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HomeMy WebLinkAbout03/24/1980 Board of Public Works Minutes:I REGULAR MEETING MARCH 24. 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, March 24, 1980, by President Patrick It. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Zlr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the regular meeting of March 17, 1980, had been reviewed, and Mr. Kernan made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion, and it carried. APPROVED REQUEST TO RE -NAME FORD STREET TO DYNGUS BOULEVARD Mr. Stanley Thomas, President of the West Side Democratic and Civic Club, requested permission of the Board to re -name Ford Street from Olive to Kosciuszko in celebration of Dyngus Day. He introduced other members and officers of the Club, namely, Stanley Przybylinski, Harry Lodyga, Ed Dobski, Ray Bikowski and Ery Manuszak. Mayor Roger 0. Parent also requested the name change for the week beginning April 7 through April 11, 1980, in apprecia- tion for the contributions made by the Polish community and he presented a proclamation to Mr. Thomas commemorating Dyngus Day on April 7th. Upon a motion made by Mr. McMahon, seconded by Per. Hill and carried, the request was approved. DOWNTOWN CLEAN -UP PROJECT - SOUTH BEND ROTARY Hr. McMahon introduced Mr. Fred Pitzer from the South Bend Rotary Club, who explained that the group would be participating in a 20 -block clean -up of the downtown area bordered by the Plaza, Williams, Western and LaSalle Streets. It was stated that the Street Department would furnish the necessary brooms, shovels and provide other assistance. Mr-,. Pitzer explained that the area would be divided by blockswith -d team captain and four workers per block, and the groups would begin cleaning each block at 6:45 a.m. on Saturday, March 29, 1980. He stated that Burger Chef had volunteered coffee and rolls for the workers after the clean -up. Mr. McMahon expressed the Board's appreciation to the Rotary Club for their efforts in helping to clean up the downtown area. Mayor Roger 0. Parent stated that the program sponsored by the Rotary Club was a fine example of citizen participation and he welcomed their efforts. Mr. Pitzer indicated that, if rain would prohibit the clean -up, another date would be scheduled. CITY WIDE CLEAN -UP PROGRA14 Mr. McMahon announced that the city -wide clean -up again this year would be held during the week of April 14th, rather than on the weekend as in past years, in order to avoid excessive overtime which the city must pay. He stated that the same city departments would be used as in the past and the same route would be used as the trash pick -up route. VACATION RESOLUTION NO. 3487, 1980 - CONFIRMED (FIRST EAST -WEST ALLEY NORTH OF WESTERN AVENUE This was the date set for holding a public hearing on Vacation Resolution No. 3487, for the vacation of the first east -west alley north of Western Avenue, running west from Illinois Street to the east line of the intersection of the north -south alley for a distance of 129 feet (in LaSalle Park, 2nd Sub.). The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. It was noted that a notice had been sent to all property owners in the vicinity of the proposed vacation and letters had been received LJ' C REGULAR MEETING MARCH 24, 1980 from the various city agencies indicating that there was no objection to the proposed vacation. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board confirmed the Vacation Resolution and ordered preparation of the Assessment Roll to be filed on March 31, with a public hearing on the Assessment Roll to be held on April 28, 1980. PUBLIC HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3486, 1980 (IRELAND WOODS SUBDIVISION, SECTION 1 This being the date set, hearing was held on the Assessment Poll with respect to Vacation Resolution No. 3486 for the vacation of a 15 foot easement, being 72 feet (measured at right angles) on either side of the Easterly line of Lot 6 (being also the Westerly line of Lot 5) as shown on the recorded plat of Ireland Woods Subdivision, Section One, as recorded in the office of the Recorder of St. Joseph County, Indiana. The Clerk tendered proofs of publica- tion of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting property. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3488, 1980 (PORTION OF GARST STREET) VACATION RESOLUTION NO. 3488, 1980 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Garst Street from Prairie Avenue west to the easterly north - south boundary line of the intersecting north -south alley between Garst Street and Kerr Street. (For a distance of 120 feet, more or less). Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot No. 31, F. R. Tutt's First Addition Notice of this Resolution shall be published on the 28th day of March and the 4th day of April, 1980, in the South Bend Tribune and the Tri- County News. This Board, at its office, on the 14th day of April, 1980, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 24th day of March, 1980. BOARD OF PUBLIC WORKS s / Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk REGULAR MEETING MARCH 24. 1980 It was noted that an objection to the proposed vacation had been received by the Board from Mr. Howard Harris, and Mr. McMahon stated that Mr. Harris would be given an opportunity to speak on the matter at the public hearing on the Resolution. Therefore, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board filed the reports, adopted the above Resolution and set a public hearing on the Resolution for April 14, 1980. APPROVE CONTRACT WITH MENTAL HEALTH CENTER (RAPE CRISIS INTERVENTION The Board received a contract allowing second year funding for the Rape Crisis Intervention Project in the amount of $14,777.78 from state and federal funds, with the amount of $777.78 from city funds, totaling $15,555.56. The program would be administered by the Mental Health Center at a cost of $1,296.30 per month. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the contract for second -year funding was approved. BID AWARDED - COPYING MACHINE (CE The Board received a recommendation from Mr. Kernan for the lease of the Savin Systems 600 Copier- Duplicator on a monthly basis of $307.00 with an excess meter charge over 9,000 copies of $.019 per copy. Mr. Kernan also recommended that the contract stipulate that the city retains the right to cancel the contract at any time because of lack of performance as it concerns the machine or the service. He stated that delivery is critical and a date of 30 to 45 days hence for delivery of the machine should be specified. It was indicated that Savin was the low bidder for monthly rental of the machine. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bid was awarded as recommended. BIDS AWARDED - STREET DEPARTMENT CHASSIS The Board received a recommendation from John Baumgartner, Manager of the Bureau of Streets, for purchase of four small single -axle truck chassis with diesel engines from the low bidder, Shamrock Ford Trucks, in the amount of $52,461.20. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bid was awarded as recommended. The Board received a recommendation from John Baumgartner, Manager of the Bureau of Streets, for purchase of six single -axle chassis with diesel engines from Michiana Mack, Inc., in the amount of $155,068.00. Mr. McMahon stated that Michiana Mack was not the low bidder; however, Western International Trucks, which had bid $152,444, is on strike and delivery guarantees were a function of the end of the strike. A 30 day time period which had been extended to International for the purpose of ending the strike and firmly establishing a guaranteed delivery date had lapsed. He also stated that Shamrock Ford, the lowest bidder in the amount of $145,580, had provided equipment that was not consistent with the Street Department's requirements. Michiana Mack was the only bidder responsive to the specifications who could guarantee delivery of these vehicles. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bid was awarded as recommended to Michiana Mack based on the fact that it was the best bid responsive to the specifications. APPROVE NEGOTIATION FOR METAL FABRICATIONS WORK (FIRST BANK CENTE Mr. McMahon requested permission for SollittConstruct . on to negotiate with contractors for completion of the metal fabrica- tion work on the First Bank Center Project. He stated that the Board has previously advertised for bids and, at both times, the bids submitted far exceed the project budget for this item. He stated that the Engineering Office would participate in the nego- tiations of this work and, upon completion of the negotiations and prior to execution of a contract, the Board would be informed of the specifics as they relate to the contract. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, approval was given for the negotiation of metal fabrication work at First Bank Center. BE �: REGULAR MEETING MARCH 24. 1980 APPROVE REQUEST TO ADVERTISE FOR BIDS - STREET DEPARTMENT EQUIPMENT The Board received a request from John Baumgartner, Manager of the Bureau of Streets, for permission to advertise for bids for crankshaft hydraulic systems, dump boxes with hoists and remount - ings of front hitches. Mr. McMahon indicated that this equipment would outfit the chassis which had just been awarded to Shamrock Ford and Michiana Mack. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. APPROVE BICYCLE AND UNCLAIMED PROPERTY AUCTIONS The Board received a request from the Chief of Police for permission to dispose of unclaimed bicycles at a public auction on Saturday, April 26, 1930, beginning at 10:00 a.m., at the rear of the police wing of the Municipal Services Facility, and also permission to dispose of unclaimed property taken in the "Sting" operation at a public auction on Saturday, May 3, 1980, beginning at 10:00 a.m., at the rear of the police wing at MSF. Upon a motion made by Mr. McMahon, seconded by Per. Kernan and carried, the requests were approved. PUBLIC HEARING ON USE OF REVENUE SHARING FUNDS APPROVED Controller Joseph E. Kernan requested that the Board schedule a public hearing on the proposed use of revenue sharing funds as follows: $20,000.00 Summer Weed Program $40,100.00 Environmental Clean -Up Program The hearing is to be scheduled for April 7, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board approved the request to schedule the public hearing and directed the Clerk to advertise for a hearing to be held on Monday, April 7, 1980. APPROVED CHANGE ORDER NO. 2 - CLEVELAND ROAD SEWER PROJECT In accordance with the proposal from H. DeWulf Mechanical Contractor, Inc., a change order was submitted in the amount of $1,600.00 for the installation of 80 feet of sewer pipe to the fire station at Cleveland and Maple Road. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the change order was approved. APPROVED ENGINEERING AGREEMENT WITH KENT KASER & ASSOCIATES (EDISON ROAD PROJECT) It was stated that the engineering agreement with Kent Kaser & Associates was for the re- construction of that portion of Edison Road between Ivy and Ironwood. Mr. McMahon stated that the preliminary study had been initiated, and the proposed agreement was based on the various costs of construction. He felt the cost of the project may fall into the category of a quarter of a million dollars. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the agreement was approved, subject to review by the Legal Department and the appropriation of funds by the Common Council. APPROVE AGREEMENT WITH McGILLEM & ASSOCIATES (SAMPLE STREET PROJECT The proposed agreement deals with right -of -way acquisition and relocation for the Sample Street Project, which would include the purchase of property along Sample Street from Grant to the overpass, with primary acquisition on the south side of the street. Mr. McMahon stated that 16 different parcels may be affected, 2 of which may involve relocation. He further stated that the Council had approved local funding from the Local Road and Street Fund for the project rather than experience a long delay in using federal - aid urban funds. He stated that, as soon as right -of -way has proceeded, the city would begin acquisition, and the grade separation would follow once the roadway was widened. He felt the project would uroln REGULAR MEETING MARCH 24, 1980 exceed $1,000,000. Mr. McMahon explained that, in view of the fact that the project would involve local funding, some of the new construction projects would be set back a year or so. He stated that the Colfax Bridge and Twyckenham Bridge projects, however, would not be affected by the Sample Street project as far as funding. He indicated that the county was moving ahead on its portion of the Sample Street project. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the agreement was approved. APPROVAL OF MONTESSORI SCHOOL FOOT PACE The Board received a recommendation from the Bureau of Traffic and Lighting approving the request of the Montessori School for its second annual Spring Classic Foot race on May 4, 1980, commencing and ending at Pinhook Park at 12:30 p.m., subject to the following: That the race be manned by Civil Defense Personnel to assist at the crossings of Riverside and Angela and the turn - around point at Riverside and Michigan, and that the parties involved contact Captain James Sweitzer no later than the week of March 31, 1980, to confirm the assignment of traffic personnel (Civil Defense) to assist in the foot race. The request for the closing of Riverside Drive for the race was not recommended by the Bureau of Traffic and Lighting. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved subject to the above conditions. 11r. McMahon stated that the closing of Riverside Drive as requested would not be permitted. APPROVE REQUEST TO DESIGNATE OLD U.S. 31 AS BUSINESS U.S. 31 Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted his recommendation to the Board to officially approve the request to re- designate "old" U.S. 31 as Business U.S. 31, and to submit said request to the Indiana State Highway Commission, in concurrence with St. Joseph County, the Town of Roseland, the City of Niles and Berrien County. Mr. McMahon stated that meetings will be held with representatives from the State of Michigan in an effort to try and resolve this matter since approval had not been obtained by that public agency. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board approved the recommendation for the preparation of a formal letter of request to the State Highway Commission for the re- designation. APPROVE REQUEST FOR PROCESSION (ST. PATRICK'S PARISH) The Board received the request of St. Patrick's Parish for a Palm Sunday procession on March 30, 1980, involving parishoners from St. Patrick's Church and St. James Episcopal Church. Part of the group will proceed east from the parking lot on Washington Street to Lafayette and north on Lafayette to St. James Cathedral, and part of the group will cross Washington and process south on Taylor to St. Patrick's. Permission had been obtained from the Continental Restaurant System to hold the service on the Washington Street parking lot of Tippecanoe Place. It was indicated that the procession would start at approximately 10:15 a.m. In view of the fact that time was a critical factor, Mr. McMahon made a motion to approve the request subject to concurrence by the Bureau of Traffic and Lighting and the Traffic Division of the Police Department. 1 4 REGULAR MEETING APPROVE RECOMMENDATIONS TO DENY TAXI CAB LICENSES MARCH 24. 1980 Upon a recommendation received by City Controller Joseph E. Kernan, Mr. McMahon made a motion to deny the license applications of Steve Paul Botka and Donald E. Overbay, seconded by Mr. Hill and carried. Mr. Kernan stated that he felt the recent convictions of Mr. Botka needed further explanation, and Mr. Overbay currently had a suspended driver's license. The Clerk was instructed to advise Mr. Botka and Mr. Overbuy of their rights to discuss the matter. APPROVE APPLICATION FOR OPEN AIR STAND - RIVER BEND PLAZA The Board received the application of John C. Olive for permission to set up a trailer on River Bend Plaza from 8:00 a.m. to 5:30 p.m April 1 through April 5, 1980, for the purpose of selling Dyngus Day postcards. An application was also received for permission to set up a trailer in the vicinity of the West Side Civic and Democratic Club on Ford Street on Dyngus Day. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, approval was given for the River Bend Plaza location with the exact location on the Plaza to be determined by the Plaza coordinator, Mikki Dobski. Mr. McMahon advised Mrs. John Olive, who was present for the meeting, to obtain permission from the owner of the property near the West Side Club where the trailer would be located and submit it to the Board for consideration at its meeting on March 31, 1980. APPROVE COMMUNITY GARDEN PROGRAM Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, approval was given for the Community Garden Program for 1980, to be set up in accordance with the same rules and regulations as in 1979. It was suggested that the various neighborhood groups be advised of the program. APPROVE PURCHASE AGREEMENT (910 SOUTH COLUMBIA STREET) The Board received the purchase agreement of DeVere D. Goheen for the purchase of city -owned property at 910 South Columbia Street for the sum of $725.00. Approval had previously been granted for the sale of the property by the Board of Public Works and the Common Council. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the purchase agreement was approved and the Legal Department was instructed to prepare the necessary deed of conveyance. COUNTER -OFFER FOR PURCHASE OF 718 SOUTH BENDIX The Board received a letter from Mrs. Mary Navarro, 212 South Taylor Street, for the purchase of city -owned property located at 718 South Bendix Street. Approval had previously been granted for said sale by the Board of Public Works and the Common Council, and the property had been determined to have an estimated valuation of $807.00. Mrs. Navarro expressed her desire to purchase the property but felt the $807.00 figure was too high and made a counter -offer of $200.00 for the property. After a brief discussion, it was suggested that Mrs. Navarro be advised that the city would sell the parcel for the sum of $500.00; however, this figure would need to be approved by the Common Council. APPROVE STREET LIGHT RECOMMENDATIONS Mr. Joe Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendation for the installation of street lights at the request of property owners: rile REGULAR MEETING MARCH 24, 1980 1400 Hampshire (3 lights) 7000L MV UG CP $24.30 /month Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for traffic control: Installation of no angle parking at 200 West South Street, north side, west 2 block Installation of 15- minute parking limit between 6 a.m. and 6 p.m., except Sunday at 200 West South Street, north side, west 2 block Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendations were approved. APPROVE MARCH OF DI14ES WALKATHON A recommendation from Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, was received by the Board concerning the March of Dimes Walkathon on April 12, 1980, commencing at 9:00 a.m. from Potawatomi Park. Since the participants of the walkathon will be obeying all traffic laws, the Bureau recommended approval with instructions that arrangements be completed with Captain Sweitzer and Civil Defense Director Don Germann during the week of March 24th. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. APPROVE AMERICAN CANCER SOCIETY BIKE- A -THON Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted his recommendation to the Board concerning the request of the American Cancer Society for Bike -a -thon to be held on Sunday, April 27, 1980, commencing at 1:30 p.m. at Howard Park (with a rain date of Sunday, May 4). The route to be followed will be the east bike route as marked by the Park Department. Since the riders will be obeying all traffic laws, the Bureau recommended approval with instructions that arrangements be completed with Captain Sweitzer and Civil Defense Director Don Germann no later than the week of March 31, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. APPROVE HOPE CHAPEL CHURCH OF GOD PARADE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted his recommendation to the Board concerning the request of the Hope Chapel Church of God for an annual vacation bible school parade to be held on Saturday, June 7, 1980, at 1:00 'p.m. following a route through the neighborhood bounded by Indiana Avenue, Vernon, Ewing and Marine Street. The route is basically the same as approved in previous years; however, a section of the route which goes over Indiana Avenue, Marine, Haney and back to Leer will be at the discretion of the escort officer, depending upon traffic at the Leer Street railroad crossing. Subject to this provision, the Bureau recommended approval of the request. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. REGULAR MEETING TABLE CONTRACT WITH FARGO COMPANY - CETA MARCH 24, 1980 ON• Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the proposed contract between the Bureau of Employment and Training and the Fargo Company was tabled. APPROVAL OF CETA MODIFICATIONS AND SUBGRANT AGREEMENT The Board received Modification No. 4 to the CETA Subgrant Agree- ment with the Housing Authority which corrected an error by changing the subgrant period dates to October 1, 1979, through September 30, 1980; and further corrected a budget title and associated fringe benefits. All other parts of the Initial Agreement and of modifications thereto remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modification was approved. The Board received Modification No. 3 to the CETA Subgrant Agree- ment with Indiana University which increased the administrative budget by $2,900 for costs associated with public service employment contract administration; and further modified the project by extending the end date through August 15, 1980, and modified the statement of work /training, and provided a project budget extension period which added $2,080 for classroom instruction and $3,460 for rental of training equipment. All other portions remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. The Board received a Subgrant Agreement with Specialized Transporta- tion of St. Joseph County at a cost of $1,867 for a two -month period. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the agreement was approved. APPROVAL OF HANDICAPPED PARKING PERMITS The Board received applications from the following persons for handicapped parking permits: McKinley Gibbs 1203 Lincolnway West South Bend, Indiana James Batalis 918 North Allen South Bend, Indiana Dan Marshall 5117 West Linden South Bend, Indiana The above applications were new requests and a doctor's certificate was attached to each. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the applications were approved and referred to the Controller's Office for issuance. FILING OF CERTIFICATE OF INSURANCE - TONN &BLANK, INC. The Board received a Certificate of Insruanr_e for Tonn & Blank, Inc. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Certificate was filed. STREET LIGHT OUTAGE REPORT The report indicated three outages and an undetermined amount of lights in the downtown area, for the period covering March 14, 1980, through March 18, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the report was filed. I .♦ REGULAR MEETING APPROVAL OF CLAIMS MARCH 24, 1980 Chief Deputy Controller Michael L. Vance submitted to the Hoard Claim Docket Numbers 5135 through 5678 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the claims were approved. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting was adjourned at 10:40 a.m. Pat ick M. McMahon 4f-a—rd L. Hill ' eph E. Kernan ATTEST: IS -J Barbara J. Byers, erk L