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HomeMy WebLinkAbout03/31/1980 Board of Public Works MinutesM B REGULAR MEETING MARCH 31, 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, March 31, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. AGENDA ITEM ADDED Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, a presentation to the South Bend Rotary Club by Mayor Roger 0. Parent was added to the agenda immediately following the re- naming of Hill Street to Solidarity Avenue. APPROVE REQUEST TO RE -NAME HILL STREET TO SOLIDARITY AVENUE Mr. Charles Howell requested permission of the Board to re -name Hill Street to Solidarity Avenue for the week of April 7 through April 12, 1980. Mayor Roger 0. Parent presented a proclamation to Mr. Howell and asked the Board to formalize the proclamation into official action. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. PRESENTATION TO SOUTH BEND ROTARY (DOWNTOWN CLEAN -UP PROJECT Mr. McMahon stated that the South Bend Rotary downtown clean -up held on Saturday, March 29, 1980, had been a great success. Mayor Roger 0. Parent presented a Key to the City to Pred Pitzer of the Rotary Club in appreciation for the group's efforts in cleaning the downtown area. In return, Mr. Pitzer presented the Mayor with a "Looking Good ", Rotary Clean Team shirt. The Board also expressed its appreciation to the Rotary Club for their involvement in the downtown clean -up project. APPROVE RENOVATION OF 622 NORTH MICHIGAN STREET (REAL SERVICES The Board received a request from Mr. Lester Fox, Executive Director of REAL Services, for permission to make certain renovations at the city's property at 622 North Michigan Street which is being leased to REAL Services. Mr. Fox submitted a plan to the Board and explained that the changes would be made in accordance with Chapter 5.04 of the 1973 Rehabilitation Act. The renovations would consist of the addition of 1200 square feet onto the ground level of the back of the building, with all improvements to accommodate the handicapped. He explained that construction of the addition would be 90% funded by the Older American Act, with the remaining 10% coming from local funds. Mr. Fox stated that the Board of Zoning Appeals had approved the modification to the building at its meeting on March 28, 1980. Mr. McMahon asked about the cost of the project, and Mr. Fox stated that the architect's estimate was approximately $40,000.00. It was stated that the improvements would become the property of the city. Upon a motion made by i1r. McMahon, seconded by Mr. Hill and carried, the request for the proposed renovation was approved. APPROVE REQUEST TO ADVERTISE FOR BIDS - POLICE PORTABLE RADIO EQUIPMENT The Board received a request from Police Chief Michael C. Borkowski for permission to advertise for at least 27 portable radios, extra compatible 700 MAH batteries and compatible desk chargers for the radios. A request had been made to the Indiana Criminal Justice Planning Office for funding of the radio purchases which had been approved with certain constraints. Funding from that agency would support up to $550 per radio or half the cost per unit. The specifications included a stipulation that prices be firm for 120 days to allow for bid review, alternate additional matching funding 390 REGULAR MEETING MARCH 31, 1980 and final award of the bid. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved and the Clerk was instructed to cause advertising on April 4 and April 11, 1980, with the bids to be received and opened by the Board at its meeting on April 14, 1980. APPROVE APPLICATION FOR OPEN AIR STAND - (D.D. PRODUCTIONS) An application from D. D. Productions was considered by the Board (tabled at March 24, 1980 meeting). Permission was received from Stanley E. Thomas, the owner of the vacant lot at the northwest corner of Ford Street and Grant Street to allow D. D. Productions to park a trailer on said lot for the purpose of operating a concession stand to sell Dyngus Day postcards on April 7, 1980. A Certificate of Insurance was included. