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HomeMy WebLinkAbout05/05/1980 Board of Public Works MinutesREGULAR MEETING MAY 5, 1980 A regular meeting of the Board of Public Works s was convened at 9:30 a.m., on Monday, May 5, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L Hill and 11r Joseph, E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. he -Mahon and carried, the minutes of the April 28, 1980, meeting of the Board were approved as submitted. AGENDA ITEMS ADDED Mr. McMahon made a motion to add to the agenda the request for the Memorial Day Parade on May 26, 1980, by the West Side Memorial Committee, seconded by Mr. Hill and carried. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, a request for permission to advertise for bids for street scarification was also added. PARADE REQUEST WEST SIDE MEMORIAL COMMITTEE A request was received from the West Side Memorial Committee for permission to hold a parade on Memorial Day, May 26, 1980 It was indicated that this was the traditional parade sponsored every year by the Memorial Committee. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Dep'ar'tment, Traffic Division, for review and recommendation. OPENING OF SEALED BIDS SALE OF 1212 SOUTH FRANKLIN This was the date set for receiving and opening sealed bids for the sale of city -owned property located at 1212 South Franklin Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon explained that two parties had expressed an interest in purchasing the property; therefore, the city was required to advertise for sale and receive bids for the property. He noted that no bids had been received, and upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Clerk was instructed to contact the interested parties and advise them to submit their offers to purchase to the Board at the next meeting. FILE CORRESPONDENCE FROM MICHIANA WATERSHED RE:- EAST -RACE DEVELOPMENT AND 10TH ANNUAL RIVER RUN The Michiana Watershed submitted to the Board its resolution support- ing the plan of an easement of land for a safe bike -hike pathway between the St. Joseph River and the East Bank Emporium which is a development of property just north of the Jefferson Boulevard Bridge on the river's east side. The resolution also supported the donation of that land by the property owners to the City of South Bend with with maintenance to be provided by the Park Department. . Correspondence was also received concerning the 10th Annual St. Joseph River Run which will be held this year on Saturday, May 10, 1980, starting at 10:00 a.m. at Veteran's Memorial.Park and at 11:30 a.m. at Leeper Park. The communication was filed. REGULAR MEETING MAY 5, 1980 APPROVE REQUESTS TO ADVERTISE FOR BIDS Mr. John Baumgartner, Manager of the Bureau of Streets, submitted to the Board for approval a request to advertise and receive bids for 10,000 tons or less of Sodium Chloride, 10,000 tons or less of Calcium Chloride treated Sand or Slag, and 50,000 gallons or less of Liquid Calcium Chloride. Mr. McMahon stated that, in this way, the city may be able to purchase from suppliers any materials left over from the previous year, thereby getting an early start for the winter season. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. Mr. McMahon requested permission to advertise for bids for the Sample Street improvements, Chapin to Olive Streets, in order that bids might be received by the latter part of the month. He explained that the project would include widening and sewer work and would be in excess of $1.2 million. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. Mr. McMahon also requested permission to advertise for bids for the scarification of certain city streets as part of its public works program for the summer. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. APPROVE REQUEST OF MEMORIAL HOSPITAL RE: RESTRICTED RESIDENTIAL PARKING At the April 7, 1980, meeting of the Board, a letter had been submitted from Mr. Bruce Hammerschmidt, attorney for Memorial Hospital, concerning the approval of restricted residential parking in the 600 block of North Lafayette Boulevard. Mr. Hill explained that the point made by Memorial Hospital raises a question in that the hospital owns two - thirds of the property on the east side of the street. In looking at the petition, it was determined that the remaining property owners on that side of the street did not sign the petition. He stated that, unfortunately, the ordinance passed did not provide any guidance under the circumstances. In view of that, Mr. Hill stated that he recommended that the east side of the 600 block of North Lafayette Boulevard be exempt from the restricted parking zone. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the east side of the 600 block of North Lafayette Boulevard will be exempt from the parking restriction, and only the west side of that block be included in the restricted parking zone. Mr. Hill further stated that the clear intent of the ordinance is to try and free up areas in front of private residences for parking by the residents. Consistent with that, he did not feel the restricted parking could be extended into areas abutting Memorial Hospital property. DENY REQUEST FOR STREET LIGHTS - BRIDGETON IN. AND SOMERSWORTH DR.'