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Home My WebLink About12/06/10 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING December 6, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.PUBLIC HEARING A.New Massage Establishment Licenses 1.Illusions a)Location: 2123 East Edison Road b)Favorable Recommendations 2.Chinese Massage Spa a)Location: 2614 South Michigan Street b)Comment: Fire Department B.Blanket Transient Merchant License 1.Downtown South Bend a)Locations: 117 South Michigan St., 123 South Michigan St., 132 South Michigan St., 140 South Michigan St., 229 South Michigan St., and Various Other Locations to be Determined b)Purpose: For the Lease of Temporary Storefronts Downtown from December 1, 2010 to January 5, 2011 c)Favorable Recommendations 2.REVIEW OF MINUTES A.Agenda Session: November 18, 2010 B.Regular Meeting: November 22, 2010 C.Claims Review: November 29, 2010 3.OPENING OF BIDS A.Abandoned Vehicles 4.AWARD BIDS A.One (1) or More, 2010 or Newer 10-Cubic Yard Packer 1.Company: Link Environmental 2.Amount: $114,171 3.Funding: Solid Waste Capital Lease Escrow Accounts B.One (1) Or More, 2010 or Newer 25-Cubic Yard Packer 1.Company: Best Equipment 2.Amount: $155,263; $7,061 for Options; $162,324 Total 3.Funding: Solid Waste Capital Lease Escrow Accounts C.Two (2) More or Less, 2010 or Newer 33-Cubic Yard Side-Loading Refuse Trucks 1.Company: Pyramid Equipment 2.Amount: $215,213.00 Each and $430,426.00 Total for Two 3.Funding: Solid Waste Capital Lease Escrow Accounts D.Two-Thousand (2,000) More or Less, Universal Nestable Refuse Containers 1.Company: Pyramid Equipment Page 1 of 6 BOARD OF PUBLIC WORKS MEETING December 6, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $45,108 for 1,008 3.Funding: Solid Waste Capital Lease Escrow Accounts E.Heavy Duty Aerial Tower (Quint) 1.Company: Pierce Manufacturing/Global Emergency Products 2.Amount: $812,000, Plus Eight (8) Options Totaling $9,388; Less $27,500 for Trade-In of Two (2) Fire Trucks, for a Total of $793,888 3.Funding: Subject to Common Council Appropriation - Emergency Medical Services Capital (288.0902.422.43.02); $600,000 to be Funded by Assistance to Firefighters Grant (AFG) 5.AWARD PROPOSAL A.New Synthetic Turf Playing Surface, Coveleski Stadium - Project No. 110-008J 1.Company: JEM Morris/UBU Sports 2.Amount: $966,500 3.Funding: SBCDA TIF (420.1050.460.42.02) 6.CHANGE ORDERS A.Miami Road Widening (Kern Rd. to Jackson Rd.) – Project No. 98-082 1.Company: Hoffman Brothers, Inc. 2.Change Order No.: 5 3.Increase Amount: $1,875.75 4.Percent of Increase: .043% 5.New Contract Amount: $4,440,807.33 6.Funding: FHWA/LRSA B.Studebaker Area A, Phase IV Demolition – Bid Package B – Project No. 109-032 1.Company: Dore and Associates 2.Change Order No.: 1 3.Increase Amount: $215,793.83 4.Percent of Increase: 3.7% 5.New Contract Amount: $6,004,193.83 6.Funding: AEDA TIF C.ARRA Mill &Fill (INDOT) 1.Company: Rieth-Riley Construction 2.Change Orders: Original Amount: $1,067,615.15 Amount New Amount Percent CO # 3 Increase $217.00 $1,067,832.15 0.02% CO # 4 Increase $255.00 $1,068,087.15 0.02% CO # 5 Increase $1,036.20 $1,069,123.35 0.10% New Contract Amount $1,069,123.35 Total Percent Change 0.14% Page 2 of 6 BOARD OF PUBLIC WORKS MEETING December 6, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Chapin Street Storm Sewer Extension, Phase II – Project No. 110-052 1.Company: HRP Construction Company, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($39,233.05) 4.Percent of Decrease: (7.49%) 5.New Contract Amount: $484,483.95 6.Funding: 2007B Sewer Bond (651.0621.415.42.05) 8.PROJECT COMPLETION AFFIDAVIT A.Century Center Life Safety System Renovation – Project No. 109-004 1.Company: Koontz-Wagner Construction Services, LLC 2.Final Contract Amount: $477,464.77 3.Funding: Century Center Bond/Escrow B.Traffic Signal Modernization – Project No. 108-065 1.Company: Michiana Contracting, Inc. 2.Final Contract Amount: $588,360.11 3.Funding: FHWA 9.CERTIFICATE OF SUBSTANTIAL COMPLETION A.Embedded Sensor CSO Monitoring, Phase II – Project No. 109-019 1.Company: HRP Construction Company, Inc. 2.Date of Completion: October 13, 2010 3.Funding: SRF B.Kennedy Park Sewer Separation – Project No. 109-003 1.Company: C&E Excavating, Inc. 2.Date of Completion: November 19, 2010 3.Funding: 2007B Sewer Bond (651.0621.415.31.02/651.0621.665.66.11) 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Demolition of Structures for Olive Road Widening – Project No. 110-090 1.Funding: AEDA TIF (324.1050.460.39.82) 11.REQUEST FOR QUALIFICATIONS A.Guaranteed Energy Savings Contract – Project No. 110-094 1.Funding: MTBE (227.0401.415.31.06) B.Hydroelectric Study – Project No. 110-092B 1.Funding: EECBG (101.0600.419.31.06) Page 3 of 6 BOARD OF PUBLIC WORKS MEETING December 6, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 12.RESOLUTIONS A.No. 76-2010 - A Resolution of the South Bend Board of Public Works on Trade of Unfit Property for Property of a Similar Nature 1.Description: Trade in One (1) OCE CM 6520 Copier – Community & Economic Development B.No. 77-2010 - A Resolution of the South Bend Board of Public Works on Trade of Unfit Property for Property of a Similar Nature 1.Description: 57 Police Department Handguns, 2 Specialty Handguns, Other Older Equipment C.No. 79-2010 – A Resolution of the Board of Public Works on the Disposal of City-Owned Property and Unfit and/or Obsolete Property 1.Description: Fire Department Helmet and Boots 13.