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HomeMy WebLinkAbout02/18/1980 Board of Public Works MinutesREGULAR MEETING FEBRUARY 18, 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, February 18, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. McMahon and carried, the minutes of the February 11, 1980, meeting of the Board were approved as submitted. VACATION RESOLUTION NO. 3486 - CONFIR4ED This was the date set for holding a public hearing on Vacation Resolution No. 3486, for the vacation of a 15 foot easement, being 72 feet (measured at right angles) on either side of the Easterly line of Lot 6 (being also the Westerly line of Lot 5) as shown on the recorded plat of Ireland Woods Subdivision, Section One as recorded in the Office of the Recorder of St. Joseph County, Indiana. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. It was noted that a notice had been sent to all public and private utilities and property owners in the vicinity of the proposed vacation. Mr. McMahon indicated that letters from Indiana Cablevision, Indiana Bell Telephone, Indiana & Michigan Electric and Northern Indiana Public Service had been received releasing the rights of the foregoing utilities on the above - described property. Letters had also been received by the various city agencies indicating that there was no objection to the proposed vacation of the easement. Mr. J. Bernard Feeney of Lang, Feeney and Associates, indicated that, as of this date, releases have been received and recorded from Indiana Cablevision, Indiana Bell and I & M. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board confirmed the Vacation Resolution and ordered the preparation of the Assessment Roll. PUBLIC HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3484 (ALLEY RUNNING EAST FROM CLOVER) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3484 for the vacation of the second east -west alley between Lots 46 and 47 North of Northside Boulevard, running east from Clover 111.5` to the north - south alley. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting property. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. BID AWARDED - JANITORIAL SERVICES, POLICE DEPARTMENT Mr. Sean Watt, Director of the Division of Transportation, recom- mended that the low bid of Associated Cleaning Services in the amount of $16,354.56 be awarded. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the low bid of $16,354.56 was awarded to Associated Cleaning Services. 11 LI sin REGULAR MEETING FEBRUARY 18, 1980 ADOPTION OF RESOLUTION NO. 5, 1980 - DISPOSE OF OBSOLETE POLICE VEHICLES RESOLUTION NO. 5, 1980 WHEREAS, it has been determined by the Board of Public Works that the following vehicles are obsolete and deteriorated to the point where repair costs would exceed their value: Police Department Mechanical No. 625, 1975 Pontiac Serial No. 21,69R5X117351 Police Department Mechanical No. 626, 1973 Chevrolet Serial No. 1K69K3J235258 Police Department Mechanical No. 629, 1974 Chevrolet Serial No. 1K69HQ107165 Police Department Mechanical No. 677, 1976 Plymouth Volare Serial No. VL41G6G202802; and WHEREAS, Chapter 186, Acts of 1967, of the Indiana General Assembly permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above listed vehicles are obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to scrap said vehicle and that it be removed from the City Vehicle Inventory. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: sJ Barbara J. Byers, Clerk Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the resolution was adopted. APPROVAL OF FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - R & S 7907, CHAPIN STREET ISLAND IMPROVEMENTS Mr. McMahon indicated that this represented the final change order and reflected an increase of $2,847.34 in the contract with Ziolkowski Construction Company. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the final change order in the amount of $2,847.34 was approved. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Project Completion Affidavit, indicating a total project cost of $41,123.09, was approved. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Maintenance Bond was filed which extended to December 1, 1982. 352 REGULAR MEETING FEBRUARY 18, 1980 PETITION TO VACATE ALLEY - HOMELAND SECOND ADDITION Mr. McMahon noted that residents in the vicinity of the alley between Lots 142 and 143 of Homeland Second Addition were petitioning for the vacation of an alley which runs from Olive Street to a north -south alley immediately north of Ewing. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the petition was referred to the Engineering Department, the Area Plan Commission and Community Development for review. REQUEST FOR 1980 ETHNIC FESTIVAL The Board received correspondence from Mikki Dobski, Coordinator of River Bend Plaza, requesting permission to hold the 1980 Ethnic Festival on the Plaza, July 4 -6, 1980, from 11:00 a.m. to 7:00 p.m. each day. Participants will include food, craft and display booths, as well as stage entertainment. Applications for booths will be submitted to the Board for approval after May lst. Street closings, fireworks and the 5 -mile race requests will be made to the Board at a later date. Mr. Kernan indicated that the exact location on the Plaza will depend on the demolition of the buildings in the mall area. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the correspondence was filed. APPROVE LEASE AGREEMENT - HAROLD MEDOW CHRYSLER - PLYMOUTH. INC. A Lease Agreement was submi Chrysler- Plymouth, Inc. for Medallion for Mayor Parent. rate of $222.70 per month. seconded by Mr. McMahon and approved. tted to the Board with Harold Medow lease of a 1980 Chrysler LeBaron The lease term is 11 months, at a Upon a motion made by Mr. Kernan, carried, the Lease Agreement was REQUEST TO PASS OUT LITERATURE - HOME JUICE COMPANY A request was submitted to the Board from a representative of the Home Juice Company for permission to hand out printed information about its delivery service to W.I.C. recipients (Women, Infants and Children Nutritional Program) outside the W.I.C. Office located in the Karl King Towers at 515 East Monroe. Mr. Crone indicated that, in the past, the Board has only granted permission for passing out literature to religious, charitable or non - profit organizations, or if the material was to be passed out on private property. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was denied. APPROVAL OF STREET LIGHT RECOMMENDATIONS Mr. Joe Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for the removal and installation of street lights: Removal: Type Cost /Mo. Old Landfill on 7000L MV OH WP $4.80 Lathrop and Bendix Installation: 1200 block Grace 7000L MV OH WP $4.80 Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendations were approved. L 1 RM REGULAR MEETING REQUESTS FOR STREET LIGHT INSTALLATIONS FEBRUARY 18, 1980 The Board received a request for installation of a street light at the intersection of Wall and Logan which was signed by many residents in the area. The Board also received a request from Mr. & Mrs. Jack McKelvey, 1481 Hampshire Drive, for the installation of a street light in that block. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the requests were referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVAL OF TRAFFIC CONTROL DEVICE Mr. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendation for traffic control: Installation of no parking - 835 South Kenmore Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the recommendation was approved. RESIDENTIAL PARKING ZONE UPDATE Mr. McMahon indicated that he had requested the Bureau of Traffic and Lighting to submit a report concerning the status of the residential parking zone petitions which had previously been referred to it. The report indicated that the residential parking zone request for the 300 -400 blocks of West Navarre and the 500 -600 blocks of North Lafayette was being reviewed and it was hoped that recommendations would be available for the Board's review and consideration at the March 10th meeting. The report indicated that the study for the request was initiated during the latter part of the week of January 28th. Preliminary field investigations were attempted during the week of February 4th. On February 8th, the Traffic and Lighting Bureau requested a meeting with the Mayor's Assistant and the Community Development Department to aid in the study in the development of procedural informational flow diagrams. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the report was filed. Mr. Hill indicated that some problems had been experienced with the petitions, one problem being that some of the signatures were unreadable. He also mentioned the problem faced with teenagers signing the petitions, and his department had felt that, if a person was 16 years or older, the signature could be counted. He also felt that, when the petitions are circulated, it would be helpful to obtain the necessary information concerning type and make of car, plate number, etc. He indicated that a modified petition form would be prepared for use in future residential parking zone requests. REQUEST TO REDESIGNATE OLD U.S. 31 AS BUSINESS U.S. 31 Mr. McMahon indicated that acknowledgement of all municipal agencies affected by the change was required, and he had received written endorsement from the Town of Roseland, City of South Bend, St. Joseph County, City of Niles and the Berrien County Road Commission. The Michigan Department of Transportation, Planning Section, had opposed the re- designation, and he stated that he felt sure the State of Indiana would not approve the re- designation unless all municipal, county and state agencies also concurred. For this reason, he made a motion to strike the matter from the agenda, seconded by Mr. Hill and carried. RM REGULAR MEETING APPROVAL OF CETA SUBGRANT MODIFICATIONS FEBRUARY 18. 1980 Approval was requested for Modification No. 1 to the agreement with St. Vincent dePaul Society which corrected the appropriate title under which a truck driver was funded to regular Title VI (Title Code 55), and revised administrative costs in the amount of $121. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, approval was granted. Approval was requested for Modification No. 2 to the agreement with Hansel Neighborhood Service Center which added a travel allowance of $50 per month of $450 for January through September and modified the administrative budget by adding $928 for costs associated with appropriate duties. All other provisions, assurances and program narrative from the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, approval was granted. REQUEST TO PURCHASE CITY -OWNED PROPERTY (2601 & 2609 W. LAWT The Board received a request from Attorneys Roemer and Mintz on behalf of their client, Thomas Kinnucan, for the purchase of the property located at 2601 and 2609 West Lawton Street, legally described as Lots 96.and 94 respectively of West End Subdivision. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the appropriate city agencies for review and comments. APPROVAL OF HANDICAPPED PARKING PERMIT Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the following permit was approved and referred to the Controller's Office for issuance: Keith A. Kaser (renewal) 819 East Milton South Bend, Indiana FILING OF CHANGE RIDER - EXCAVATION BOND. ALLIED MECHANICAL CONTRACTORS The Board received a change rider in the Excavation Bond No. 449E9254 on behalf of Allied Mechanical Contractors, which rider amended the name of the principal from Allied Mechanical Contractors to Clifford Hamilton, Inc. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the change rider was filed. FILING OF CERTIFICATE OF INSURANCE - CITY AWNING OF SOUTH BEND Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Certificate of Insurance was filed. C1 REGULAR MEETING APPROVAL OF CLAIMS FEBRUARY 18. 1980 Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 2394 through 2868 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the claims were approved and the report filed. There being no further business to come before the Board, upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the meeting adjourned at 10:05 a.m. POP/ - ph E.' Kernan- ATTEST: Barbara J. By s, Cltrk 355