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HomeMy WebLinkAbout05/19/1980 Board of Public Works Minutes436 REGULAR T-ZEETING MAY 19, 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, May 19, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the regular meeting of May 12, 1980, had been reviewed, and Mr. Kernan made a motion that the minutes be approved as submitted, seconded by Mr. Hill and carried. OPENING OF BIDS - STREET DEPARTMENT MATERIALS (DE- ICING) This was the date set for receiving bids for de -icing materials for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune.and the Tri- County News.which were found to be sufficient. The following bids were opened and publicly read: Diamond Crystal Salt Company Bid was signed by Chester I. St. Clair, Michigan Schlarb, non - collusion affidavit was in order, and a certified check in the amount of 10% of the bid was submitted. 10,000 ton - Rock Salt $33.65/ton Morton Salt Bid was signed by David B. 110 North Wacker Drive Nilson, non - collusion Chicago, Illinois affidavit was in order, and a certified check in the amount of 10% of the bid was submitted. 12,000 ton - Morton Bulk Safe -T -Salt International Salt Company Clarks Summit, Pennsylvania 12,000 ton - Rock Salt Domtar Industries, Inc. 9950 W. Lawrence Avenue Schiller Park, Illinois $26.94 /ton Bid was signed by John A. C. Atkins, non- collusion affidavit was in order, and a certified check in the amount of 10% of the bid was submitted. $31.49 /ton Bid was signed by R. J. Jarecki, non - collusion affidavit was in order, and a bid bond in the amount of 10% of the bid was submitted. 10,000 ton - Rock Salt $27.88/ton Deputy Attorney Crone advised the Board that Domtar Industries had not submitted a certified check with its bid as required; however, the bid bond was in the proper amount. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Clerk was instructed to notify the officials of Domtar Industries and advise them that their bid would be considered if the proper security - -a certified check in the amount of 10% of the bid - -was received in the Office of the Clerk of the Board within 48 hours. REGULAR MEETING Medusa Aggregates Company P. 0. Box 5529 Lafayette, Indiana 4,17 MAY 19, 1980 Bid was signed by Glenn A. Remaly non - collusion affidavit was in order, and a bid bond in the amount of 10% of the bid was submitted. 10,000 ton - Calcium Chloride Sand Mixture $10.15 /ton The Levy Company Bid was signed by R. D. Marrese, P. 0. Box 540 non - collusion affidavit was in Portage, Indiana order, and a bid bond in the amount of 10% of the bid was submitted. 10,000 ton - Calcium Chloride Slag Sand $11.25 /ton Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bids were referred to the Street Department for review and recommendation. PUBLIC HEARING - REVENUE SHARING EXPENDITURES FOR 1980 This was the date set for holding a public hearing on the proposed use of Revenue Sharing Funds in the amount of $240,000.00 during the calendar year 1980. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted that this was the public hearing on the proposed use of funds as follows: General Street Improvements $240,000.00 In accordance with the guidelines adopted for such use of revenue sharing funds, information about this public hearing was forwarded to the following senior citizen groups with.the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program and Senior Citizens Group of LaSalle Park. There appeared to be no one present to speak against the proposed expenditures. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. At this time, a gentleman in the audience, raised his hand to speak. He identified himself as Mr. William Albrecht, 1633 North Huey Street, and asked if the appropriation being considered was to be used for environmental clean -up of lots in the city. Mr. McMahon advised Mr. Albrecht that the funds would be used for general street improvements such as paving and slurry sealing. He stated that this money would not be used for clean -up of lots. Mr. Albrecht stated that many of the streets in his neighborhood had been slurry sealed on more than one occasion; however, his street had only been slurry sealed one time. Mr. McMahon stated that he would advise Mr. John,Baumgartner, Manager of the Street Department, of Mr. Albrecht's comments and ask him to look into the matter. Mr. Albrecht then stated that he had a complaint concerning two lots behind his property and the fact that they have never been cleaned up despite his calling the