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – Ziolkowski Construction, Inc. 1.Service: Morris Performing Arts Center Awning Repair 2.Amount: $10,360 3.Funding: Downtown TIF/SBCDA TIF B.Construction Contract – L.L. Geans Construction Co. 1.Service: Demolition of Coveleski Stadium Existing Outfield Wall and Construction of New Wall – Project No. 110-008I 2.Amount: $345,000 3.Funding: SBCDA TIF C.Renewal of Service Agreement – Motorola National Service Support 1.Service: Maintenance of Motorola Stations in Police Dispatch Center 2.Amount: $31,546.08 3.Funding: General Fund (101.0801.421.37.05) D.Professional Services Agreement – EmNet, LLC 1.Service: Sewer Overflow Sensory Control Network – Project No. 110-091 2.Amount: $425,000 3.Funding: SRLF (55%)/Sewer Bond (45%) E.Professional Services Agreement – McCormick Engineering, LLC 1.Service: Sewer Overflow Sensory Control Network – Project No. 110-091 2.Amount: $92,500 3.Funding: SRF (55%)/Sewer Bond (45%) F.Professional Services Agreement – IBM 1.Service: CSO Pilot Proof-of-Concept 2.Amount: $225,000 3.Funding: Sewer Bond, Sewer Capital, Wastewater Capital G.Lease & Maintenance Agreement – Advanced Imaging Solutions Page 4 of 6 BOARD OF PUBLIC WORKS MEETING December 6, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Maintenance and Lease for Two (2) Digital Duplicators with Two Spare Cylinders for the Print Shop 2.Amount: $48,076.80 (Includes 60-Month Lease and Maintenance Agreement) 3.Funding: Central Services Operating Fund (222.0613.419.36.02) H.Agreement – Rebuilding Together of St. Joseph County 1.Service: Staff Support through 2011 2.Amount: $25,000 Paid to City I.Emergency Purchase – Underground Pipe & Valve 1.Service: Rebuild Raw Pump No. 3 2.Amount: $60,884.50 3.Funding: Sewer Capital Fund (642.0630.415.43.66) J.Amendment – South Bend Heritage Foundation 1.Service: Near West Side Revitalization Program 2.Amount: $424,000 3.Funding: CDBG (212.1021.460.81.25) K.Memorandum of Understanding – 1st Source Corporation, South Bend Redevelopment Commission, and Host Hotels & Resorts, L.P. st 1.Service: Retention of 1 Source Corporation and TBD Upscale Hotel 14.RECOMMENDATIONS A.Procession 1.Event: Martin Luther King Day March a)Applicant: Martin Luther King, Jr., Foundation b)Date/Time: January 17, 2011; 12:45 p.m. to 1:30 p.m. c)Favorable Recommendations B.Encroachment 1.Location: 5635 Miami Street a)Applicant: Charles Chambliss b)Description: Brick Mailbox in Treelawn c)See Comment: Unfavorable Recommendation from Engineering C.Vacations 1.Location: The Square Block Encompassing the First and Second North/South Alleys East of Sherman Street; Rose Street between Said Alleys and the East/West Alley South of Rose between the First and Second North/South Alleys a)Applicant: Mary Miller (Ruth Amos) b)Purpose: Fence for Security c)See Comment: Engineering 2.Location: The First East/West Alleys Between St. Peter and Notre Dame Avenue, South of St. Vincent Street and North of Howard Street a)Purpose: Use it as Drives for the Adjacent Houses Page 5 of 6 BOARD OF PUBLIC WORKS MEETING December 6, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b)See Comments; Engineering, Fire Department, & NIPSCO 15.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: rd a)514 South 23 Street 2.All criteria has been met B.Revision – From No Parking to One Hour Parking 6 a.m. to 6 p.m. 1.Location: South Side of Jefferson, Main Street to Existing One-Hour Zone 2.More Parking is Available Due to the Enhancement of Old Hardees’s Lot 16.CERTIFICATES OF INSURANCE A.TGB Unlimited, Inc., D/B/A S/T Bancroft Electric, South Bend, Indiana B.Small’s Garden Center & Department 9 Gifts, LaPorte, Indiana 17.RATIFY BONDS A.Contractor Bonds 1.W.P. Jeffrey D/B/A Practical Christianity Ministries, Inc. – For Release Effective 12/6/10 2.Small’s Garden Center & Department 9 Gifts – Approved November 30, 2010 18.SUBDIVISION BOND CLAIM A.Jade Crossing Subdivision - Request for Remaining Funds to be Released to the City to have Asphalt, Miscellaneous Repairs, and/or Upgrades Completed 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6