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HomeMy WebLinkAbout02/11/1980 Board of Public Works MinutesO REGULAR MEETING FEBRUARY 11, 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 11, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. McMahon and carried, the minutes of the February 4, 1980, meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, a Copier Rental Agreement with Remco Office Machines was added to the agenda for consideration by the Board to be taken up after action on the Street Light Outage Report. OPENING OF BIDS - JANITORIAL SERVICES, POLICE DEPARTMENT This was the date set for receiving bids for janitorial services at the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Servicemaster Building Services, Inc. Bid was signed by Matthew P. 0. Box 85 N. Hopman, non - collusion Elkhart, Indiana affidavit was in order, and a certified check was $17,693.24 submitted. Associated Cleaning Services Bid was signed by Thomas 624 JMS Building E. Raffier, non - collusion South Bend, Indiana affidavit was in order, and a certified check $16,354.56 was submitted. Mr. McMahon indicated that janitorial services for the year 1979 cost the city $15,591.00. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bids were referred to Sean Watt, Director of the Division of Transportation, for review and recommendation. APPROVAL OF HOUSE MOVE - 750 SOUTH OLIVE TO 222 SOUTH DUNDEE Mr. McMahon indicated that this matter had been continued from the February 4th meeting of the Board in order to allow the owner of the structure and the residents in the affected area an opportunity to discuss the house move. He indicated that the Board members had taken a look at the house to be moved and the Dundee Street area. Ms. Charlotte Bridges, owner of the structure, residing at 822 South Sheridan Street, indicated that, had she known there would have been any opposition to the move, she would have appeared at the last meeting. She indicated that she was surprised to learn that the neighbors were opposing the move since she had been under the impression they were in agree- ment. She felt the home would be compatible to those houses in the area, and stated that the neighborhood consisted of many different types of houses. She furnished pictures to the Board showing the other houses in the area and the structure she was proposing to move. She stated that the structure contained approximately 1,140 square feet and, when improvements were complete, it would contain 1,400 square feet. She furnished the Board with a bid proposal she had received for work to be done on the structure. She indicated that a 10 -foot breezeway would be added to which the garage would be attached, and she 4 REGULAR MEETING FEBRUARY 11, 1980 was planning to add an 18' x 24' room on the back. The house would be sided with brick in the front. She felt the concerns expressed for the health, safety and welfare were needless and that she would comply with whatever was required and the home would be an asset to the neighborhood. Mr. Thomas Walz, the attorney representing Mr. and Mrs. Blake, 303 Camden, introduced Mrs. Blake. He stated that this type of house was completely different structurally because it was a bungalow -type and the other homes were either ranch -style or two -story homes. He felt it was impossible to make this type of home comply architecturally. He stated that all of the garages in the immediate area were attached and, from an aesthetic standpoint, this garage would be only attached by a breezeway. He stated that the residents were afraid that the house move would adversely affect the valuations of their homes. He felt the approximate value of the homes in the area would be about $40,000. Mr. Hill indicated that, in checking the neighborhood, he noticed a variety of architecture in the homes. He wondered about new construction and if the neighbors would have any objection to that. Mr. Walz stated that he could not answer that question, only that the structure being considered was of a different type and style and the residents were objecting to its placement in the area. He did not feel there would be any objection to a new home. Mr. Hill felt that, in driving through the area, there were many homes similar to the one being moved as far as age. Mr. Walz stated that there were newer homes in the immediate area. Ms. Bridges indicated that there were some newer homes in the area that were not being maintained and she indicated that they were an eyesore and had an adverse effect on the surrounding properties. A resident of 212 South Dundee stated that all the homes in the area were newer homes and she felt that, if the area was to be kept nice, a new home should be constructed. She stated that there were no guarantees that the construction plans proposed by Ms. Bridges would even be carried out. She expressed concern about this. Mr. McMahon asked if the residents would object if there were guarantees made or conditions stipulated