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. DENY APPLICATION FOR OPEN AIR STAND (KITES OF THE 4 WINDS An application in the name of Sallie Vansant was received by the Board for permission to park a concession trailer on Greenlawn Avenue on Saturdays from 9:00 a.m. to 6:00 p.m., and Sundays from 1:00 p.m. to 6:00 p.m. through the end of June. Mr. McMahon explained to Ms. Vansant that the Board's policy has been not to approve stands on city right -of -way except for River Bend Plaza.. He explained that there would be a traffic congestion problem because Greenlawn is a heavily traveled street, in addition to the public safety of patrons of the stand and pedestrians in the area. Ms. Vansant stated that she desired to have a trailer in Potawatomi Park, and Mr. McMahon informed her that she must present her request for use of park land to the Park Board. He stated that perhaps Wall Street running into the park could be used because it was not a dedicated street; however, Park Board approval would be needed. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the application was denied subject to the indentification of private property and permission from that particular property owner. HEARINGS ON TAXI LICENSE DENIALS At the March 24, 1980, meeting of the Board, the applications of Donald E. Overbay and Steve Paul Botka for a taxi license were denied upon the recommendation of City Controller Joseph E. Kernan.. Mr. Overbay and Mr. Botka had been advised of their right for a hearing on the matter and had expressed their desire to appear before the Board; however, no one was present on their behalf and, upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the previous action by the Board to deny the application was confirmed. APPROVE GARAGE SALE - RIVER BEND PLAZA The Board received a request from Mikki Dobski, Coordinator of River Bend Plaza, for permission to hold the community -wide World's Largest Garage Sale on Saturday, July 14, 1980, in the city parking garage at the corner of Main and Colfax Streets, from 10:00 a.m, to 4:00 p.m. It was requested that the entire garage be used for the sale and that no vehicles be allowed to park in the garage once the sale begins. The Ardmore Lions Club would provide the concession stands in accordance with Health Department regulations and the necessary insurance require- ments. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. EM REGULAR MEETING APPROVE SECRETARIES DAY - RIVER BEND PLAZA MARCH 31, 1980 The Board received a request from Mikki Dobski, Coordinator of River Bend Plaza, for permission to hold the Annual Secretaries' Day Program at the Robertson's Stage on Wednesday, April 23, 1980, from 11:30 a.m. to 1:30 p.m. Activities for the day will include a proclamation from the Mayor, various speeches and awards, and a style show. The Pat Heiden Quartet will provide music during the program. In case of rain, a request has been made for use of the County -City Building lobby. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3487, 1980 (FIRST EAST -WEST ALLEY NORTH OF WESTERN AVENUE) Patrick M. McMahon, P. E., Civil City Engineer, filed an Assessment Roll with respect to Vacation Resolution No. 3487, 1980, for the vacation of the first 14 foot east -west alley north of Western Avenue, running west from Illinois Street to the east line of the intersection of the north -south alley for a distance of 129 feet (in LaSalle Park, 2nd Sub.). The following property may be injuriously or beneficially affected by such vacation: Lots 1029 and 1030, LaSalle Park, 2nd Sub. The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Assessment Roll was approved and set for public hearing on April 28, 1980. APPROVE PROJECT COMPLETION AFFIDAVIT AND FILE MAINTENANCE BOND (ROSETTA PLACE DRIVE) The Project Completion Affidavit for Rosetta Place Drive was submitted to the Board for approval in connection with sewer construction in the Beverly Place Subdivision, Section II. Mr. McMahon stated that the project involved private construction and the Maintenance Bond was in the name of St. Joseph Bank and Trust Company as Trustee of Virgil Place and extended for a period of three years to March 21, 1983. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Project Completion Affidavit was approved and the Maintenance Bond filed. REQUEST FOR PARADE - SOUTH BEND SHRINE CLUB The Board received a request from the South Bend Shrine Club for permission to hold a parade on May 24, 1980, at 2:00 p.m., from the Shrine Club down Main to Jefferson, to St. Joseph Street and the area in front of the Morris Civic Auditorium. