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HomeMy WebLinkAbout04/14/1980 Board of Public Works Minutes,�i REGULAR MEETING APRIL 14, 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, April 14, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard E. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney Terry A. Crone. 14INUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the April 7, 1980, meeting of the Board were approved as submitted. OPENING OF BIDS - POLICE DEPARTMENT RADIO EQUIPMENT This was the date set for receiving bids for Police Department radio equipment. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bid was opened and publicly read: General Electric Company 1800 North Meridian Street Suite 411 Indianapolis, Indiana 46202 27 General Electric 4 -watt UHF 8- Channel FM Radios, complete batteries and standard single ($951.00 each) Bid was signed by R. E. Boaz, non - collusion affidavit was in order, and a 10% bid bond was submitted. MASTR Personal with rechargeable unit desk chargers - $25,677.00 Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bid was referred to the Chief of Police and the Radio Communica- tions Bureau for review and recommendation. VACATION RESOLUTION NO. 3488, 1980 (PORTION OF GARST STREET) This was the date set for holding a public hearing on Vacation Resolution No. 3488, 1980, for the vacation of Garst Street from Prairie Avenue west to the easterly north -south boundary line of the intersecting north -south alley between Garst Street and Kerr Street. Mr. McMahon stated that the petitioner and adjacent property owners have requested that the matter be tabled in order to allow them time to work out certain access problems in conjunction with the street vacation. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the public hearing was tabled until further notice by the petitioner or until May 19, 1980, whichever codes first. EXPRESSION OF APPRECIATION FOR CONTRIBUTIONS TZADE TO SPRING CLEAN -UP PROGRAM Mr. Kernan stated.that the Board wished to publicly thank the follow- ing persons who were.involved in-helping the city obtain publicity for the Spring Clean -Up Program through public service announcements on radio, television and newspaper: Jolin Thurn and Frances Jones - llarkmakers Vince Ford - WRBR Radio Steve Horvath and Paul Walton - WNDU Joy Welsh and Alan Perry - United Mimeworkers Jim McLaughlin - S. B. Tribune Centurion Fire U Safety for first aid kits 1 REGULAR MEETING 4 .,' APRIL 14, 1980 AWARD BID - FIRE DEPARTMENT AMBULANCE AND RELATED EQUIPMENT Chief Brassell recommended that the Board award the bid for the ambulance and related equipment to Excellance, Inc. d /b /a Hawk Equipment Company, in the amount of $39,477.00, as follows: Bid (Horton) $45,530.00 Less Trade - 1,000.00 Less All Options - 5,558.00 $38,972.00 Options: Stretchers (2) $ 900.00 Charger - Motorola 130.00 Rust - Proofing 175.00 $ 1,205.00 X0,177.00 Deduct $700.00 for 1979 chassis - 700.00 Total $39,477.00 Chief Brassell submitted the following letter and recap of the bids: The Fire Department recommends the purchase of the Horton Type One Modular Ambulance as bid by Hawk Equipment Co. of Noblesville, Ind. While this is not the low bid, the Fire Department firmly believes it is the best. The Department has used two identical units since 1976. Our units each average 2,500 responses per year and the Horton units have proven to be extremely durable. Recently, we reconditioned and rechassied one of these units. While the module was off the motor chassis we had the opportunity to closely inspect it for signs of corrosion or structural failure. None was found. This unit is available for your inspection any time at our facility. Incidently, the reconditioning and conversion to a new chassis (1978) was accomplished by our own shops and resulted in a savings by the Department of approximately $10,000.00. In order to compare all bids accurately, we have deducted all options and arrived at the base price for all vehicles bid. (See attached). We then added the options necessary and reasonably priced. We also asked all bidders to furnish an allowable deduction for a 1979 chassis. All but one bidder was able to furnish this. Because of problems with federal certification of 1980 trucks, the Department recommends the purchase of a 1979 chassis. This will also result in a cost savings of $700.00 compared to the same bid with an '80 chassis. To briefly summarize the vehicles bid; two vendors bid Horton, two bids were received for Wheel Coach Equipment and one each from Excellance and Modulance Corporations. The specifications written by our Department were intended to identify a type of vehicle, and provide those features we considered necessary. A review of the specifications reveals that the Horton vehicle comes closest to meeting the letter of our specs. Two additional considerations regarding the Horton bids were that, Horton's manufacturing facility