to. The resident indicated that she felt there would still be objection as the residents wanted to see newer homes in the area than the one to be moved. Mr. McMahon asked about the ages of the homes, and the resident indicated that they ranged from five to nine years. Mr. Kernan asked about the square footage of the homes, and the resident indicated that her home contained approximately 2,200 square feet. Mr. Kernan felt square footage should be considered and should be relatively comparable. Mr. Walz stated that Mrs. Blake and the resident at 212 South Dundee both had ranch -style homes with a great deal of space and Mrs. Aldridge owned a bi -level with at least 2,000 square feet. He felt there was a great difference and still maintained that the home to be moved was vastly different architecturally. TZs. Bridges indicated that her house had been approved and an appraisal made without the proposed improvements. She indicated that she was pleased with the appraised amount and felt the residents had no cause for concern. She stated that she had talked with Mrs. Aldridge personally and her only concern had been for the peace and quiet in the neighborhood, something which she stated would not be affected by her move there. Mrs. Aldridge had also expressed to her concern for the improvements to be made to the house, and Ms. Bridges felt there should be no objection to that. She stressed the fact that she hoped the Board would not continue the matter again as she had to have the house moved by February 18th. Mr. McMahon asked Ms. Bridges about her schedule for making the improvements, and she indicated that she had a proposal from a contractor for the foundation work which would include the breezeway and the addition to the rear. She estimated the work could be completed within a six -month period. She indicated that she would be living in the house by May. Mr. Kernan asked about landscaping, and Ms. Bridges indicated that the yard would be leveled with grass planted and shrubs and flowers. Mr. Hill LIAPAM REGULAR MEETING FEBRUARY 11, 1950 asked her if she had any drawings or sketches of the proposed improvements. Ms. Bridges submitted to the Board the contract for the foundation work and indicated that a plot plan had been submitted. Mr. Kernan asked if the area was considered a subdivision and wondered if there were any codes specific to that area which would have to be complied with. The resident of 212 South Dundee indicated that she was not sure of any restrictions. She indicated that, in the beginning, all the homes were required to be built within a two -year period and had to be new homes. Mr. Walz indicated that this had been a restriction made by the Redevelopment Department. Ms. Bridges indicated that, as far as she was aware, there were no restric- tions other than the front, side and rear setback requirements which she intended to comply with. Mrs. Blake indicated that when the homes were originally built, Redevelopment had been very strict about the area. Mr. Walz stated that, if the move was granted subject to certain conditions, he wondered how the Board could foresee what might happen if the conditions were not met. He felt that, if that happened, it would be too late for the residents to do anything about it since the house would have already been moved. Mr. Hill indicated that the ordinance dealing with house moves was fairly broad in terms of the public interest. He stated that, if someone bought a property or lot, it would be a matter of zoning, and he did not feel the Board would put a property owner in a different situation because the house was not a new one. He stated that the home would have a brick front which would be comparable to the other homes in the area, and the square footage would be increased. He questioned how the steps could be taken to assure that the home, when completed, would enhance the other homes. Deputy City Attorney Terry Crone suggested that the Board could approve the move subject to a site plan. Mr. Hill felt the concerns of the residents were valid, but he was also concerned about setting a precedent where a neighborhood could almost have a veto power on what went in the neighborhood. Mr. Walt wondered what sort of criteria the Board would consider if the move was granted subject to the compliance of certain conditions. 