. Mr. McMahon stated that the Board had previously received a petition for street lights from Americana Realty in Section I of Kensington Farms Subdivision, more specifically Bridgeton Lane and Somersworth Drive. A letter from Police Chief Michael C. Borkowski recommended that street lights not be installed at this time in view of the fact that the two homes which are presently under construction are located approximately three - tenths of a mile from the nearest occupied home. It was noted that a field and a hill block the view of these new homes from the occupied residences and the installation of a light may provide lighting for potential thieves. Chief Borkowski indicated that no clearly identifiable public safety need for the lighting existed. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was tabled to be held on record and reviewed at such a time as when the moritorium on street lights is withdrawn. r- L7 425>:i REGULAR MEETING MAY 5. 1980 PARADE REQUEST - SOUTH BEND CHAPTER OF INDIANA BLACK EXPO A request was received from the Indiana Black Expo, Inc., for permission to hold a small parade in the community starting at Hansel Center to LaSalle Park. A specific date for the parade was not requested, and the letter indicated that representatives of the group would like to meet with the Board to discuss in detail the request. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was filed. REQUEST TO PURCHASE CITY -OWNED PROPERTIES (1114 SOUTH CARROLL STREET AND 1001 WEST WASHINGTON) A request to purchase a city -owned lot at 1114 South Carroll Street was received from Mrs. Rosie Mae Redmon, 1118 S. Carroll. Mr. James L. Mullins, 1005 W. Washington, also inquired into the possibility of purchasing the city -owned lot located at 1001 West Washington. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the requests were referred to the various city agencies for a determination as to whether or not the city need retain the lots. APPROVAL OF LEASE EXTENSIONS A lease extension for one year from Medow Leasing was requested for lease of a 1978 Dodge Aspen, Serial #NL45D8B324070, for the Bureau of Employment and Training, to May 19, 1981. It was noted that all stipulations of the original lease agreement would remain unchanged; however, there would be a reduction of $90 per month in the monthly rental fee. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the lease extension was approved. A one -year lease extension to May 1, 1981, for lease of a Copier II and Collator from IBM Corporation for Community Development was requested by Fiscal Officer, Cande Marin. It was noted that the monthly rental for that period will be $231.60 for the copier and $77.20 for the collator. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the lease extension was approved. A request for a one -year extension of a lease with Medow Leasing for a 1979 Dodge B300 Sportsman, Serial No. B36JF9K307718, for the Youth Service Bureau, was requested by Bonnie Strycker. Upon a motion made by Mr. Hill, seconded by Mr. McMahon and carried, the lease extension to May 18, 1981, was approved. It was noted that all other stipulations of the lease agreement remained unchanged. APPROVE STREET CLOSINGS - ETHNIC FESTIVAL A report was received from Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, concerning his recommendation for street closings fo rthe 1980 Ethnic Festival. In concurrence with the Traffic Division, Mr. Wadzinski recommended the following: 1. Close Michigan Street from Washington to Jefferson, from and including July 2nd thru July 7th. 2. Washington Street (to be used only if space requests exceeds availability of space on Michigan Street). a. Restrict parking on both sides from Michigan Street to Woodward Court, beginning July 2nd thru July 7th for installation of booths. b. As in past years, Washington Street is to be closed during the Festival itself (July 4th thru July 6th). 4,2 6 REGULAR MEETING MAY 5. 1980 3. Jefferson Boulevard - This Bureau recommends the closing of Jefferson Boulevard at the discretion of police officers assigned to this location. The closings would be effective only July 4th thru July 6th. The decision would be predicated upon the amount of pedestrian traffic crossing Jefferson at the Plaza. 4. River Bend Plaza, Jefferson to Wayne Street - This Bureau finds no objection with.non -food displays being held on the Plaza provided: a. The fire lane is maintained free of any obstructions at all times; and, b. At least 10' of pedestrian side -oialk .area is maintained at all times Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the above recommendations for street closings were approved. A request for free parking in the Municipal Garage at the corner of Main and Colfax, free parking on all city -owned surface lots (except Lot 1), and the use of City Lot l for free parking for the Ethnic Festival booth operators was referred to the City Controller for his review and recommendation. APPROVE FOURTH OF JULY RACE - ETHNIC FESTIVAL A report from Mr. Ralph.J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the request for the annual Fourth of July 5 -Mile Race commencing and finishing at the Century Center parking lot. The groups involved in planning the race were instructed to contact the Traffic Division within the next two weeks to arrange for necessary manpower. Approval was also granted by the Century Center Board of Managers for the use of the Century Center parking lot for the race. Upon a motion made by Mr. McMahon, seconded by Mr—Hill and carried, the request for the race was approved, subject to the filing of the required Certificate of Insurance and documentation of medical back -up, outdoor restroom facilities and an accounting of funds raised by the event. APPROVE RECOMMENDATIONS RE: CLEVELAND ROAD EXTENSION - BRICK ROAD BY -PASS ....... A petition submitted to the Board on April 28, 1980, expressed concern with the hazardous conditions of the.construction. In partial response to the petition, the following recommendations . were submitted by the Bureau of Traffic and Lighting: 1. Restripe pavement markings (centerline completed week ending May 2, 1980). 