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HomeMy WebLinkAbout03/03/1980 Board of Public Works Minutes,a] REGULAR MEETING MARCH 3. 1980 1 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, March 3, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Kernan and Mr. Hill present. Assistant City Attorney James A. Masters was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. McMahon and carried, the minutes of the February 25, 1980, meeting of the Board were approved as submitted. OPENING OF BIDS - GARAGE PORTION, FIRST BANK CENTER (DEMOLITION AND BACKFILL) This was the date set for receiving bids for metal fabrications, and demolition and backfill work for the garage portion of First Bank Center. Originally the bids had come in above the budget for the project and the bids had been rejected with the intention of re- bidding that item with the bid opening set for this date. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Ritschard Brothers, Inc. Bid was signed by Carmelo Ritschard 1204 West Sample and Donald Ritschard, non - collusion South Bend, Indiana affidavit was in order and a 5% bid bond was submitted. Demolition and Backfill Work - Bid Package #122 $46,900.00 O'Neal Trucking Co., Inc. Bid was signed by Julius O'Neal, Jr., 1737 N. Elmer Street non- collusion affidavit was in order, South Bend, Indiana and a certified check in the amount of $1,963.10 was submitted. Demolition and Backfill Work - Bid Package #122 $39,262.00 Mr. David Jahn, Sollitt Construction Company, explained that the above project consisted of demolition of the concrete along the west side of the property and backfilling on the north and south sides of the property and the building of earth brims in those areas. The total project budget was $24,500.00. Mr. McMahon asked why there were no bids submitted for the metal fabrication work, and Mr. Jahn stated that he did not understand why in view of the fact that four contractors picked up the bid package. He indicated that the project budget for the metal fabrications was $20,200.00. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bids were referred to the Engineering Department for review and recommendation. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bid package for metal fabrications will be re- advertised with the bid opening set for March 17, 1980, at 9:30 a.m. Mr. McMahon asked that Mr. Jahn meet with the contractors concerning this project in the hopes of receiving favorable bids on March 17th. PUBLIC HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3485, 1979. (SOUTH BEND MEDICAL FOUNDATION) This being the date set, hearing was held on the Assessment Roll with, respect to Vacation Resolution No. 3485, 1979, for the vacation of a 14' north -south alley between Main and Lafayette, starting at Navarre, thence south for a distance of 99'; and the 14' east -west alley between Navarre and Marion, starting at Lafayette; thence east for a distance of 165' to the intersection of the north - south alley.. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. 362 REGULAR MEETING MARCH 3, 1980 The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting property. No remonstrators were present and no written remonstrances were filed with the Board concerning the assessment roll. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. AWARD BIDS - STREET MATERIALS Mr. McMahon noted that he recommended the low bidder for materials in all cases except for the asphalt material, tack material and emulsified asphalt, the latter materials because of the escalator clause written in the bids. He recommended the following: Item Nos. 1 through 7, Hot Asphaltic Concrete Surface and Binder Materials Recommend the bids of Walsh & Kelly and Rieth -Riley so as to provide the city with two sources of materials. It is the intention that these materials be purchased from Walsh & Kelly based upon their low bid. Materials will be ordered from Rieth -Riley only in the event that Walsh & Kelly is unable to supply the materials in a timely manner. Item No. 8, Bituminous Material - Tack Recommend the bids of Walsh & Kelly at $175 per ton, and Arco at $170 per ton. Item No. 9, Bituminous Material Road Oil Recommend the bid of Westville Oil Company at 50 cents per gallon. Item No. 10, Bituminous Patching Material Recommend the bid of Walsh & Kelly at $21.50 per ton. Item No. 11, Emulsified Asphalt Recommend the bids of Emulsion Products at 56 cents per gallon, The Koch Company at 56.47 cents per gallon, and Bituminous Materials at 62.28 cents per gallon. Item No. 12, #2, Stone /Slag Recommend the bid of Wanatah at $6.85 per ton, and the Levy Company at $6.25 per ton. Item No. 13, Coarse Aggregate #9 Recommend the bid of Medusa Aggregates at $2.75 per ton. Item No. 14, Coarse Aggregate #73, Stone and Slag Recommend the bid of Medusa Aggregates at $2.30 per ton, and the Levy Company at $6.10 per ton. Item No. 15, Sand #14 -1, #14 -2 Recommend the bid of Medusa Aggregates at $2.15 per ton. Item No. 16, Coarse Aggregate - Crusher Run Recommend the bid of the Levy Company at $5.75 per ton. RM REGULAR MEETING MARCH 3, 1980 Items Nos. 17, 18 and 19, Concrete Class A- Stone, Class A -Slag and Class B Recommend the respective bids of Kuert Concrete at $45.30 per cubic yard, $44.80 per cubic yard, and $40.80 per cubic yard. Item No. 20, Portland Cement Recommend the bid of Eckler -Lahey at $4.11 per bag. Mr. McMahon noted that a comparison with 1979 prices and quantities showed an increase as follows: Paving and Resurfacing - up 30 per cent Slurry Seal - up 21 per cent Concrete Repairs - up 18 per cent Alley Maintenance - up 47 per cent Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the above bids were awarded as recommended. RIVER BEND PLAZA REQUESTS The Board received a request from Mikki Dobski, River Bend Plaza, for permission to hold certai the Plaza on March 17, 1980, St. Patrick's Day, to 1:00 p.m. Selected dignitaries will deliver proclamations commorating St. Patrick's Day, in musical presentation. Coordinator for z activities on from 12:00 noon speeches and addition to a A request was also received for celebration of Dyngus Day on the Plaza on April 7, 1980, from 11:30 a.m. to 1:30 p.m., which involves a performance by a polka band during the lunch hour. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the requests for permission to conduct the above activities on River Bend Plaza were approved. The Board also received a request for a Fourth of July 5 -mile race to be held in conjunction with the Ethnic Festival. Additional requirements were requested, including documentation of medical back -up, outdoor restroom facilities and an accounting of funds raised by the event. A request was also made for permission to use the Century Center parking lot for the race, which is being sponsored by the All -State Athletic Store. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the Traffic Division of the Police Department, the Bureau of Traffic and Lighting and the Century Center Board of Managers. A third request was received by the Doard for permission by the United States Air Force to display an F -15 Fighter Aircraft during the Ethnic Festival from June 25, 1980, through July 6, 1980, at a location to be designated by the city. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the Traffic Division of the Police Department and the Bureau of Traffic and Lighting. 364 REGULAR MEETING ADOPTION OF RESOLUTION NO INTERSECTION IMPROVEMENTS MARCH 3, 1980 6, 1980 - McKINLEY- MANCHESTER RESOLUTION NO. 6. 1980 WHEREAS, the Board of Public Works has found it necessary in the best interests of the public safety and welfare to construct certain improvements at the intersection of McKinley and Manchester. WHEREAS, the Board of Public Works has the authority to make such improvements as provided by Acts of the General Assembly, therefore, BE IT RESOLVED: 1. That the Board of Public Works orders the Department of Public Works to prepare plans, specifications, cost estimates, secure the necessary right of way and easements, by the doing of all acts necessary and desirable to the acquisition by gift, purchase, or condemnation; 2. Secure permits, appropriations, and to construct certain improvements at the intersection of McKinley and Manchester. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/ Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Mr. McMahon explained that the city has been attempting to signalize this particular intersection for the past couple of years. A design had been prepared and submitted but had been rejected by the State Highway Commission in December, 1979. The city was now in the position where certain property owned by the Park Jefferson Apartments would have to be acquired in order to make the necessary improvements for a four -way intersection at that location. Mr. McMahon stated that it was anticipated the improvements would be made during the calendar year 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the above resolution was adopted. ADOPTION OF RESOLUTION NO. 7, 1980 - DISPOSITION OF OBSOLETE VEHICLE RESOLUTION NO. 7, 1980 WHEREAS, it has been determined by the Board of Public Works that the following vehicle is obsolete and deteriorated to the point where repair costs would exceed its value: Fire Department Mechanical No. 127, 1965 Ford Pick -up Truck - Serial No. FlOBL666239 AE M REGULAR MEETING MARCH 3, 1980 WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed vehicle is obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to scrap said vehicle and that it be removed from the City Vehicle Inventory. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the above resolution was adopted. APPROVAL OF NON- ACCESS EASEMENT (LaSALLE SQUARE SHOPPING CENTER Mr. McMahon stated that approval was required on the Non- Access Easement which was recommended by the Area Plan Commission and the Engineering Department in order to control access from the LaSalle Square Shopping Center to Bendix Drive and to prohibit patrons from the shopping center from obtaining access onto Bendix Drive. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the easement was approved. APPROVAL OF ESCROW AGREEMENT - FIRST BANK CENTER PROJECT The Board received an Escrow Agreement with Interior Finishes, Inc., for the First Bank Center Project. The agreement provides that interest will be paid on retainage funds. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the agreement was approved. FILING OF PETITION TO VACATE A PORTION OF GARST STREET A petition was received by the Board for the vacation of Garst Street from Prairie Avenue west to the easterly north -south boundary line of the intersecting north -south alley between Garst Street and Kerr Street by the owners of Lot 31, F. R. Tutt's First Addition, being Jay Robert Huckins and Judy Huckins. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the petition was referred to the Engineering Department, the Area Plan Commission and Community Development for review. FILING OF REPORTS AND ADOPTION OF VACATION RESOLUTION NO. 3487, 1980 - FIRST EAST- ti,1`EST ALLEY NORTH OF WESTERN AVENUE VACATION RESOLUTION NO. 3487, 1980 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The first 14 foot east -west alley north of Western Avenue, running west from Illinois St. to the east line of the intersection of the north -south alley for a distance of 129 feet (in LaSalle Park, 2nd Sub.) 366 REGULAR MEETING MARCH 3, 1980 Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 1029 & 1030, LaSalle Park, 2nd Sub. Notice of this Resolution shall be published on the 7th and 14th day of March, 1980, in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 24th day of March, 1980, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 3rd day of March, 1980. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board filed the reports, adopted the above Resolu- tion subject to the establishment of a turning radius and set a public hearing on the Resolution for March 24, 1980. APPROVE REQUEST TO ADVERTISE FOR BIDS - RENTAL OF OFFICE COPIER (CETA) The Board received a request from the CETA office for permission to advertise for bids on the rental of an office copier with a sorter for 15 or more sets of copies; sheet fed in order to allow use of plain paper, letterheads, colored paper, etc; allows change in size of paper without reloading; and is suitable for 15,000 or more copies per month. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and.carried, the request was approved with bids to be opened by the Board on March 17, 1980. APPROVAL OF CETA SUBGRANT MODIFICATIONS The Board received Modification No. 1 to the CETA Subgrant Agree- ment with the Art Center, Inc., which provided an administrative budget of $425 for costs associated with contract administration, and changed the title on participant wage and fringe benefit budget. It was noted that all other parts of the Initial Agree- ment remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the modification was approved. The Board received Modification No. 2 to the CETA Subgrant Agree- ment with the Urban League which provided an administrative budget of $1,015 for costs associated with contract administration. It was noted that all other parts of the Initial Agreement and of the first modification remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the modification was approved. REGULAR MEETING MARCH 3. 1980 APPROVAL OF EXCAVATION AND CONTRACTOR BONDS - ZIOLKOWSKI CONSTRUCTION Approval was requested for Excavation Bond No. B04 -34 -21 in the amount of $5,000 and Contractor Bond No. B04 -34 -22 in the amount of $1,000 for Ziolkowski Construction CompanNT. A recommendation for approval of the bonds was submitted by Raymond S. Andrysiak. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bonds were approved. APPROVAL OF HANDICAPPED PARKING PERMIT Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the following permit was approved and referred to the Controller's Office for issuance: Catherine A. Schulz 604 East Farneman South Bend, Indiana FILING OF CERTIFICATE OF INSURANCE - E- RECT -0, INC. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Certificate of Insurance was filed. STREET LIGHT OUTAGE REPORT The report indicated 8 outages between the period of January 28, 1980, through February 23, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the report was filed. APPOVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 3629 through 4003 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the claims were approved and the report filed. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the meeting adjourned at 10:00 a.m. P trick M. McMahon Richard L. Hill 'eph E. Kernan ATTEST: jo-c- 6 0--a- J Barbara J. By rs, Cgerk