11'r. Hill indicated that the Board of Public Works must be concerned about the effect the move would have on traffic lights and utility lines, the watermains and the streets over which the structure would be moved, and how this move would be accomplished without physical damage to public property. He indicated that the Board was being asked to consider square footage and property values. He felt this was reasonable, but he wondered how far the Board should go on that matter. Mr. Walz stated that, if the home was a ranch - style, it would be more compatible to the other homes. He stated that the residents' concerns fell within the general well being of the neighborhood. Ms. Bridges stated that, if that was the case, she probably would be permitted to build a bungalow since it would be new construction, but the present structure would not comply since it was not a new home. Mr. Kernan expressed his concern for the residents and their neighborhood. He felt the neighbors were to be commended for their homes and he stated that he was concerned about the square footage of the home and how it could compare to the other homes. His second concern was how the home would fit into the neighborhood and how the home would comply with the standards set by the neighborhood. He indicated that Ms. Bridges has expressed an intent to do things to make the home compatible to the other homes. He was concerned, as Mr. Hill had indicated, about the Board dealing with what types of homes could go into a certain neighborhood. He stated that, if the home was completely incompatible, he would not hesitate as to what exactly would be done with the home if moved, spelling out in detail how it would be set, where the garage would be, the type of landscaping, etc. He made a motion to approve the move gig REGULAR MEETING FEBRUARY 11. 1980 of the home subject to the submission of this material and a timetable on when the work would be completed. The motion lost due to lack of a second. Mr. Walz indicated that he understood that the original objective of the Redevelopment Commission had been to eliminate old and unvaluable homes and to encourage people to come into the area and build new and attractive homes. He felt that this move would be similar to what Redevelopment had proposed to eliminate. Mr. Hill indicated that the problems, at that time, went beyond the question of whether or not a fairly nice home should be moved into the area, or he felt the area would not have been rehabilitated. He felt steps should be taken to assure, prior to the move, that the property values and interests of those people in the area would be protected. He stated that he would approve the move only if there were certain things that would be agreed upon to be done. He wanted to see sketches and drawings of what was proposed. He stated that, if he felt the interests of the residents could be protected, he would approve the move. Mr. Walz asked that the neighbors be made aware of what the criteria would be. Mr. McMahon made a motion to take a five - minute recess, seconded by Mr. Hill and carried, in order to allow the Board to confer with its attorney regarding the matter. After a five - minute recess, Mr. McMahon made a motion to reconvene, seconded by Mr. Hill and carried. The meeting reconvened at 10:30 a.m. Mr. McMahon indicated that the Board had discussed the matter with its attorney and considered the ordinance pertaining to house moves and the development of residential property in the city. He stated that the Board was taking the position that the statutes applying to house moves were there to look at the public aspects of the move itself. Regarding this particular house move, other aspects would be dealt with such as the zoning code requirements and restrictions. He felt these matters should be considered when zoning was considered. He stated that Ms. Bridges had made certain representations to the Board regarding the improvements she would be making to the structure. He felt for the Board to become involved with asking the property owner to make improvements or comply with certain maintenance requirements, it was putting the Board in a position to impose restrictions which would not be considered if the house was a new home or an existing home in the area. In view of that, Mr. McMahon made a motion to approve the house move, seconded by Mr. Kernan and carried. He stated that Ms. Bridges had made certain representations concerning the proposed improvements and had indicated that the work could be completed within a six -month period. He asked the Building Department to closely monitor the construction work and, if the building requirements were not complied with, he expected the Building Department to take the necessary steps to correct and remedy the situation. BID AWARDED - POLICE VEHICLES Mr. McMahon indicated that recommendations concerning the awarding of 35 police patrol vehicles and 6 detective vehicles had been received from the Police Chief, Michael C. Borkowski, City Controller Joseph E. Kernan and Safety Board Assistant Robert Potvin. He asked Mr. Kernan to comment concerning his recommendations. Mr. Kernan submitted a breakdown for the patrol vehicles, as follows: CHEVROLET DODGE ASPEN/ FORD FORD MALIBU PLYMOUTH VOLARE FAIRMONT LTD'S UNIT PRICE $6,528.02 $5,941.72 $5,896.55 $6,621.41 SPOTLIGHT BULB -0- -0- 5.90 5.90 TOTAL UNIT PRICE $6,528.02 $5,941.72 $5,902.45 $6,627.31 ESTIMATED MPG 19 17 20 16 E REGULAR MEETING FEBRUARY 11, 1980 Mr. Kernan indicated that he recommended that, based in pricing considerations, the Chevrolet Malibu and the Ford LTD's be eliminated. He indicated that the Ford Fairmont