city regarding the problem. He stated that the garbage cans in the alley are never covered, abandoned vehicles are on the properties and cars are continu- ally parked on the sidewalks. Mr. Hill indicated that the Environmental Office would send out an inspector to make a report of the nuisances Mr. Albrecht had enumerated. Another resident in the area complained about the job done last summer by the CETA work crews in the area. She complained that they were not properly supervised and only swept the street while the lots in the area were not even touched. Another resident stated that she had called the Mayor's Action Center concerning several properties in the vicinity of her property, and many of those had been taken care of. Mr. McMahon stated that the city has a limited number of inspectors who work on environmental problems, but he assured the residents that their complaints would be checked into and a follow -up would be done. He informed the citizens that, on private property, it may take some time before any improvement is seen because the city is required by law to first notify the property owner to clean the property. Then, if the property owner does not l � • REGULAR MEETING MAY 19. 1980 comply, the city would have its crews clean the lot and the owner would be billed for the clean -up. Another gentleman in the audience asked if the revenue sharing funds are allotted for 1980. Mr. Kernan explained that most of the revenue sharing funds for this year have been appropriated. He stated that, prior to the appropriation of those funds, public hearings are held as required by law. Mr. Albrecht complained about the manner in which the Street Department workers patch the holes in city streets. He felt it was a waste of money. Mr. McMahon advised Mr. Albrecht that the Street Depart- ment must patch all the holes in the.streets as they are observed and, at times, on a temporary basis because of the weather conditions. He stated that, when the weather does not permit adequate patching, the work is done on a temporary basis; however, a follow -up is done on all temporary jobs. Mr. McMahon stated that the Deputy Clerk would take down the citizens' complaints concerning environmental problems and refer them to the Mayor's Action Center for an inspection. LEASES WITH REDEVELOPMENT FOR SURFACE PARKING Mr. McMahon stated that the Redevelopment Department was in the process of updating its leases on downtown property and had, at a previous meeting, terminated certain leases with the city for surface parking. He stated that revised leases had been prepared and were being submitted to the Board for approval for the following parcels of land: Disposition Parcel Nos. 4 -3, 4 -30, 4 -28, 4 -29, 4 -80, 8 -9, 8 -11, 9 -1, 9 -8 and 9 -9 Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the leases were referred to the Controller's Office and the Legal Department for review and recommendation. APPROVED REQUEST TO ADVERTISE FOR: BIDS STREET "DEPARTMENT EQUIPMENT Mr. John Baumgartner, Director of the Division of Transportation, requested permission from the Board to advertise for bids on a mechanical sweeper, with bids to be opened on June 2, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. APPROVAL OF CHANGE ORDER NO. '4 RITSCHARD BROS'. (FIRST BANK CENTER) Mr. McMahon reported that Ritschard Brothers, Inc. has submitted for approval Change Order No. 4 in the amount of $15,330.00 for miscel- laneous work items necessary to bring the foundation, de- watering and excavation work forward. He stated that the change order takes care of six months of de- watering and rock removal and increases the total contract amount to $497,942.07. Mr. McMahon stated that the Construction Manager and the Architect had reviewed the change order and the work performed and had found in to be in order. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, Change Order No. 4 in the amount of $15,330.00 was approved. APPROVAL OF COPIER RENTAL AGREEMENT- CETA Mr. McMahon noted that the Board had previously awarded the low bid for an office copier to Adams -Remco for the Bureau of Employ- ment and Training. A Copier Rental Agreement for lease of the machine at a cost of $307.00 per month was submitted for execution. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the rental agreement was approved. 