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HomeMy WebLinkAbout04/07/1980 Board of Public Works MinutesME REGULAR MEETING APRIL 7. 1980 A regular meeting of the Board of Public Works was convened at 9:00 a.m., on Monday, April 7, 1980, with Mr. Joseph E. Kernan presiding in the absence of President Patrick M. McMahon. Mr. Richard E. Hill was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the March 31, 1980, meeting of the Board were approved as submitted. COMMUNICATION FROM MEMORIAL HOSPITAL - RESTRICTED PARKING ZONE The Board acknowledged a communication addressed to Mr. Richard L. Hill from Mr. Bruce C. Hammerschmidt, attorney for Memorial Hospital, concerning the concern of the hospital relative to the petition for establishment of residential parking in the 600 block of North Lafayette. The letter pointed out that the hospital is the owner of real estate along the east side of the block, except for three residences, and expressed concern about restricted parking adjoining its properties. Mr. Hill stated that the letter raised policy questions on how to apply the parking ordinance to institutions which are required to have off - street parking. He further stated that the buildings owned by the hospital were not included in the percentage of signatures required on the petition. Mr. Hill said that representatives of the hospital were also concerned about the procedure they would utilize in handing out the decals if received by them. The request from the hospital was for exclusion of that area owned by the hospital from the restricted parking zone. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the communication was referred to the Legal Department for review and recoriiendation. Mr. Hill explained that the modified petition forms were ready for future requests for restricted residential parking. He stated that two petition forms were available: the first petition form for those persons supporting the designation, and the second form for those persons who are opposed to the designation or for those who do not have a position either way but would be willing to provide the necessary information regarding their vehicles. It was stated that the petition forms would now be available for the public in the Office of the Board of Public Works. APPROVAL OF CHANGE ORDER - ORANGE-COLFAX CONNECTOR The Board received a change order _in the amount of $11,107.75 for the removal of trees, an.d�,.water p; pipe from Rieth -Riley Construction Company, the contractor for the Orange - Colfax Connector Project. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the change order was approved. RECOM14ENDATION TO DENY TAXI CAB LICENSE A recommendation was received from the City Controller, Joseph E. Kernan, recommending denial of the taxi cab license of Lloyd R. McCullough, Jr. The matter was continued to the next meeting of the Board in view of the fact that Mr. Kernan was obligated to abstain from voting upon his own recommendation and Mr. McMahon was not present to constitute a quorum. 1 ME REGULAR MEETING REQUEST FOR HOUSE MOVE (MITSCHELEN) APRIL 7. 1980 The Board received a request for a house move from North Main Street to Moss Road from Allen Mitschelen, d /b /a Michiana House Moving. Recommendations from the Building Commissioner and the Bureau of Traffic and Lighting were also submitted. The Bureau of Traffic and Lighting recommended the following, in concurrence with the Building Department: 1. The early portion of the move shall not use Main Street within the CBD. The early part of the move shall not use Washington Street within the CBD. As on all previous moves from this general locality, the mover shall route his house move to Lafayette Street, and in this case, via Marion Street. The move shall then route south on Lafayette Street to LaSalle, west on LaSalle to Williams, south on Williams to Washington and then proceed in a westerly manner. There is a 250' section on LaSalle Street that will require an Indiana State Highway permit. This permit must be obtained and a copy submitted to the Bureau of Traffic and Lighting prior to issuance of the permit. 2. The route towards the latter part appears to use Woodbine Way. There is no reason to utilize a residential street when Sheridan and Elwood could be utilized. 3. The end location of the house is on Moss Road, one block south of Ardmore Trail. The mover, however, does not utilize Prast (Ardmore Trail) immediately at Sheridan. A route should be given consideration which proceeds west on Westmore to Sheridan, north on Sheridan to Prast /Ardmore Trail, west on Prast/ Ardmore Trail to Moss Road and south on Moss Road to its final destination. This would eliminate approximately 1 mile of unnecessary travel thru residential, school and business areas. 4. Since the building is only 28' wide, the apparent obvious and shortest route appears to be U. S. 20. It is requested that the contractor consider this route. 5. The contractor upon the move will negotiate numerous signalized intersections. A signed letter of agreement on company stationary will be necessary from a pre qualified signal contractor. The letter attached from Morse Electric indicates they have been contacted but do not have a contract with the contractor. 