitted with the contract. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. R.E.A.L. SERVICES PAYMENT APPROVED John Cimino, Director, Criminal Justice Planning Bureau, submitted to the Board a report indicating that the contract with R.E.A.L. Services for providing crime counselling to elderly victims has been implemented. Copies of the forms to be used were submitted. Mr. Cimino noted that in the month of December 127 cases were referred to the Crime Counsellor by the Police Department and services were provided in 41 cases. A claim in the amount of $3,394.44 for the first quarter of operations was also presented to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed and the claim for payment approved. BOND RELEASED - LOUIS MC ENDARFER Ray S. Andrysiak, Bureau of Engineering, reported that he had reviewed a request to release the Excavation Bond of Louis McEndarfer. There are no outstanding claims or permits against this bond and Mr. Andrysiak recommended release. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released, effective January 9, 1978. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the previous week was submitted. The report indicated 80 outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 9 :55 a.m. ATTEST: Patricia DeClercq, Clerk r-