1 43( REGULAR MEETING APPROVE REQUEST TO SELL POPPIES MAY 19, 1980 Mr. John Dickens, Post Commander of the Veterans of Foreign Wars, Post No. 9733, submitted his request for permission to sell poppies on the public sidewalks on May 23 and May 24, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. APPROVE TENT AT TIPPECANOE PLACE - SOUTHHOLD RESTORATIONS A request of Southhold Restorations to erect a tent at Tippecanoe Place on May 22, 1980, was submitted. In connection with Historic Preservation Week, Southhold was conducting an award ceremony on the property starting at 11:30 a.m. The Board was advised that City Awning Company would erect the 30 x 45 foot, fire -proof tent to accommodate 200 people for approximately five hours. It was noted that Southhold has obtained insurance on the tent with Tower Insurance Agency and also has its own liability insurance. Mr. McMahon advised that certain fire requirements needed to be complied with, such as having fire extinguishers handy, posting no- smoking signs, fire - proofed tent, the tent located at least 10 feet away from any building and not directly under any power lines. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved subject to the filing of a Certificate of Insurance in the Board Office, and compliance with fire regulations. ADOPTION OF RESOLUTION NO. 9. 1980 - DISPOSE OF OBSOLETE VEHICLES RESOLUTION NO. 9. 1980 WHEREAS, it has been determined by the Board of Public Works that the following vehicles are obsolete and deteriorated to the point where repair costs would exceed their value: Substandard Building Department Mechanical No. 611, 1973 Chevrolet Serial No. 1K69H3J235258 Mechanical No. 615, 1972 Plymouth Serial No. PK41G20241963 WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly, permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed vehicles are obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to scrap said vehicles and that they be removed from the City Vehicle Inventory. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Mr. McMahon advised that the two vehicles being disposed were the vehicles recently replaced in the Builidng Department from Harold Medow, Inc. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the resolution was adopted. ELI REGULAR MEETING MAY 19. 1980 ASSIGNMENT OF VEHICLE NUMBERS Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, Vehicle No. 50 was assigned to the 1974 Plymouth Valiant recently purchased by the Building Department. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, Vehicle No. 611 was assigned to the 1975 Plymouth Duster recently purchased by the Substandard Building Department. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the following Vehicle Numbers were assigned to the recently purchases six 1980 Ford Fairmont Detective vehicles: Serial Serial Serial Serial Serial Serial No No. No. No. No. No. OE91A164985 OE91A164987 OE91A164988 OE91A164990 OE91A164989 OE91A164986 Vehicle No. 692 Vehicle No. 693 Vehicle No. 694 Vehicle No. 695 Vehicle No. 696 Vehicle No. 697 APPROVAL OF OPEN AIR STAND - 1"101 SOUTH BEND AVENUE The application of the Great American Hot Dog Stand, 1101 South Bend Avenue, was considered by the Board. The application had previously been referred to the Legal Department for review. At the April 28, 1980, meeting of the Board, a policy had been established concerning open air stands in the City of South Bend. In accordance with that policy, the application had been referred to the Health Department and the Environmental Protection Office for review and recommendation. Inspector George Crofoot of the Health. Department recommended approval and suggested that the trash containers be covered. The Environmental Office reported that they have never experienced a problem with.litter and trash from the Hot Dog Stand. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the application for an open air stand license for 1980 was approved and referred to the Deputy Controller's Office for issuance. APPROVE MARTIAL ARTS DEMONSTRATION- RIVER "BEND PLAZA The Martial Arts Club was requesting the use of Robertson's Stage on May 24, 1980, from 12 :00 noon to 2:00 p.m., for a martial arts demonstration to be held in conjunction with the Shriner's Children's Parade. It was noted that the club has obtained releases from all participants in the event of any injuries that may occur during the demonstration. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. APPROVE SALE OF POPCORN ON RIVER BEND PLAZA - OUR LADY OF HUNGARY YOUTH GROUP The Downtown Council of the Chamber of Commerce requested permission for the Our Lady of Hungary Youth Group to sell popcorn on River Bend Plaza on May 24, 1980, from 12:00 noon to 3:00 p.m., in conjunction with the Shriner's Children's Parade. It was noted that trash barrels would be provided. Upon a motion made by Mr. McMaoon, seconded by Mr. Hill and carried, the request was approved subject to the filing of the appropriate Certificate of Insurance. irl u 1 M1 REGULAR MEETING MAY 19. 