2. Additional deliniation of the median walls. 3. Additional end of wall markings. 4. Warning signage for Brick - "Cleveland intersection. It was noted that the above recommendations were to be considered "near- term " measures to be employed while possible geometric changes are studied. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the recommendations were approved. 1 REGULAR MEETING MAY 5, 1980 APPROVE CLOSING OF ALLEY - ST. STEPHEN'S °HISPANIC USHER'S CLUB A request from the St. Stephen's Hispanic Usher's Club was received for the closing of the alley behind the homes on the east side of 400 South Walnut for their annual Mother's Day celebration activities at Pulaski Park on May 11, 1980. _ It was noted that Park Department approval had been granted for use of the park for the festivities. A recommendation approving the closing of the alley was received from the Bureau of Traffic and Lighting. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request to close the alley for the celebration was approved. APPROVAL OF TRAFFIC CONTROL DEVICE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the following traffic control device INSTALL STOP SIGN- On Bowman at Leer. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the traffic control device was approved. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Environmental /Action Center was received for permission to have city environmental crews clean the following lots within the city: 326 S. Dundee 210 N. Brookfield 2502 . Pola.nd 3806 Belle Vista 311 S. Chapin 500 block of S. Lafayette 717 Kentucky Litter, mattress Litter, piles of cement Boxes, garbage Garbage Garbage Junk, garbage Barrel'in parkway It was noted that the property owners had been advised to clean up the lots and had failed to comply. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. APPROVAL OF CONTRACTOR BOND RAY BOCKAJ The Board received the Contractor Bond of Ray Bockaj. A recommenda- tion from Ray S. Andrysiak was received for approval of the bond. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bond was approved. APPROVAL OF HANDICAPPED .PARKING PERMITS The Board received the following applications for handicapped parking permits: 1. James M. Lovejoy 524 S. Jackson South Bend, Indiana 2. Patricia T. Molnar (2 permits) 303 W. Angela South Bend, Indiana A doctor's certificate was attached to each application. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the requests were approved and referred to the Deputy Controller's Office for issuance. l REGULAR MEETING APPROVAL OF CETA SUBGRANT AND MODIFICATIONS MAY 5, 1980 A grant between the Bureau of.Employment and Training and the Historic Preservation Commission was submitted for approval. The contract period runs from October 1, 1979 to August .13, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the grant was approved. NOTE: Modification to agreement which extended the grant to September 30, 1980, and called for a budget of $150 was approved on April 28, 1980. At that time, it was discovered that the agreement had never been submitted for approval. Modification No. 1 was submitted to the agreement with the Chamber of Commerce which provided an administrative budget of $125 for costs associated with contract administration. It was noted that all other parts of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. Modification No. 1 was submitted to the agreement with the Family and Children's Center which provided an administrative budget of $450 for costs associated with contract administration. It was noted that all other parts of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. Modification No. 1 was submitted to the agreement with the First United Methodist Day Care Center which provided an administrative budget of $450 for costs associated with contract administration. It was noted that all other parts of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. Modification No. 1 was submitted to the agreement with the Justice of Peace Center which provided for an administrative budget of $450 for costs associated with contract administration. It was noted that all other parts of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modification was approved. Modification No. 2 was submitted to the agreement with Primary Day School which provided an administrative budget of $450 for costs associated with contract administration. It was noted that all other parts of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modification was approved. STREET LIGHT OUTAGE REPORT The report indicated a total of four outages for the period of April 24, 1980, through May 1, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the report was filed. [1 1 7 REGULAR MEETING MAX 5,`.1980 APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board for approval Claim Docket No. 7983 th.rough_Non 8332 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the claims were approved and the report filed. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting was adjourned at 10 :05 a.m. 50� Platrick M. McMahon 71-chard L, Hill eph E. Kernan ATTEST: . Barbara J. Bye s, Cl k