is located in Columbus, Ohio versus Florida, Alabama or Texas; 4 REGULAR MEETING APRIL 14, 1980 and Hawk, the lowest Horton bidder, is the new dealer in Indiana for Horton. Butler Coach's bid, representing Horton, is their last bid in Indiana. Considering the known durability, the benefits of standardiza- tion, and parts inter - changeability, the Fire Department feels that the $4,424.50 difference between the low Horton bid and the low Wheel Coach bid, prorated over the ten year life of the module, is worthwhile. As always, I will be available to answer any questions or provide additional information. RECAP OF MARCH 1980 MODULAR AMBULANCE BIDS - We currently own two 1976 Hortons. - Service experience has been excellent. Virtually no repairs have been necessary to the boxes during the last four years despite the fact that each unit has made over 10,000 runs during that period. - We recently rechassied one of the Hortons. While cosmetic work (paint & cleaning) was done and a portion of the flooring was replaced, no work needed to be done to the box. No evidence of corrosion was discovered. - Comparisons of the Horton & Wheelcoach structures shows that the quality of construction of the Horton is superior. - All other bidders cabinetry is standard for all models. We cannot specify the placement cabinetry in this design. Horton cabinetry is modular in design and may be designed and installed in any manner we specify. This allows us to maintain standardization within our ambulance fleet. - The GVW of the Wheelcoach is 10,000 lbs. Our experience has shown this to be insufficient. The Horton GVW is 10,500 lbs. We feel that this is an important difference relating directly to the durability and ultimately, the life of the chassis. - The rub rails on the Wheelcoach are supported by the aluminum skin of the body rather than structural framing members as are the rub rails on the Horton. This means that the Wheelcoach rub rails would simply curl under in the event they were needed for their intended purpose of protecting the integrity of the ambulance body. - Horton is located in Columbus, Ohio as opposed to Florida, Texas or Alabama. Repair parts, if needed, should be more readily available. - No crash tests have been done on the Wheelhorse ambulance. Extensive crash testing of the Horton has been conducted and the results of these tests shows the Horton to main- tain it's structural integrity despite head -on crashes resulting in total destruction of the cab. - It is our opinion that the Horton is a superior piece of equipment and our experience indicates that it is well worth the $4,425.00 difference in price. We therefore recommend purchase of the Horton Ambulance from Hawk. The Chief further stated that Butler Coach has been the Horton dealer in Indiana and has relinquished its Horton franchise to Hawk Equip- ment. He indicated that Wheelcoach has been examined as best as possible by the department, but, because the vehicle is manufactured 4� , REGULAR MEETING APRIL 14, 1980 in Florida, it was difficult to "eyeball" the vehicle. It was his opinion that the construction features of Wheelcoach do not make it as suitable as the Horton model. Upon a motion made by Mr. Kernan, seconded by Mr. McMahon and carried, the bid was awarded to Excellance, Inc., a /k /a Hawk Equipment Company, in the amount of $39,477.00, based on.the fact that it was the best bid responsive to the specifications. ETHNIC FESTIVAL LOCATION The Board received a request from Mikki Dobski, River Bend Plaza Coordinator, concerning location of the 1980 Ethnic Festival. The following has been reviewed and approved by the Police Department and the Bureau of Traffic and Lighting: Location: Block 1 - Michigan Street from Washington to Jefferson. Block 2 - Washington Street from Michigan to Woodward Court (to be used only if space requests exceed availability of space on Michigan Street). Block 3 - Robertson's Block (craft booths). Street Closings: Michigan Street (Plaza parking) from Wednesday, July 2, to Monday, July 7. Jefferson Boulevard from Friday, July 4, to Sunday, July 6. Washington Street from Thursday, July 3, to Sunday, July 6, if necessary. Ms. Dobski also requested free parking in the Municipal Garage at the corner of Main and Colfax, free parking on all city -owned surface lots (except Lot 1), and the use of City Lot l for free parking for all Ethnic Festival booth operators. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, approval for the above request was tabled pending approval by Transpo concerning the street closings and its effect on the bus route. APPROVE REQUEST TO USE RIVER BEND PLAZA - NAVARRE SCHOOL CHOIR The Board received a communication from Mikki Dobski, River Bend Plaza Coordinator, concerning the request of the Navarre School Choir to use Robertson's Stage on Friday, May 23, 1980, from 12:00 noon to 1:00 p.m., for a Spring Musical Presentation. Permission was also requested to park the school bus in the Century Center parking lot during the program. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved for use of Robertson's Stage. The use of the Century Center parking lot was referred to the Century Center Board of Managers for approval. RECOMMENDATION RE: U.S. AIR FORCE DISPLAY (ETHNIC FESTIVAL A recommendation was received from Mikki Dobski, River Bend Plaza Coordinator, concerning the location of the Air Force display from June 25th to July 6th. Ms. Dobski and Mr. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, had determined that the best location for the display and set -up would be the Baer's block of River Bend Plaza, assuming it would meet the space needs for the Air Force. If not, an alternate location for the northeast corner of the Century Center parking lot was recommended. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, approval of the above recommendation was tabled pending review by the Air Force concerning the location. REGULAR MEETING APRIL 14, 1980 APPROVAL OF CONTRACT FOR FIRST BANK CENTER PROJECT - O'NEAL TRUCKING COMPANY. INC. Mr. McMahon noted that the contract for the previously awarded project for the garage portion of the First Bank Center had been prepared by Sollitt Construction Company. The bid for demolition and backfill had been awarded on March 10, 1980, to O'Neal Trucking in the amount of $39,262.00. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the contract was approved, subject to the filing of the necessary Labor and Materials Bond, Performance and Payment Bond and Certificate of Insruance. APPROVE RECOMMENDATION TO DENY TAXI CAB LICENSE Upon a recommendation received by City Controller Joseph E. Kernan, Mr. McMahon made a motion to deny the license applica- tion of Lloyd McCullough, Jr., seconded by Mr. Hill and carried. Mr. Kernan stated that Mr. McCullough's application was incomplete as compared to the police arrest report. The Clerk was instructed to advise Mr. McCullough of his right to request a hearing before the Board to discuss the matter. FILE STATUS REPORT - IUSB RESIDENTIAL PARKING STUDY Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, estimated that the information provided by and from the approximate 3,000 license plates checked during the 16 -hour field study would be reduced and correlated to summarize available information during the week of April 14th. The report was filed upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried. APPROVE HOUSE MOVE - MITSCHELEN (NORTH MAIN TO MOSS ROAD A recommendation was received from Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, concerning the house move request of Allen Mitschelen. In accordance with a recommendation made by the Board on April 7, 1980, a meeting had been held between Mr. Mitschelen and Mr. Wadzinski to discuss the best route for the move, and Mr. Wadzinski made the following recommendations: Route: From 802 South Main Street, south on Main Street, west on Marion, south on Williams, west on Washington, west and north on Bendix, west on Westmore, north on Sheridan, west on Elwood, south on Moss Road (county) to the Moss Road lot. Woodbine Way will not be used. The contractor will submit to the Bureau of Traffic and Lighting, prior to the date of the move, locations where the house can be pulled off the road overnight if necessary. A pre - qualified signal contractor will submit a letter of confirmation. The contractor is responsible for posting all streets with no parking signs. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the house move was approved subject to the above recommendations. DENY REQUEST FOR PARADE - RIGHT TO LIFE (NOTRE DAME & ST. MARY'S) A recommendation from Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, was received concerning denial of the parade request of the Notre Dame -Saint Mary's Right to Life Organiza- tions. Mr. Wadzinski, in consensus with the Traffic Division of the Police Department, recommended denial of the request based upon I I REGULAR MEETING APRIL 14, 1980 previous experience with the Right to Life group and the lack of information as to the size of the group proposed (which may require up to five off -duty overtime officers and vehicles, resulting in an expense to the city in excess of $200). Mr. Wadzinski further indicated that the request resulted in a 12 -day "advanced" notice with a 4- working day review period and additional time was needed for proper coordination of the parade. Mr. McMahon stated that, if the group acted in a law - abiding manner, obeying all traffic laws in reference to pedestrians not interfering with vehicular traffic, the sidewalks along the proposed route could be utilized. He further stated that, had the request been filed within the time period established by the Board, coordination with Civil Defense personnel for traffic control purposes could have been accomplished. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was denied. REQUEST TO PURCHASE CITY -OWNED PROPERTY - 2020 KENWOOD STREET The Board received a request from Mr. Richard D. Doyle, Vice President of Property Management, Inc., inquiring into the possible purchase of city -owned property located at 2020 Kenwood Street. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the various city agencies for review and recommendation. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Environmental /Action Center was received for permission to have city environmental crews clean the following lots within the city: Lot E. of 143 Lindsey 1209 Lincolnway West 1410 W. Indiana 1527 Kemble 2208 Kemble 1510 Kendall 719 E. Miner 1702 S. Oliver 1604 Prairie S.E. corner Indiana 1635 Prairie 1717 Prairie 437 S. Pulaski 1001 N. St. Louis 1001 N. St. Peter 1725 Arnold 822 S. Bendix 2513 W. Bertrand 625 or 627 Broadway Cleveland & Bendix 914 E. Corby 743 Diamond 404 E. Dubail 1020 N. Eddy 1611 Hilde Ct. 300 block Hydraulic 1125 W. Indiana 912 W. Jefferson 740 Lawndale 1207 W. Lincolnway 1018 Sherman 1525 Swygart 324 Cottage Grove 1132 S. Franklin N.E. corner Main & & Prairie Ave. West Donmoyer Fencing & lumber Junk Trash Trash Trash Litter & trash Brush, litter, trash, Garbage, no receptacle Trash Trash & Bricks Garbage Trash Tree trimmings Litter & cement blocks Litter & stumps junk, furniture Litter & trailer full of trash Uncollected trash & garbage Furniture & garbage Mattresses, junk & furniture Furniture, junk, trash Furniture, trash, garbage Toilet Weeds & litter Litter, garbage, no receptacle Litter, junk, defaced Litter, furniture, junk, trash Garbage Trash, no receptacle Furniture Junk, lumber Trash & litter Trash Fire remains Litter (city) Litter, junk, trash (city) REGULAR MEETING APRIL 14, 1980 Lot W. 1020 Oak Garbage & Trash (city) 205 E. Pennsylvania Litter, brush, junk, trash (city) 1221 W. Jefferson Litter, trash (county) 1819 Kendall Trash (city) Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. APPROVE RELEASE OF CONTRACTOR'S BOND - THOMAS S. BRITTAIN The Board received a request to release the Contractor's Bond for Thomas S. Brittain from Continental Casualty. Mr. Ray S. Andrysiak had reviewed the request for release and advised that the bond could be released. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Board approved release of the above bond. APPROVAL OF CONTRACTOR AND EXCAVATION BONDS (CARON CONSTRUCTION AND WILLIAMS AND DOMINIAK MECHANICAL. INC.) Approval was requested for a Contractor's Bond in the amount of $1,000 for Caron Construction Company, and an Excavation Bond in the amount of $5,000 for Williams & Dominiak Mechanical, Inc. A recommendation for approval of the bonds was submitted by Raymond S. Andrysiak. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bonds were approved. APPROVAL OF CETA SUBGRANT AND MODIFICATIONS Approval was requested from the Bureau of Employment and Training for Modification No. 1 to the agreement with Legal Services of Northern Indiana, Inc. The modification augmented the budget by $998 to cover wage and fringe benefit costs for the two project participants through March 14, 1980. It was noted that all other parts of the agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modification was approved. Mr. Hill abstained from voting. A second modification to the agreement with Penn - Harris - Madison School Cor oration was submitted which provided an administrative budget of 535 for costs associated with contract administration. It was noted that the $132 administrative budget in the initial agreement is absorbed within the new administrative budget and is invalidated as a separate budget, and it was futher noted that all other parts of the initial agreement and of modification ail remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modification was approved. An agreement between the Bureau of Employment and Training and the Indiana Laborers' Training Trust Fund was submitted for approval. The agreement period extends from April 1, 1980, to September 30, 1980, with a total budget amount of $45,606. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the agreement was approved. APPROVAL OF HANDICAPPED PARKING PERMIT A handicapped parking permit application was submitted to the Board by Mrs. Lucille Hildenbrand, 1902 North Johnson. A doctor's certificate was attached. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved and referred to the Deputy Controller's Office for issuance. 1 REGULAR MEETING STREET LIGHT OUTAGE REPORT APRIL 14. 1980 The report indicated 51 outages for the period of March 5, through April 9, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board for approval Claim Docket No. 6471 through 7080 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the claims were approved and the report filed. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting adjourned at 10:15 a.m. rick M, cMa on Richard L. Hill O� eph E. Kernan ATTEST: e CL,- � elt— �� /L Barbara J. Byers, Cletk 0(