1980 FILING OF NOTICE OF ENCROACHMENTS - FIRST BANK CENTER PROJECT Mr. McMahon advised the Board that, for the purpose of selling the bonds, FBT Bancorp was requesting that the City of South Bend convey title to or grant easements to use certain areas for the conveyance of certain improvements which extend beyond the boundaries of the property bounded by Michigan, Colfax, St. Joseph and Washington Streets. It was noted that surveys have indicated that the improve - ments extend beyond those boundaries and encroach upon the right - of -way of each of the aforementioned streets. Mr. McMahon stated that formal approval was required by the Board and that Lang, Feeney and Associates would be preparing the appropriate documents for the Board's execution. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the letter was placed on file with formal action to be taken on the encroachments when the final documents are submitted to the Board for execution. Mr. McMahon explained that all encroachments are below ground. REQUEST OF FBT BANCORP TO PURCHASE PROPERTY IN FRONT OF MORRIS CIVIC AUDITORIUM A request of FBT Bancorp, Inc. was received for the purchase of the parcel of property in front of the Morris Civic Auditorium, known as Disposition Parcel No. 2 -13, Ind. R -66. Mr. McMahon stated that this request had been discussed previously with the City Council. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the various city agencies for review and recommendation. APPROVE MAURICE MATTHYS LITTLE LEAGUE PARADE A request from Mr. Bill Scherperell, President of the Maurice Matthys Little League, was received for permission to conduct a parade on Saturday, May 24, 1980, at 9 :00 a.m., starting at the Little League Park on Meadow Lane to Edison, North on Edison and Villageway to Washington, east on Washington to Gladstone, north on Gladstone to Linden, west on Linden to Lombardy, south on Lombardy to Ford, west on Ford to Sample, east on Sample to Evergreen, and south on Evergreen to the ball park. It was anticipated there would be approximately 60 vehicles in the parade. Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the parade, in conjunction with the Traffic Division. It was noted that the route to be used is the same route as used in previous years, and the Traffic Division has indicated it can assign a car to the parade as in past years. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the parade was approved subject to the filing of the appropriate Certificate of Insurance. APPROVE BLOCK PARTY - HASS DRIVE A recommendation from Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, was received by the Board. Mr. Wadzinski recommended approval of the request to close Hass Drive from Rose.to Kettering on Saturday, June 7, 1980; however, he requested that the beginning time period be stipulated at 10:00 a.m. or 12:00 noon to accommodate those individuals on the block. Further, a 12 -foot wide lane should be maintained free and clear of any and all obstructions because of the street's proximity to the park. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved in accordance with Mr. Wadzinski's recom- mendation. 442 REGULAR MEETING MAY 19, 1980 APPROVE BLOCK PARTY 1300 and 1400 BLOCKS OF MATTHEWS LANE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the 'request to block off the 1300 and 1400 blocks of Matthews Lane for a block party on Sunday, May 25, 1980, from 2:00 p.m. until 8:00 p.m. Approval of this request is recom- mended subject to a free 12 -foot wide lane being maintained open for emergency vehicle passage. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved in accordance with Mr. Wadzinski's recommendation. APPROVE EXIT ONTO MICHIGAN STREET FROM SURFACE PARKING LOT NO. 1 At the May 12, 1980, meeting of the Board, a petition had been submitted requesting access onto Michigan Street from Parking Lot No. 1 because of the one -way south pattern of the alley and the fact that the lot's only exit was in the alley going south. Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the Board for the exit only onto Michigan Street with the right to rescind the recommendation in the event the parking lot security is severely breached with non - paying parkers, or a traffic /pedestrian problem develops. It was noted that an old drive -way presently exists near the northwest corner of the lot and the utilization of the driveway as an exit would require the removal of at least two and possibly three on- street parking spaces in the Supergraphic area. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the use of Michigan Street as an exit only from the parking lot was approved. APPROVE STREET LIGHT REMOVALS Mr. Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, recommended approval of the following street lights: Intersecting alley north of Navarre, west of Main 300 South Franklin 100 North Michigan (2 lights) Mr. McMahon noted that removal of the above mentioned lights would result in a monthly decrease charge of $36.61. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the recommenda- tions for street light removal were approved. APPROVAL OF TRAFFIC CONTROL DEVICES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the following traffic control devices: Installation of 30 Minute Parking 6 AM - 6 PM On south side of 100 East Jefferson (front of St. Joseph Bank Building), to promote curb space turnover. Removal of Green Curb, 10 Minute Zone, and revision to 15 Minute Parking 6 AM - 6 PM Except Sunday on south side of 100 East Jefferson (Plaza 100 Building), to promote curb space turnover. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the recommendations for traffic control devices were approved. REGULAR MEETING 443 MAY 19, 1980 REQUESTS TO PURCHASE CITY -OWNED PROPERTIES (1817 BENTON COURT AND 215 EAST CALVERT) A request to purchase city -owned property at 1817 Benton Court was received from Mr. Robert Hennessey, 216 East Dayton. A similar request to purchase property at 215 East Calvert from Mrs. Allean Franklin Mcneil, 217 East Calvert, was also received. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the requests were referred to the various city agencies for review and recommendation. REQUEST TO CONDUCT BIKE- A -THON - AMERICAN DIABETES ASSOCIATION A request from the American Diabetes Association to conduct a Bike -A -Thou on October 5, 1980, (rain date of October 12, 1980) was received. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the date was reserved on the calendar and the request was referred to the Bureau of Traffic and Lighting and the Traffic Division of the Police Department for review and recommendation. The Clerk was instructed to request a proposed route from the petitioning party as soon as possible, but not less than three months in advance of the bike -a -thon. APPROVE ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Environmental /Action Center was received for permission to have city environmental crews clean the following lots within the city: ADDRESS 221 Eckman 217 Eckman lot South of 205 S. Chicago 221 S. Chicago 702 Albert 1238 Chalfant 301 Broadway 532 -34 S. Carroll 139 E. Broadway lot 15 N. pt. BOL Bulla &Patton lot 16 Bulla & Patton 419 N. Eddy 2018 Beverly Place 1341 N. Olive 1622 N. O'Brien 704 Marietta 631 E. Pennsylvania 448 S. Warren 610 Cedar 2221 Linden, lot west 731 N. Cleveland 717 Kentucky 2502 Poland 3806 Belle Vista 311 S. Chapin 500 block of S. Lafayette 600 block Cresent (county) 804 Turnock (county) 1801 Chapin (county) 308 S. Kentucky CONDITION litter, weeds, garbage litter, weeds garbage garbage litter, junk, no trash receptacle litter, garbage litter, garbage litter, junk, defaced structures litter, junk, garbage weeds, boxes, appliances, junk weeds, boxes; appliances, junk litter, weeds, dead trees, junk, trash stove on front porch litter, boxes, junk weeds, garbage litter, junk, garbage litter, demolition remains garbage, no can litter, junk, trash weeds, garbage litter, furniture barrel in parkway appliances, garbage trash trash, junk litter, weeds, junk, trash litter, dead trees, junk litter, weeds, junk litter, demolition remains, junk litter, junk It was noted that the property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. 444 REGULAR MEETING STREET LIGHT OUTAGE REPORT MAY 19. 1980 The report indicated 13 outages between the period of May 6, 1980, and May 15, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted for approval Claim Docket Numbers 8884 through 9186 and recommended approval.. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the report was filed and the claims were approved. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting adjourned at 10:25 a.m. Patrick M. McMahon chard L. Hil d Jo ph E. Kernan ATTEST: Barbara J. Bye s, ClerIS n