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HomeMy WebLinkAbout03/17/1980 Board of Public Works MinutesREGULAR MEETING MARCH 17, 1980 A regular meeting of the Board of Public Works was convened at 8:30 a.m., on Monday, March 17, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the regular meeting of March 10, 1980, had been reviewed, and he made a motion that the minutes be approved as submitted. Mr. Hill seconded the motion, and it carried. ADOPTION OF RESOLUTION NO. 8, 1980 - SALE OF CITY -OWNED PROPERTY RESOLUTION NO. 8, 1980 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the city are not necessary to the public use and are not set asied by state or city law for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the city contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address Deed No. 1511 Marietta 1146 2601 W. Lawton 1042 2609 W. Lawton 927 2505 W. Lawton 1175 1212 S. Franklin 600 2. That this Resolution shall immediately, upon its adoption, be submitted to the Common Council of the City of South Bend, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. Adopted this 17th day of March, 1980. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk 373 W REGULAR MEETING MARCH 17. 1980 Mr. McMahon indicated that requests for the purchase of the above city -owned lots had been received by the Board, and the requests had been referred to the various city agencies to determine whether or not the properties should be sold. There had been no objection to the sale of the property by the various city agencies, and the Board was requested to approve a resolution authorizing the sale of the properties. Mr. McMahon indicated that the resolu- tion would be concurred upon by the Council and appraisals taken to determine an offering price. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the resolution was adopted. APPLICATIONS FOR OPEN AIR STAND TABLED - D.D. PRODUCTIONS At the request of Mr. McMahon, the two applications for open air stand licenses for Dyngus Day by D. D. Productions was tabled to the next Board meeting of March 24, 1980. REQUEST FOR FOOT RACE - MONTESSORI SCHOOL The Board received a request from the Montessori School for permission to hold a foot race on Sunday, May 4, 1980, for the purpose of raising money for scholarships and operating expenses of the school. It was requested that the race begin and end in or near Pinhook Park, starting at 12:15 p.m., and that the restrooms at the Pinhook Pavillion be available for use by the group. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was referred to the Bureau of Traffic and Lighting, the Traffic Division of the Police Department, and the Park Department for review and recommendation. REQUEST FOR PARADE - HOPE CHAPEL CHURCH OF GOD The Board received a request from the Hope Chapel Church of God for permission to hold a parade on Saturday, June 7, 1980, at 1:00 p.m., on Indiana Avenue, Dayton, Dubail, Randolph, Calvert, Bowman, Donald and Fox Streets. A police escort was also requested. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred.to the Bureau of Traffic and Lighting and the Traffic Division of the Police Department for review and recommendation. REQUEST FOR FIRE DEPARTMENT PARAMEDIC UNIT AT RUM VILLAGE EASTER EGG HUNT - ACHIEVEMENT FORUM The Board received a request from the Achievement Forum for permission to have a Fire Department paramedic unit at Rum Village on Sunday, April 6, 1980, from 1:00 p.m., until the conclusion of its annual Easter Egg Hunt. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. APPROVAL OF ESCROW AGREEMENT - SLUTSKY -PELTZ PLUMBING & HEATING (FIRST BANK CENTER) The Board received an Escrow Agreement with Slutsky -Peltz Plumbing and Heating Company, for the First Bank Center Project. The agreement provides that interest will be paid on retainage funds. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the agreement was approved. 1 ME REGULAR MEETING APPROVAL OF TRAFFIC CONTROL DEVICES MARCH 17 19.80 Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for traffic control: Installation of a Stop Sign - On Chester at Twyckenham Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the recommendation was approved. Installation of a Stop Sign - On Gagnon at Kenmore Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. Installation of a Stop Sign - On McGill at Kenmore Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. Installation of a Stop Sign - On Foundation Court at Foundation Drive Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. Installation of Handicapped Parking - 913 Leland Avenue Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. APPROVE RESIDENTIAL PARKING ZONE (600 NORTH LAFAYETTE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board his recommendations concerning the restricted residential parking requests for the 600 block of North Lafayette, the 500 block of North Lafayette, and the 300 and 400 blocks of West Navarre. He recommended