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HomeMy WebLinkAbout05/12/1980 Board of Public Works MinutesREGULAR MEETING MAY 12, 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, May 12, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the regular meeting of May 5, 1980, had been reviewed, and Mr. Kernan made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion, and it carried. AGENDA ITEMS ADDED Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the following two items were added to the agenda: OFFER TO PURCHASE 1212 SOUTH FRANKLIN Mr. McMahon stated that two inquiries into the possibility of purchasing the city -owned lot at 1212 South Franklin had previously been received by the Board. An offering price had been set in the amount of $879.00. The Board had advertised for sealed bids for the property at its meeting of May 5, 1980, and none had been received. As per the instructions of Mr. McMahon at that time, the Clerk had contacted the interested parties and advised them to submit their offers to purchase to the Board at its next meeting being May 12, 1980. Mr. McMahon stated that an offer of $200 had been received this morning from Mr. Noel Yarger, President of North American Signs. After due consideration by the Board, Mr. McMahon made a motion to advise Mr. Yarger that the Board would approve the sale for an amount of $500, seconded by Mr. Hill and carried. It was noted that, should Mr. Yarger accept the city's counter - offer, the sale would be subject to approval by the Common Council. APPROVE PURCHASE OF USED CARS - BUILDING DEPARTMENT Mr. McMahon stated that Mr. James Markle, Auilding Commissioner, was requesting approval from the Board for the purchase of two used vehicles for his department. Mr. Markle had received quotes and had found that the quote of Harold Medow in the total amount of $3,400 for purchase of a 1975 Plymouth Duster and a 1974 Plymouth Valiant was the best quote. Mr. Markle stated that the odometer readings were 30,000 miles on the 1975 Duster and 70,000 miles on the Valiant. Mr. McMahon stated that the above two cars to be purchased were in far better condition than the ones being replaced. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, approval was granted for the purchase of the vehicles from Harold Medow. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the vehicles to be replaced were declared to be obsolete and approval to scrap the vehicles is to be requested of the Common Council. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3489, 1980 (HOMELAND SECOND ADDITION) VACATION RESOLUTION NO. 3489, 1980 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Alley running 130 feet East -West to the first North -South alley between Lots 142 & 143, of Homeland Second Addition. X31 REGULAR MEETING MAY 12, 1980 Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 142 & 143, Homeland Second Addition Notice of this Resolution shall be published on the 16th & 23rd day of May, 1980, in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 2nd day of June, 1980, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 12th day of May, 1980. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Board filed the reports, adopted the above Resolution and set a public hearing on the Resolution for June 2, 1980. FILING OF PETITION TO VACATE TWO ALLEYS (NORTH OF PRAIRIE TO GRANT) Mr. McMahon indicated that the Heritage Baptist Church, 2049 Prairie Avenue, had petitioned the Board to vacate the following alleys: East -West 12 foot alley north of Lots 50, 51 and 52 in Highland Park First Addition (just north of Prairie Avenue at Grant Street), and East -West 12 foot alley north of Lots 149, 150 and 151 in Whiteman's First Addition (just north of Prairie Avenue at Grant Street). Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the petition was referred to the Engineering Department, the Area Plan Commission and Community Development for review and recommenda- tion. PUBLIC HEARING ON USE OF REVENUE SHARING FUNDS.APPROVED Deputy Controller Michael L. Vance requested that the Board schedule a public hearing on the proposed use of revenue sharing funds as follows: $240,000 General Street Improvements The hearing is to be scheduled for May 19, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board approved the request to schedule the public hearing and directed the Clerk to advertise for a hearing to be on Monday, May 19, 1980. 