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HomeMy WebLinkAbout04/21/1980 Board of Public Works MinutesUt REGULAR MEETING APRIL 21, 1980 A regular meeting of the Board of Public Works was convened at 9:40 a.m., on Monday, April 21, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. McMahon and carried, the minutes of the April 14, 1980, meeting of the Board were approved as submitted. AWARD BID - POLICE DEPARTMENT RADIO EQUIPMENT Police Chief Michael C. Borkowski and Services Division Chief Spandward Mitchem recommended the award of the police radio bid to General Electric Company after a review of same with Glenn Zubler, Director of the Bureau of Communications. The General Electric radio, Model PE65KDWDMX was found to be compatible with existing equipment. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bid was awarded to General Electric Company for 27 GE radios, complete with rechargeable batteries and standard single unit desk chargers at a cost of $25,677.00. The bid was awarded subject to funding by a LEAA grant and city matching funds. HEARING - TAXI LICENSE DENIAL Upon the request of Mr. Lloyd McCullough, Jr., Mr. McMahon made a motion to re- schedule the hearing at a future date to allow Mr. McCullough additional time to supply letters of recommendation. The motion was seconded by Mr. Hill and carried. APPROVAL OF HOUSE MOVE - 721 S. OLIVE TO 1614 KNOBLOCK Mr. McMahon explained that approval was needed for the house move of Michiana House Movers to move a house from 721 S. Olive to 1614 Knoblock. Previously, approval had been granted and rescinded.. Adjacent property owners had been notified at that time, a public hearing had been held on December 17, 1979, and the Bureau of Traffic and Lighting and Building Department had recommended approval, subject to the following: 1. The route for the move shall be from South Olive to Knoblock following the route of Olive Street, Bendix Drive, Westmoor, Sheridan, Lincolnway West (U.S. 20) and Knoblock. 2. The Board of Public Works, Bureau of Traffic and Lighting and the Police Department must be notified 48 hours in advance of the date of the move. 3. The necessary permits must be secured from the Building Department, and the Certificate of Insurance submitted should contain the required workman's compensation statutory limits of $100,000. 4. A letter of intent will of Traffic and Lighting contractor prior to the as this house move will intersections, 3 of whi assemblies. be on file with the Bureau from a pre - qualified signal local permit being issued encounter 5 signalized ah are overhead mounting ME REGULAR MEETING 5. An approved copy of the Indiana State Highway permit will be on file with the Bureau of Traffic and Lighting prior to the issuance of the local permit by the Building Department. 6. The total loaded width, length, height and gross weight of the structure will be submitted to the Bureau of Traffic and Lighting. 7. The total time and distance of the move from origin to destination will be submitted to the Bureau of Traffic and Lighting. If the total time of the move exceeds daylight hours (determined to be z hour after sunrise to 2 hour before sunset), indicate where the house will be parked off- street overnight. 8. Since this move will cross both Conrail and Amtrak lines, the Contractor will provide assurances of notification and agreement as to time of crossing and train schedules. 9. Contractor is to provide and /or post all streets with necessary no parking signs no more than 24 hours prior to the move and remove same within 24 hours after the move. APRIL 21. 1980 Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the house move was approved subject to the above stipulations. REQUEST TO HOLD STREET SERVICES - COLLEGE AND LINDEN A request was received from Dora Lottie for permission to conduct street services at the corner of College and Linden the second and third week in May from 3:00 p.m. to 5:00 p.m. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. APPROVED SALE OF POPPIES - AMERICAN LEGION AUXILIARY The American Legion Auxiliary, Bendix Post No. 284, submitted to the Board a request for permission to sell veteran -made poppies on the public sidewalks on May 16 and 17, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. REQUEST TO CONDUCT HIKE /BIKE -- ARTHRITIS FOUNDATION The Arthritis Foundation, Inc., Indiana Chapter, requested permission to conduct the First Annual Stokely - Arthritis Hike /Bike "For People in Pain" in South Bend on September 7, 1980. It was noted the hike /bike would cover a distance of 15 miles throughout the area and the route was in the process of being finalized. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the date for the hike /bike was recorded on the calendar for September 7, 1980, and the matter was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. The route, when submitted, will be furnished to Traffic and Lighting and Police Department for their perusal. APPLICATION FOR OPEN AIR STAND JASON C. CHOI An application for open air stand license by Jason C. Choi was received by the Board. Mr. Choi was requesting permission to locate his trailer and sell Chinese -style food on River Bend Plaza. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the application was referred to the Engineering Department and Legal Department for review and recommendation. M iff REGULAR MEETING APRIL 21, 1980 FILING OF PETITION TO VACATE NORTH -SOUTH ALLEY BETWEEN SOUTH LAFAYETTE (500 BLOCK) AND MAIN, MONROE AND SOUTH STREETS Mr. McMahon indicated that Freeman - Spicer, Inc, had petitioned the Board to vacate the north- south alley bounded by Lafayette and Main, Monroe and South Streets, Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the petition was referred to the Engineering Department, the Area Plan Commission and Community Development for review and recommendation. APPROVE AIR FORCE DISPLAY - RIVER BEND PLAZA At the April 14, 1980, meeting of the Board, a recommendation for the location of the Air Force display was filed. The recommenda- tion for the display and set -up is in the Baer's block of River Bend Plaza from June 25 to July 6, 1980, and consists of an F -15 Fighter Aircraft. Air Force officials have concurred with_ the location of the site for the display. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the display was approved for the Baer's block of River Bend Plaza. APPROVE TERMINATION OF FIRE PROTECTION AGREEMENT -- MICHIANA REGIONAL AIRPORT Mr. McMahon advised that a letter had been received from Mr, Garwood Judah, Airport Director, concerning the agreement for fire protection between the City of South Bend and the Board of Aviation Commissioners dated in December, 1965. Under the terms of the agreement, the city provided fire protection for the airport. Since the airport has been recently annexed and become a,'part of the City of.South_ Bend, fire protection is offered as a city service and it is appropriate that the agreement now be terminated. Mr. McMahon further explained that, over a number of years, the city and airport has had a mutual aid agreement which will continue in the future, whereby the city will provide fire protection and the airport will provide back -up as needed. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the agreement entered into in December, 1965, between the City of South Bend and the Board of Aviation Commissioners was terminated. APPROVE RELEASE OF CONTRACTOR AND EXCAVATION BONDS The Board received a request to release the Contractor's Bond for Schumacher Construction, Inc. and the Excavation Bond for Wallace Mitchell. Mr. Ray S. Andrysiak had reviewed the requests for release and advised that the bonds could be released. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Board approved release of the above bonds. APPROVE PARADE REQUEST - SHRINE CLUB A recommendation was received by the Board from Mr. Ralph. J. Wadzinski., Manager of the Bureau of Traffic and Lighting, concerning the parade request of the South Bend Shrine Club to conduct a parade on Madison Street, proceeding south at 2:00 p.m., starting at the Orak Temple on Madison Street, proceeding south to East Jefferson Boulevard, east to St. Joseph Street and ending at the Morris Civic Auditorium. It was noted that the parade route and all the specifics had been pre- discussed prior to submission with Captain James Sweitzer of the Traffic Division. In concurrence with the Traffic Division, the Bureau of Traffic and Lighting recommended approval.. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. • 411 REGULAR MEETING APPROVAL OF TRAFFIC CONTROL DEVICE APRIL 21, 1980 A recommendation was received from Mr. Joseph Pluta, Assistant Manager of the Bureau of Traffic and Lighting, concerning the removal of a taxi stand sign at 214 West Wayne Street, formerly occupied by the Courtesy Cab Company which moved to 500 South Michigan Street. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the removal of the traffic control device was approved. HANDICAPPED PARKING PERMIT APPLICATION The Board received an application for handicapped parking permits from the Hamilton Grove Retirement Home for their two vans. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was referred to the Legal Department for a determination as to whether or not institutions can be granted permits for handicapped parking under the ordinance. APPROVAL OF CETA SUBGRANT AND MODIFICATIONS Approval was requested from the Bureau of Employment and Training for the following modifications to agreements and the initial agreement with the YMCA as follows: Michiana Area Construction Industry Advancement Fund Modification No. 1 provides an administrative budget of $226 for costs associated with contract administrative, and augments participant wages.and fringe benefits by $4,590 to provide funding for the current participant through August 19, 1980. All other parts of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. Indiana Employment Security Division Modification No. 1 adds a subpart to the program narrative covering TJTC activities for the combined South Bend - St. Joseph County CETA Programs, including program budget for one and one - fourth CETA Specialist VI. All other portions of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. American Red Cross Modification No. 1 provides an administrative budget of $420 for costs associated with contract administration; deletes the safety service program clerk position; and augments the fringe benefit percentages, resulting in a net funding decrease of $3,298. All other parts of the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. YWCA Modification No. 1 included the SYEP budget and program plan. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modificaton was approved. 412 REGULAR MEETING APRIL 21, 1980 Urban League of St. Joseph County, Inc. Modification No. 3 includes SYEP budget and program plan. YMCA The agreement covers the period of April 15, 1980, to August, 1980 at a total budget amount of $21,950. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modification to the Urgan League agreement and the agreement with the YMCA were approved. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket No. 7081 through No. 7489 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the claims were approved and the report filed. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting adjourned at 10:00 a.m. C oo atrick 9. McMahon Richard L. Hill ph E. Kernan ATTEST: i c��� Barbara J Byer Cler