6. The contractor will be responsible for posting all streets with no parking signs at the direction of the Bureau of Traffic and Lighting. The use of any cardboard or temporary signage will be supplied by the Bureau of Traffic and Lighting, and will be replaced by the contractor from the source utilized by the Bureau of Traffic and Lighting. The contractor will be responsible for all damage and losses to any traffic signage incurred on his route. 396 REGULAR MEETING APRIL 7, 1950 7. The contractor shall supply to the Bureau of Traffic and Lighting the gross loaded weight of the object being moved, as well as per axle and per tire weight. Upon a motion made by Mr. Kernan, seconded by Mr. dill and carried, the matter was tabled to provide Mr. Mitschelen with an opportunity to meet the additional requirements as stated in the above recom- mendations. STREET LIGHT REQUEST - BRIDGETON LANE AND SOMERSWORTII DRIVE A request was received from Americana Realty for installation of street lights in Section I of Kensington Farms Subdivision, more specifically Bridgeton Lane and Somersworth Drive. The letter indicated that a number of cases of vandalism and theft had been experienced in the area and the developer was concerned about continuing with its plans for the area without the proper lighting. Mr. Kernan stated that the Board, at its previous meeting, had adopted a street lighting policy which called for a moratorium on all future street light requests unless the lighting was determined to be needed to deter crime or vandalism in residential areas. Upon a motion made by Mr. i,,ernan, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation.. REQUEST FOR PARADE - RIGHT TO LIFE The Board received a request from the Notre Dame -St. M.ary''s Right to Life Organization for a parade on Saturday, April 19, 1950, at 1:30 p.m., commencing at the Administration Building at the University of Notre Dame and proceeding south on Notre;D"am,e Avenue to the Church of the Nazarene at Colfax and Notre Dame Avenue, then north on Notre Dame, west on Cedar, south on St. Louis, east on LaSalle and south on Notre Dame back to the Church of the Nazarene. It was noted that the request did not comply with the six -month requirement for parades and was, in fact, only 12 days away. Upon a motion made by Mr. Kernan, seconded by Mr'. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department. APPROVE REQUEST TO ADVERTISE FOR BIDS - SALE OF 1212 S. FRANKLIN The city -owned lot at 1212 South Franklin had previously been cleared for sale, appraised and an offering price established. More than one individual had expressed an interest in purchasing the lot. Pursuant to the Municipal Code, the property was required to be offered for sale by legal advertising and the sale awarded to the highest bid received equal to the offering price. Upon a notion made by Mr. Kernan, seconded by Mr. Hill and carried, approval was granted for advertising with bids to be received by the Board on May 5, 1930. APPROVAL OF ENVIRONMENTAL CLEAN -UP OF LOTS A request from the Environmental /Action Center was, received for permission to have city environmental crews clean the following lots within the city: 117 E. Dayton - litter, furniture, junk 123 E. Ewing - furniture, junk, garbage 1912 W. Ford - trash, furniture, junk, garbage, no receptacle 125 E. Fox - litter, furniture, junk 127 E. Fox - garbage 126 W. Garst - garbage 130 E. Indiana - litter, garbage, receptacle (no) 230 E. Indiana - litter, garbage 1 REGULAR MEETING Lot E. of 230 E. Indiana Lot N. of 1933 S. Lafayette Lot N. of 1509 Lebanon 2609 S. Michigan Lot E. of 815 W. Thomas Lot S. of 417 S. Warren 514 -516 W. Wayne 710 W. Wayne APRIL 7, 1980 - litter, furniture - trash, litter - dead trees - litter, garbage - demolition remains - steel beams, tubing, - furniture, garbage, - litter, garbage 39 � grates, etc. more receptacles Mr. Hill stated that, in order to comply technically with the ordinance on the abatement of nuisances, formal approval of the Board was needed on future clean -up of lots. He stated that this would give the public an opportunity to see what lots are being cleaned and more importantly enabled the city to bill the property owner for the work done and collect the same. He explained that, when a complaint is received, an inspector notifies the property owner, giving him at least 48 hours to remedy the situation. If that is not done, the crews are dispatched and the property owner is billed. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the request was approved. APPROVAL OF TRAFFIC CONTROL DEVICES The following recommendations for traffic control devices were received by the Board from the Bureau of Traffic and Lighting: Revise to 1 hour limit - 300 South Lafayette, west side, south z block Install stop sign - Rosetta Place at Bendix Drive Remove 30 minute parking - 1106 East Indiana It was noted that the request for the 1 hour limit in the 300 block of South Lafayette was recommended at the request of Schillings. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the recommendations were approved. SIGNING OF TITLE SHEET - LAUREL WOODS, SECTION 3 A title sheet was submitted for signature by the Board for Section 3, Laurel Woods Development. Mr. Kernan advised that the Engineering Department had reviewed the plans and specifications for sewer and water construction, and, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the title sheet was approved and signed. REQUEST FOR HANDICAPPED PARKING PERMIT An application for handicapped parking permits was received for Mr. H. M. Krueger, 2892 Jamestown Court, Mishawaka. An explanation by Mr. Krueger's daughter for the need of the permit was attached; however, the ordinance required a doctor's certificate before issuance of the permit. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was tabled and the Clerk was instructed to advise Mr. Krueger that a doctor's certificate was required prior to Board approval and issuance by the Controller's Office. APPROVAL OF CETA SUBGRANT AND MODIFICATION A Subgrant between Memorial Hospital and the Bureau of Employment and Training was received for the eriod of April 1, 1980, to August 15, 1980, in the amount of 18,000, Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried,the subgrant was approved. A third modification to the contract with the American Heart. Association was requested for approval which provided an additional $300 to the budget cost for contract administration. It was noted that all other parts of the initial agreement and previous modifica- tions remained unchanged. Upon a motion made by Mr.. Kernan, seconded BE REGULAR MEETING APRIL 7. 1980 by Mr. Hill and carried, the modification was approved. Modification No. 1 to the contract with Legal Services for the period from October 1, 1979, through March 14, 1980, was received which provided for an amount of $998 to cover wage and fringe benefit costs for two project participants. It was noted that all other parts of the initial agreement remained unchanged. The modification was tabled to the April 14th meeting of the Board in view of Mr. McMahon's absence and the fact that Mr. Hill would abstain from voting as he had been the director of Legal Services for part of the time period of the contract. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board for approval Claim Docket No. 6086 through No. 6470 and recommended approval. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the claims were approved and the report filed. OPENING OF BIDS - STREET DEPARTMENT This was the date set for receiving bids for the following Street Department equipment: Ten crankshaft hydraulic systems, mounted Four 8' x 6.6" dump boxes with hoist, mounted Six 10' x 7' dump boxes with hoist, mounted Ten remountings of front hitches The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The folloiing bids were opened and publicly read: Deeds Equipment Co., Inc. Individual bids were signed by P. 0. Box 26114 John K. Brennan, non - collusion Lawrence, Indiana affidavits were in order, and a 10% bid bond was submitted with each bid. 10 Mount Hustin Quick Hitches at $200 each Total: $2,000.00 4 Dump Bodies 8' x 6.6" Perfection Price at $1,999.00 each Total: $7,996.00 Harsh Price at $2,057.00 each Total: $8,228.00 10 Hydraulic Pumps at $1,445.00 each Total: $14,450.00 6 Dump Bodies 10' x 7' Perfection Price at $3,359.00 each Total: $20,154.00 Harsh Price at $3,370.00 each Total: $20,274.00 Dwyer Equipment Company Bid was signed by Karl D. P. 0. Box 686 Fulnecky, non - collusion affidavit South Bend, Indiana was in order, and a certified check in the amount of $4,252.7.0 was submitted. 10 Crankshaft Systems 4 Galion Dump Bodies each 6 Galion Dump Bodies each 10 Remounting of Fron each at $1,485.00 each Total: $14,850.00 8' x 6.6" at $1,484.00 Total: $5,936.00 10' x 7' at $3,075.00 Total $18,450.00 t Hitches at $328.53 Total: $ 3,285.30 REGULAR MEETING Walkerton Truck Equippers R. R. 2, Box 10 State Road 23 North Walkerton, Indiana 9:) APRIL 7, 1980 Bid was signed by Floyd W. Badgley, non - collusion affidavit was in order, and a 10% bid bond was submitted. 4 Perfection Dump Bodies at $1,558.00 each Total: $ 6,232.00 6 Perfection Dump Bodies at $2,950.00 each Total: $17,700.00 10 Mount Hitches at $225.00 each Total: $ 2,250.00 10 Central Hydraulic Systems at $1,540.00 each Total: $15,400.00 Fruehauf Division Bid was signed by Lynn J. Crandall, Fruehauf Corporation non - collusion affidavit was in order, 137 South Olive and a certified check in the amount South Bend, Indiana of $4,992.00 was submitted. 6 Steel Dump Bodies 10' x 7' at $4,793.00 each Total: $28,758.00 4 Steel Dump Bodies 8' x 6'6" at $3,443.00 each Total: $13,772.00 10 12" Ship & Car Channel Front Bumper in lieu of 12" x 20.7# Channel at $40.00 each Total: $ 400.00 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bids were referred to the Street Department and City Engineer for review and recommendation. PUBLIC HEARING - REVENUE SHARING EXPENDITURES FOR 1980 This was the date set for holding a public hearing on the proposed use of Revenue Sharing Funds in the amount of $60,100.00 during the calendar year 1980. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. Kernan noted that this was the public hearing on the proposed use of funds as follows: Summer Weed Program $20,000.00 Environmental Clean -Up Program 40,100.00 In accordance with the guidelines adopted for such use of revenue sharing funds, information about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program and Senior Citizens Group of LaSalle Park. There was no one present to speak against the proposed expenditures. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the meeting was adjourned at 9:45 a.m. Richard L. Hill ,..�.�-� �seph E. Kernan ATTEST: o_,_ Z cR.t_ 0,- Q - L _� Barbara J. Brs, Clerk