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Traffic Division of the Police Department for review and recommendation. APPROVE STREET LIGHTING POLICY Mr. McMahon advised the Board that the city has overcommitted itself with respect to street light installations. He stated that the city will not actually experience a cash deficit in 1980 because of the fact that not all the installations have been completed and the city will be billed on less than a 12 -month basis. However, the city will experience a deficit in 1981 unless the current budget of $725,000 per year is increased to approximately $734,000. Mr. McMahon recommended that the city place a moratorium on all street light requests, with the exception of specific individual requests which are perceived to be necessary D0 REGULAR MEETING MARCH 31, 1980 to deter crime or vandalism in residential areas. He added that, once the 1981 budget is approved, additional requests for street lights could be accepted providing the 1981 budget is increased accordingly. Upon a motion made by Mr. Kernan, seconded by Mr. McMahon and carried, the street lighting policy was approved and a moritorium was placed on future requests. APPROVE STREET LIGHT RECOMMENDATIONS The Board received a recommendation from Joseph J. Manager of the Bureau of Traffic and Lighting, for of 323 traffic units due to traffic lights being p meters. The removal would result in a $237.41 per in the monthly billing. Upon a motion made by Mr. seconded by Mr. Kernan and carried, the report was filed. Pluta, Assistant the removal laced on month decrease McMahon, approved and APPROVE TERMINATION OF LEASES (DEPARTMENT OF REDEVELOPMENT The Board received a notice of termination of lease from the Department of Redevelopment for lease of the following parcels of land: Disposition Parcel No. 6 -1 Parcel was sold to South Bend River Bend Development Corporation in 1975. Disposition Parcel No. 4 -30 Lease is dated June 24, 1977, and was intended to cover use of the lot for Ethnic Festival parking for a short -term period. Disposition Parcel No. 8 -9 and 8 -11 Lease is dated July 16, 1976 and was to be effective through August 31, 1976. Mr. McMahon stated that the above leases entered into by the city and Department of Redevelopment pertained to lots which the city has used for parking purposes and were located in Block 6, the area across from the "hole" and the license branch parking. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board approved termination of the above leases and requested the Controller to re- negotiate those areas needed for parking purposes by the city. SIGNING OF TITLE SHEET - MAPLE LANE FOURS A title sheet was submitted for signature by the Board for Phase I, Section 4 of Maple Lane Fours, the development of multi - family housing located north and west of Portage Place Apartments. Mr. McMahon advised that the Engineering Department had reviewed the plans and specifications for sewer construction, and, upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the title sheet was approved and signed. APPROVAL OF EXCAVATION BOND - G & L ELECTRIC, INC. Upon a recommendation by Mr. Raymond S. Andrysiak, the Board considered the Excavation Bond of G & L Electric, Inc. in the amount of $5,000, to be effective March 31, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bond was approved and filed. REGULAR MEETING APPROVAL OF HANDICAPPED PARKING PERMIT MARCH 31. 1980 An application for handicapped parking permit was received for Mary Shirk, 3903 Ardmore Trail, South Bend. It was stated that the permit was a renewal. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the permit was approved and referred to the Controller's Office for issuance. APPROVAL OF CETA SUBGRANT MODIFICATION NO. 2 CHAMBER OF COMMERCE Mr. Elroy Kelzenberg submitted Modification No. 2 to the Subgrant Agreement between the Bureau of Employment and Training and the South Bend - Mishawaka Chamber of Commerce. The modification incorporated the program narrative, budget and appendixes relating to the CETA Title VII private sector initiatives program. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. STREET LIGHT OUTAGE REPORT The report indicated a total of 10 outages from the period of March 20 through March 26, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Nos. 5679 through 6085 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the claims were approved and the report filed. It was stated that the next meeting of the Board, to be held on April 7, 1980, would commence at 8:30 a.m., and that any hearings or legally advertised matters would be considered at 9:30 a.m. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting adjourned at 10:05 a.m. ATTEST: - 1?-, 6, OLA--oz- Sq X� Barbara J. Bye s, Clert Patrick M. McMahon Richard L. Hill o� eph E. Kernan 1