the installa- tion of a restricted residential parking zone from 8:00 a.m. to 5:00 p.m., in the 600 block of North Lafayette, based on the fact that over 66% of residents had signed the petition as required by ordinance and that, within a period from 7:00 a.m. to 7:00 p.m., the percentage usage for seven hours was higher than the rate specified in the ordinance. Ile further recommended that the Bureau of Traffic and Lighting study the effect of the residential parking zone on the other two locations, they being the 500 block of North Lafayette and the 300 -400 blocks of Guest Navarre, and that the Board await resubmission of a new petition for these areas because the number of signatures on the petitions was under the 66% requirement of the ordinance. Mr. Wadzinski explained that hourly checks were made at the above locations during the period from 7:00 a.m. to 7:00 p.m. In the 500 block of North Lafayette, there was a relatively few number of parkers on the street because it appeared there was ample off - street parking in the back. He stated that, in the 300 and 400 block of West Navarre, parking was very heavy near Lafayette. He further stated that Memorial Hospital has sufficient off - street parking on its lots and parking garage and employees do not have to pay for their parking. He stated that security will close the lots when they are full, and it appeared from the study that some hospital personnel parked on the streets, but not a high percentage. The same was true for personnel from the Medical Foundation according to Mr. Wadzinski. He informed the Board that a total of approximately 150 man hours had gone into the research and review of the request. Mr. Kernan stated that his office would immediately make arrangements for obtaining the necessary parking decals for the vehicles. 3'7 E" REGULAR MEETING MARCH 17, 1980 Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the restricted residential parking zone was approved for the 600 block of North Lafayette, from 8:00 a.m. to 5:00 p.m., with the Bureau of Traffic and Lighting to study the effect caused by the zone for the 500 block of North Lafayette and the 300 -400 blocks of blest Navarre. It was decided that the Board would await resubmission of new petitions for the 500 block of North Lafayette and the 300 -400 blocks of West Navarre since the required 66% of signatures had not been met. APPROVAL OF CETA SUBGRANT MODIFICATION NO. 3 - HOUSING AUTHORITY The Board received Modification No. 3 to the CETA Subgrant Agreement with the Housing Authority, which provided a `$50 increase in the administrative budget for preparation of a final project report; the addition of a program narrative for the Maintenance Trainee Project; and a change in the funding title for Maintenance Trainees. It was indicated that all other parts of the Initial Agreement and previous modifications remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modification was approved. FILING OF 1979 ANNUAL REPORT - YOUTH SERVICE BUREAU Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the 1979 Annual Report of the Youth Service Bureau was filed. FILING OF CERTIFICATE OF INSURANCE - ABRAHAMS BROTHERS Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Certificate of Insurance for Abrahams Brothers was filed. STREET LIGHT OUTAGE REPORT The report indicated 28 outages for the period of March 6, 1980, through March 12, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the report was filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 4538 through 5134 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the claims were approved and the report filed. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board recessed the meeting until 9:30 a.m., the time legally advertised for receiving bids on the metal fabrica- tions for the First Bank Center Project, garage portion; ambulance and related equipment for Fire Department; and lease of a copying; machine for the CETA Office. The Board recessed at 9:04 a.m. The Board of Public Works reconvened at 9:30 a.m., for the purpose of receiving and opening the following bids: OPENING OF BIDS - GARAGE PORTION, FIRST BANK CENTER (METAL FABRICATIONS) This was the date set for receiving bids for metal fabrications for the garage portion of First Bank Center. Originally the bids had come in above the budget for the project and the bids had been rejected. At the second advertising, no bids had been received by the Board on March 3, 1980, and the Board had decided to re- advertise with bids to be received and opened on March 17, 1980. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found 1 Iu M REGULAR MEETING MARCH 17. 