432 REGULAR MEETING MAY 12, 1980 REFERRAL OF PETITION TO ALLOW ACCESS TO MICHIGAN STREET FROM CITY PARKING LOT NO. 1 Mr. McMahon stated that a petition had been received requesting that vehicles parking in City Lot 1 be given access to Michigan Street. The petition noted that, since the alley bordering the lot is one way south, the lot north of the parking garage on St. Joseph Street.had been given an exit on St. Joseph Street. Those vehicles parked in City Lot 1 must drive south in the alley to Jefferson and then drive three blocks to arrive back at the corner of Washington and Michigan where the parking lot is located The petition was signed by 53 individuals. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the petition was referred to the Bureau of Traffic and Lighting and the director of the Parking Garages. APPROVAL OF CHANGE ORDER NO. 3 - RITSCHARD BROTHERS (FIRST BANK CENTER) Mr. McMahon reported that Ritschard Brothers, Inc. was submitting for approval of Change Order No. 3 in the amount of $5,440.00 for the placement of 1,360 cubic yards of granular fill for the parking garage ramp. The contract amount, including Change Order No. 3, was in the amount of $482,612.07. Mr. McMahon stated that the Construction Manager and the Architect had reviewed the change order and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, Change Order No. 3 in the amount of $5,440.00 was approved. REQUEST FOR IMPROVED STREET LIGHTING - MORRIS PARK COUNTRY CLUB A request was received from the Morris Park Country Club concerning the street lighting at the intersection of Madison Street and Ironwood Drive. Mr. Curtis R. Heckaman, House Chairman of the Board of Directors, requested the installation of a more modern lamp which would give greater illumination than the present old- fashioned concrete post lamp. Mr. McMahon made a motion that the request be filed and referred to the Bureau of Traffic and Lighting to be considered when the moritorium on street lighting is lifted, seconded by Mr. Hill and carried. FILING OF ADJUSTED PARKING RATES - SOUTH BEND PARKING CO., INC. Mr. McMahon noted that the South Bend Parking Company had submitted notification of an adjustment in their parking rates as follows: 310 West Washington Street - Lot 4 $1.00 up to 12 hours 220 West Wayne Street - Lot 20 $1.00 up to 12 hours 225 West Washington Street - Lot 23 $ .50 up to 1 hour .25 each additional hour 1.25 maximum all day .75 evenings The notice of adjusted parking rates was signed by Mr. Harry Coffman and was dated May 2, 1980. Mr. McMahon explained that the Board of Public Works had no control over the rate adjustments and that the correspondence from Mr. Coffman would be noted and filed with the Board. 433 REGULAR MEETING MAY 12, 1980 REQUESTS FOR BLOCK PARTIES (HASS DRIVE AND MATTHEWS LANE) A request for the following block parties was submitted: 1300 and 1400 blocks - Matthews Lane Sunday, May 25, 1980 - 2 :00 p.m. to 8:00 p.m. Hass Drive from Rose Road to Kettering Drive Saturday, June 7, 1980 - all day Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the requests were referred to the Bureau of Traffic and Lighting and the Traffic Division of the Police Department for review and recom- mendation. APPROVED SALE OF POPPIES - AMERICAN LEGION AUXILIARIES The American Legion Auxiliary Unit 303 and the American Legion Auxiliary Unit 357 requested permission to sell veteran -made poppies on the public sidewalks May 16 and May 17, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the requests were approved. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Environmental /Action Center was received for permission to have city environmental crews clean the following lots within the city: ADDRESS CONDITION 410 -412 S. William 1501 S. Catalpa 937 South Bend Ave. (Pandora's Box) RR property N. of 502 S. 36th St. 1619 Robinson 1353 N. Olive 626 Pennsylvania 510 N. St. Joseph 1020 Van Buren 423 Arthur 522 -24 Ohio 531 -33 Pennsylvania 1137 E. Ewing S/W corner Iowa & Elwood 1235 W. Colfax 600 block W. South St., S. side 1410 W. Indiana, lot west 600 block W. South St., S. side Junk Junk, Garbage Junk, Litter, Brush Litter, Brush, Junk, Trash Trash Litter, Brush, Garbage Litter, Boxes, Junk Litter, Garbage Appliances, Garbage Litter, Brush, Boxes, Rotten Stump Junk, Litter, Garbage Litter, Junk, Garbage Litter, Demolition Remains, Plaster Brush, litter Litter, weeds, Demolition Remains Litter, Garbage Brush Litter, Garbage It was noted that the property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. APPROVAL OF WEST SIDE MEMORIAL DAY PARADE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted his recommendation for approval of the West Side Memorial Day Parade to be held on Monday, May 26, 1980. It was noted that the assembly area, parade route and end of parade de- marshalling area is the same as used in previous years. