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HomeMy WebLinkAbout01/03/1978 Board of Public Works Minutes11 REGULAR MEETING JANUARY 3, 1978 A regular meeting of the Board of Public Works was convened on Tuesday, January 3, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that he had reviewed the minutes of the December 27, 1977 meeting and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. AGENDA ITEM ADDED Mr. McMahon announced that an additional agenda item had been received from the Police Department following posting of the meeting agenda. The item is a request to advertise for bids for police vehicles. Mr. McMahon made a motion that the item be added to the agenda as Item 5-B. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - JANITORIAL SERVICES FOR MUNICIPAL SERVICES FACILITY This was the date set for receiving bids for Janitorial Services for the Municipal Services Facility for 1978. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Q Servicemaster Building Services Bid was signed by Matthew Hopman, non - Elkhart, Indiana collusion affidavit was in order and a certified check was submitted as bid security. Bid - $22,704.00 Niles Janitor Service & Supply Co. Bid was signed by Thomas Borzsei, non - collusion affidavit was in order and a certified check was submitted as bid security. Bid - $23,500.00 Associated Cleaning Service Bid form was not signed. Deputy City Attorney South Bend, Indiana Terry Crone advised the Board that this was a fatal defect disqualifying the bid and it should not be read. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the two bids read were referred to Joseph Gawrysiak, Director of Transportation, for review and recommendation. VACATION RESOLUTION NO. 3452 CONFIRMED (THE SOUTH BEND CLINIC This being. the date set, hearing was held on Vacation Resolution.No. 3452 for the vacation of the first north -south alley east of Frances Street from the south right - of -way 1 -ine of East LaSalle Avenue south to the vacated east -west alley. This alley lies between Lots 3 and 7 in Halls Subdivision of Lot 15 in Cottrell's First Addition in South Bend, Indiana. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Eugene Ladewski was present on behalf of the petitioners, the Medical Arts Corporation parent company of the South Bend Clinic. Mr. Ladewski advised the Board that the petitioner owns the property contiguous to this alley. There are no neighbors who would be adversely affected by the vacation. The purpose of the vacation request is to allow the South Bend Clinic to pursue rezoning to allow use of the property as a parking lot. The facility is being enlarged and additional parking is needed. He requested that the.Board approve the petition. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board confirmed Vacation Resolution No. 3452 and it was referred to the Division of Engineering for preparation of the Assessment Roll. 2 REGULAR MEETING JANUARY 3, 1978 ANNOUNCEMENT - CITY PICK -UP OF CHRISTMAS TREES Mr. McMahon announced that the Bureau of Solid Waste and the Street Department would pick up Christmas trees in the City from January 2 through 6. Residents are asked to place their trees where trash is normally picked up, either at the alley or curb, and on the day of normal trash pick -up. If necessary, the pick -up will be continued next week in order to cover the City. RECOMMENDATION ACCEPTED - CONDITIONAL BID AWARD CLOSED CIRCUIT TELEVISION Chief Michael Borkowski advised the Board that the bids received for the Closed Circuit Television System at the Police Station had been reviewed. Funding for the purchase has been requested through a Criminal Justice Grant. Chief Borkowski recommended that the Board make a conditional bid award, based upon approval of the grant application. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the recommendation to make a conditional bid award to Communications Systems, low bidder, for the Closed Circuit Television System at $7,279.00, subject to approval of the funding. QUARTERLY REPORT OF DISCOVERY HALL MUSEUM ACQUISITIONS FILED Richard Welch, Director of Discovery Hall Museum, submitted to the Board the quarterly report of acquisitions for Discovery Hall through December 31, 1977• The report included: OBJECT Studebaker Souvenir 1928 license plates 1948 Studebaker Champion Bowsher feed mill, cabinets, Five plate glass windows Bust, negatives, records TALOS missile Studebaker Tool Tag Medallion and photos Collection of bound photos Advertising Card "Turning Wheels" comic book Pins, magazines, prints Kennedy radio Yardstick book Photographs advertising 1960 Studebaker Champion Pick -up Band Uniform, Beer Bottle, Magazines Books (reference) Johnson Outboard Motor Singer Sewing Machine Letterhead, Scrapbook, Advertising Pieces 1939 License Plates S.B. Chilled Plow Souvenir Booklet Johnson Outboard Motor Catalogs, Photos Birdsell Company pamphlets Scrapbook Newspapers 1928 Studebaker REport Photo of Painting N.P. Bowsher Company Papers & Photographs Book Photographs Photographs Oliver plates and napkins 1917 Model South Bend Malleable Range DONOR Fredrick Cummins Stephen Holden Clara Huston blocks Marlin Development White Farm Equipment Co. Studebaker - Worthington Corp. U.S. Department of the Navy Anonymous John Vance Otto Klausmeyer Richard Welch Josephine Bogol Donald Parvis Homer Fitterling Progress Club Everitt Morehouse Elinor Lee Mr. & Mrs. Martin Sante Purchased Johnson Motors Mr. & Mrs. Stanley Soleta Studebaker Driver's Club Michiana Chapter Kendall Ballard Discovery Hall Associates Rael Brown South Bend Lathe Allis- Chalmers Company Howard Small Caroline Moore Andrew Molnar Roman Radecki Mr. & Mrs. Joe Lacay Unigraphic Corp. Bill Armour W. P. Duggan Jean C. Denham South Bend Range i J El REGULAR MEETING PETITION TO KEEP PARKING ON WEST POLAND STREET FILED JANUARY 3, 1978 The Board received a petition with 26 signatures from residents of the 1300 block W. Poland Street requesting that parking not be taken off their street because of the limited amount of off - street parking. Mr. McMahon noted that Councilman Walter Kopczynski had submitted a request to remove parking on one side. That request was reviewed by the Bureau of Traffic and Lighting and they recommended that parking not be removed unless residents petitioned the Board for the removal because of the parking problem. Mr. McMahon also noted that there has been some indication another petition for parking removal will be filed with the Board. The Bureau of Traffic and Lighting is preparing a map showing the location of homeowners who signed the petition asking that parking be retained. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and action tabled until additional information is submitted by the Bureau of Traffic and Lighting and /or additional petitions are received. Mr. McMahon then noted that the petition also contains a request for a street light between 1338 and 1341 W. Poland Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. AGREEMENT WITH STATE HIGHWAY COMMISSION RE: LOGAN- HICKORY IMPROVEMENTS APPROVED Patrick McMahon, Director of Public Works, submitted to the Board an agreement with the Indiana State Highway Commission covering preliminary engineering for improvements to Logan- Hickory, between the Grand Trunk Railroad and Bulla. The City of South Bend and the City of Mishawaka entered into an agreement some time ago to jointly participate in this project, which will be funded seventy per cent from federal funds administered by the State and thirty per cent divided between South Bend and Mishawaka. The project will include four lane widening, with a fifth turning lane but completion will be some years in the future because of the need to file preliminary plans and funding requests for federal funds in advance. Signalization of the intersection will be accomplished before the widening project. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved and will be transmitted to the Indiana State Highway Commission for execution by state officials. QUARTERLY REPORT FILED AND PAYMENT REQUEST APPROVED - Y.W.C.A. In compliance with the contract between the City of South Bendand the Y.W.C.A., the report of services rendered for the quarter ending December 30, 1977 was submitted to the Board along with a request for a quarterly payment. Total amount of the contract is $30,000. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed and the Controller's Office will be directed to issue the quarterly payment. CERTIFICATE OF INSURANCE FILED - THE HICKEY COMPANY A Certificate of Insurance covering operations of The Hickey Company in the City of South Bend was submitted to the Board. The certificate is in the amount of liability required by the City. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was ordered filed. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board the following traffic control devices: A. Install No Parking on the east side of Magnolia from Prairie Avenue North approximately 170', to allow for turns at the intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. 3 REGULAR MEETING JANUARY 3, 1978 B. Install Stop Sign on Brookfield at Lathrop, an uncontrolled "tee" intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. C. Install Stop Sign on Huey at Lathrop, an uncontrolled "tee" intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. D. Install Stop Sign on Elmer at Lathrop, an uncontrolled "tee" intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. AGENDA ITEM ADDED Mr. McMahon advised the Board that an additional traffic control request had been submitted after posting of the agenda. He made a motion that the request be added to the agenda as Item 12E. Mr. Brunner seconded the motion and it carried. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board a recommendation to install No Parking on both sides of Walnut from Prairie Avenue north 50' to provide for intersection maneuverability. Mr. McMahon noted that Councilman Walter Kopczynski had requested this matter be investigated pointing out that a church in that location causes on- street parking in this area making turns difficult because the street is narrow. Mr. McMahon said the church has no off - street parking facilities. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation of the Bureau of Traffic and Lighting for the No Parking installation was approved. STREET LIGHT REQUESTS Councilman Robert Taylor submitted to the Board the following street light requests: A. Installation of a street light at 162+ Kendall Street. The area is very dark and a high crime area. Resident at that address would not object to placement of a light on his property. B. Miami Street merchants have requested increased candlepower in the lighting on Miami Street, between Indiana Avenue and Ewing Avenue. C. Residents of Lincolnway East are requesting increased candlepower in the lighting on Lincolnway East, between Twyckenham and Ironwood. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were referred to the Bureau of Traffic and Lighting for review and recommendation. i1L1116W:12 7 -111ri 7f Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds were submitted in proper form and could be approved: A. Excavation Bond - Taylor Construction Company B. Contractor's Bond - Taylor Construction Company C. Excavation Bond - Stickler Plumbing & Heating Company D. Excavation Bond - Donald Madaras d /b /a Speedy Sewer Cleaners Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bonds were approved. REGULAR MEETING STREET LIGHT OUTAGE REPORT FILED JANUARY 3, 197$ The Street Light Outage report for the period December 27 through 30 was submitted to the Board. The report indicated fourteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. BID ADVERTISING APPROVED - VEHICLES FOR POLICE DEPARTMENT The Board received a request from Chief Michael Borkowski to approve advertising for bids for police vehicles for 1978. Chief Borkowski indicated that funds are to be requested from Revenue Sharing and submitted detailed specifications for detective vehicles and patrol vehicles, with approximately 42 to be purchased, 12 detective and 30 patrol units. Unit price bidding was requested. Information on the total cost of the vehicles is needed in order to prepare the ordinance requesting revenue sharing funds. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed that bid advertising be prepared, with sealed bids to be received on January 23, 1978. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:15 a.m. ATTEST: Patricia DeClercq, Clerk J