1980 37 4' to be sufficient. The following bids were opened and publicly read: Steel Fabricating Division Bid was signed by R. E. Zawlocki, of Midland Corporation non - collusion affidavit was in 911 Cleveland Street order, and a 5% bid bond was Mishawaka, Indiana submitted. Metal Fabrications - Bid Package #108 $95,500.00 Mr. McMahon stated that certain alternates outlined in the bid proposal called for a reduction in the bid amount, but also omitted certain items which were specified. He indicated that the total amount of the omissions amounted to a reduction of $29,875.00. St. Joseph Valley Structural Bid was signed by Dean R. Kelly, Steel Corporation non - collusion affidavit was in 1203 Kent Street order, and a 5% bid bond was Elkhart, Indiana submitted. Metal Fabrications - Bid Package #108 $102,700.00 Mr. David Jahn of Sollitt Construction Company explained that the budget amount for the metal fabrications project was $20,500.00. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bids were rejected. OPENING OF BIDS - AMBULANCE AND RELATED EQUIPMENT This was the date set for receiving bids for an ambulance and related equipment. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Excellance, Inc. Bid was signed by D.M. Fridlin, P. 0. Box 733 non- collusion affidavit was in Carmel, Indiana order, and a 10% bid bond was submitted. Type 1 Ambulance, aluminum construction, mounted on 1980 Chevrolet chassis $41, 969.00 each Trade -in allowance $1,000.00 Alternate Bid #1 Type 1 Ambulance, aluminum construction, mounted on 1980 Chevrolet chassis $45,530.00 Trade -in allowance $1,000.00 Plus optional equipment. Butler Coach Company, Inc. 8401 West Washington Street Indianapolis, Indiana 46231 Bid was signed by Jack R. Trusty, non - collusion affidavit was in order, and a 10% bid bond was attached. Type 1 Ambulance, modular type vehicle with 1980 Chevrolet chassis (modular body built by Horton Company) Trade -in allowance $1,500.00 *Type 1 Ambulance, modular type vehicle 1980 Chevrolet, aluminum construction (modular body built by Wheeled Coach) Trade -in allowance $1,500.00 Plus optional equipment. $41,558.00 $40,532.00 *It was noted that the alternate bid takes complete exception to the specifications. 3'78 REGULAR MEETING Wheeled Coach Corporation Distributed by R.S.V.P. 2115 West Pine Street Orlando, Florida Type 1 Ambulance, 1980 Chevrolet, C -30 Trade -in allowance $2,000.00 Plus optional equipment. MARCH 17, 1980 Bid was signed by John Allan Arnos, non - collusion affidavit was in order, and a certified check in the amount of $4,000. was submitted $40,000.00 Parr Products, d /b /a Ambulance Bid was signed by L. L. Sales - Ambulance Service of Indiana Shonkwiler, non - collusion 825 North Illinois Street affidavit was in order, and Indianapolis, Indiana 46204 a 10% bid bond was submitted. Type 1 Ambulance, aluminum construction, 1980, Heliart $40,367.00 Trade -in allowance $1,000.00 Plus Optional equipment. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - LEASE OF COPYING MACHINE (CETA OFFICE This was the date set for receiving bids for lease of a copying; machine for the Bureau of Employment and Training. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Adams- Remco, Inc. Bid was signed by Rex Carlile, 210 East Jackson Boulevard non - collusion affidavit was Elkhart, Indiana in order, and a 10% bid bond was submitted. Savin Systems 600 Copier - Duplicator 9,000 copies (excess meter charge $.022 /copy) $366.00 /month 19,000 copies (excess meter charge $.018 /copy) 465.00 /month 30,000 copies (excess meter charge $.013 /copy) 629.00 /month ANNUAL: 9,000 copies (excess meter charge $.019 /copy) 307.00 /month 19,000 copies (excess meter charge $.016 /copy) 451.00 /month 30,000 copies (excess meter charge $.013 /copy) 571.00 /month TWO -YEAR 9,000 copies (excess meter charge $.018 /copy) 298.00 /month 19,000 copies (excess meter charge $.015 /copy) 422.00 /month 30,000 copies (excess meter charge $.012 /copy) 533.00 /month Xerox Corporation Bid was signed by Christina 1657 North Commerce Drive Brand, non- collusion affidavit South Bend, Indiana was in order, and a Bank Money Order was submitted in the amount of $47.60. Xerox 3400 Copier 9,100 copies (excess meter charge $.0201 /copy $350.00 /month to 20,000 copies) C 379 REGULAR MEETING St. John's Business Machines 1134 Lincolnway East South Bend, Indiana MARCH 17, 1930 Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bid of St. John's Business Machines was rejected because it was accompanied by only a 5% bid bond and not the 10% bid bond required and advertised. IBM Corporation Bid was signed by J. Wayne Berryman, 215 South St. Joseph Street non - collusion affidavit was in South Bend, Indiana order, and a 10% bid bond was submitted. IB1.1 Series III, 11odel 10 Copier /Duplicator 15,000 copies (excess meter charge $.0173 /copy) $554.57 /month to 30,000 conies) IBM 20 -bin Collator 104.21 /month Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the above bids were referred to the Controller and the CETA Office for review and recommendation. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the meeting adjourned at 9:50 a.m. ATTEST: I` CL-11-� , Barbara J. Bye s, C1 k c P trick 11. McMahon s Richard L. Hill I _ 44-- oseph E. Kernan