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the parade was approved. 434 REGULAR MEETING MAY '12. 1980 APPROVAL OF RESTRICTED RESIDENTIAL PARKING ZONE (900 SOUTH ESTHER AND 1700 HILDRETH) Mr. Ralph J. Wadzinski Manager of the Bureau of Traffic and Lighting, submitted his recommendations concerning the restricted residential parking request for the IUSB area as follows: 900 block of 20th Street - percentage usage rate under the ordinance requirements 1000 block of 20th Street - percentage usage rate under the ordinance requirements 900 block of South Esther - recommended the installation of restricted residential parking zone from 8:00 a.m. to 5:00 p.m. 1000 block of Esther percentage usage rate under the ordinance requirements 1100 block of Esther - percentage usage rate under the ordinance requirements 1600 block of Hildreth percentage usage rate under the ordinance requirements 1700 block of Hildreth - recommended the installation of restricted residential parking zone from 8:00 a.m. through 8:00 p.m. Mr. Wadzinski further reported that, of the seven blocks petitioned. only the 900 block of South Esther and the 1700 block of Hildreth met the requirements of the ordinance. He noted that the main parking lot at IUSB averaged two - thirds occupancy throughout the day, and it was felt the surplus capacity of 33% of the lot is capable of absorbing the 41 curb spaces in the two blocks recom- mended for restricted parking. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the report was filed and the recommendations approved for restricted residential parking in the 900 block of South Esther and the 1700 block of Hildreth. The Clerk was instructed to advise the councilman for the district of the Board's decision. Mr. Hill suggested that additional follow - up be made by the Bureau of Traffic and Lighting after a 60 -day period in those areas which did not meet the ordinance requirements to determine if usage percentage rate had increased, assuming IUSB is in session. APPROVAL OF CONTRACTOR'S BONDS - GILBERT HARWELL AND STEVEN R. LITTLE CONSTRUCTION The Board received the Contractor Bonds for Gilbert Harwell and Steven R. Little Construction. A recommendation from Ray S. Andrysiak was received for approval of each of the bonds. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bond of Gilbert Harwell was approved. Upon a motion made by Mr. McMahon, seconded by Mr. Hill.and carried the bond of Steven R. Little Construction was approved. APPROVAL OF CETA SUBGRANT MODIFICATIONS Mr. Elroy Kelzenberg submitted Modification No. l to the subgrant agreement with Southold Heritage Foundation, which modification provided an administrative budget of $150 for costs associated with contract administration. It was noted that all other parts of the initial agreement remained unchanged. Modification No. 1 to the subgrant agreement with the Northern Indiana State Hospital /Development Disabilities was also submitted [1 1 REGULAR MEETING MAY 12, 1980 for approval. The modification provided an administrative budget of $1,675 for costs associated with contract administration. It was noted that all other parts of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the above modifications were approved. STREET LIGHT OUTAGE REPORT The report indicated five outages between the period of May 4, 1980, and May 6, 1980. The report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Claim Docket Numbers 8333 through Upon a motion made by Mr. McMahon, carried, the report was filed and Vance submitted for approval No. 8883 and recommended approval. seconded by Mr. Kernan and the claims approved. ROUTE FILED - INDIANA BLACK EXPO PARADE A request had previously been submitted to the Board for approval of a parade to be held in conjunction with the Miss Indiana Black Expo Finals in South Bend, June 20 -22, 1980. A representative of the organization was present and submitted to the Board the proposed route for the parade to be held on June 21, 1980, at 2:00 p.m., starting at Hansel Center to LaSalle Park. It was stated that this would be the first time the pageant was held in South Bend and it was expected that between 1,500 and 2,000 persons would attend for the three -day period. It was anticipated that the parade would consist of approximately 75 to 100 units. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request and route was referred to the Bureau of Traffic and Lighting and the Traffic Division of the Police Department for review and recommendation. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting adjourned at 10:05 a.m. P c McMa on Richard L. Hi o oseph E. Kerna Attest: da,, 6 cep oz_ g-. Bar ara J. Byer K, C erT 435