had the lowest total unit price of all vehicles bid and had a three miles per gallon difference in estimated miles per gallon; however, a limited slip differential was an option that was not available in the Fairmont package, and he felt that the elimination of this option could result in control problems when road conditions were anything less than ideal. He felt this was a very serious consideration in view of the anticipated heavy use of patrol vehicles under all types of conditions. He recommended that the Board approve the award to Harold Medow for the Dodge Aspen in the amount of $5,941.72 per unit. He stated that he felt the rustproofing could be.eliminated because of the comparatively short life expectancy of the vehicles. He stated that bucket seats had become a part of the package as opposed to bench seats which was necessitated to insure the proper installation of the police radios and for the comfort of the officers. Harold Medow had indicated that the bucket seats could be installed at no additional charge. Although fabric - belted radial tires were not stipulated in the specifications, Mr. Kernan recommended that they be accepted as included in the bid of Harold Medow. He further recommended that the vehicles to be purchased use a 2.7 to 1 differential ratio in an effort to achieve increased gas mileage. Mr. McMahon summarized that the recommendations included the use of fabric - belted radial tires, elimination of the rustproofing, installation of bucket seats versus the bench - type seats, and the 2.7to7.differential ratio. He asked about the bid for the Ford and what effect these changes had, and Mr. Kernan indicated that there would have been an additional cost involved to take care of the changes. Mr. Hill asked which cars the officers preferred, and Chief Spandward Mitchem indicated that they preferred the Aspen. Mr. Robert Potvin, Safety Board Assistant, indicated that both the Fairmont and Aspen had a gear differential ratio of 2.7 to 1; however, he recommended that the 2.9 to 1 ratio be accepted. Mr. Kernan submitted a breakdown for the detective vehicles as follows: UNIT PRICE RUSTPROOFING TOTAL UNIT PRICE ESTIMATED MPG AMC CHEVROLET DODGE ASPEN/ CONCORD MALIBU PLYM. `j OILARE $5,432.17 $5,693.97 -0- 80.00 $5,432.17 $5,773.97 22 19 $5,156.60 25.00 $5,181.60 17 FORD FORD FAIRMONT GRANADA $5,209.45 $5,655.96 50.00 50.00 $5,259.45 $5,705.96 22 17 Mr. Kernan indicated that the cost of the Ford Granada and Chevrolet Malibu was substantially higher than those of the other vehicles, and he recommended that they be eliminated. He stated that the Dodge Aspen and Plymouth Volare were the lowest received,, but there was a substantial difference in the estimated miles per gallon ratings. The AMC Concord and Ford Fairmont were both rated at 22 miles per gallon; however, the Fairmont had a lower total unit price. He stated that, although the Fairmont was more expensive than the Dodge Aspen and Plymouth Volare, the estimated miles per gallon rating should be seriously considered as an overriding factor in the recommendation. He stated that the performance standards were not as critical in the detective vehicles as the patrol cars, and he recommended that the bid be awarded to Basney Ford for the Fairmont in the amount of $5,259.45. He felt the rustproofing should be considered because the service life would be significantly higher than the patrol vehicles. He stated that the Board had not received any bids on the X /bodies because the manufacturer would not service fleet sales. He stated that Gurley -Leep Buick had submitted a bid on the X /bodies, but it had been rejected because a bid bond had not been included. LJ REGULAR MEETING FEBRUARY 11, 1980 Mr. McMahon indicated that the Park Department had requested the purchase of two vehicles to be used by its park police, and he asked that the total number of cars to be purchased from Harold Medow be increased from 35 to 37 to allow for this purchase. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the bid for the 35 police patrol vehicles was increased to 37 vehicles and was awarded to Harold Medow for the Dodge Aspen at a unit price of $5,941.72, excluding rustproofing, subject to the following: 1. installation of bucket seats in lieu of bench seats; 2. A 2.7 -1 differential ratio in lieu of a 3.2 -1 ratio; 3. fabric - belted radial tires (not stipulated in the specifications but included in Medow bid). Upon a motion made by Mr. Kernan, seconded by Mr. McMahon and carried, the bid for the 6 detective vehicles was awarded to Basney Ford for the Fairmont at a unit price of $5,259.45, to include rustproofing. It was noted that the mileage performance was a major factor in this determination as the Ford Fairmont had been the second lowest bid; the Dodge Aspen being the lowest. ADOPTION OF RESOLUTION NO. 4, 1980 - SALE OF CITY -OWNED PROPERTY RESOLUTION NO. 4, 1980 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the city are not necessary to the public use and are now set aside by state or city law for public purposes, pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the city contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address Deed No. 718 South Bendix 761 910 South Columbia 622 1245 Van Buren 1211 925 Oak Street 743 629 East Broadway 1086 2. That this Resolution shall immediately, upon its adoption, be submitted to the Common Council of the City of South Bend pursuant to Chapter 14.5 of the Municipal Code of the City of South Bend. Adopted this 11th day of February, 1980. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Barbara J. Byers, Clerk on REGULAR MEETING FEBRUARY 11, 1980 Mr. McMahon indicated that requests for the purchase of the above city -owned lots had been received by the Board, and the requests had been referred to the various city agencies to determine whether or not the property should be sold. There had been no objection to the sale of the property by the various city agencies, and the Board was requested to approve a resolution authorizing the sale of the properties. Mr. McMahon indicated that the resolution would be concurred upon by the Council and appraisals taken to determine an offering price. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the resolution was adopted. PETITIONS FOR RESTRICTED RESIDENTIAL PARKING Two petitions were received by the Board signed by the residents in the 900 and 1000 block of South 20th Street, the 900 -1100 block of South Esther Street, and the 1600 and 1700 block of Hildreth, for the establishment of residential parking zones in accordance with Ordinance No. 6663 -79. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the petitions were referred to the Bureau of Traffic and Lighting for review and recommendation. There was a brief discussion on a timetable to be followed regarding the petitions, and Mr. McMahon indicated that this would be very difficult to do at this point since the Board had just received the first petition a couple weeks past and it was not known at this time just how detailed the survey would have to be and exactly how much time would be needed to accomplish the study. Mr. Hill indicated that there was also a question of age of a legal resident, something which his department would be researching. APPROVAL OF FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - R & S 7902, MONROE STREET WIDENING Mr. McMahon indicated that this represented the final change order and reflected a decrease in the contract amount of $8,24.6.01 with Arco Construction and Engineering Company.. It was indicated that the total project cost was $124,518.93. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the final change order in the amount of a deduction of $8,246.01 was approved. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Maintenance Bond was filed which extended to February 11, 1983. Upon a motion made by Mr. McMahon., seconded by Mr. Kernan* and carried, the project completion affidavit indicating a total project cost of $124,518.93 was approved. NOTICE OF TERMINATION OF LEASES -- PARKING FACILITIES Mr. McMahon indicated that the Department of Redevelopment was notifying the City of South Bend of the official termination of lease for the property commonly known as the "hole" which the city had been leasing for parking purposes. It was indicated that construction for the First Bank Center had begun and the termina- tion was a formality which the Board must approve. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the notice was filed and the termination approved. APPROVAL FOR WIND TUNNEL ANALYSIS - FIRST BANK CENTER Mr. McMahon indicated that a proposal had been submitted from IIT Research Institute to perform a wind tunnel analysis for the First Bank Center at a cost of approximately $29,000, which would be shared equally between the City, FBT and Rahn Properties. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, Mr. McMahon was authorized to enter into a contract for the performance of this service. It was noted that the amount for the project had been previously budgeted. 74 REGULAR MEETING FEBRUARY 11, 1980 APPROVED REQUEST TO ADVERTISE FOR BIDS - STREET DEPARTMENT MATERIALS AND SIX SINGLE AXLE CHASSIS (HEAVY DUTY DIESEL TRUCK) AND FOUR SINGLE AXLE CHASSIS (SMALL DIESEL TRUCK) Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the requests to advertise for bids for street materials, six heavy duty diesel truck chassis and four small diesel truck chassis were approved. It was indicated that bids would be received and opened by the Board at its meeting on February 25, 1980. REQUEST FOR PARADE - CHET WAGGONER LITTLE LEAGUE The Board received a request from the Chet Waggoner Little League to hold its annual parade on May 17, 1980, starting at 8:30 a.m., at the Knights of Columbus Hall on North Michigan Street. It was indicated that the route proposed was the same as the route used in 1979. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE REQUEST TO REMOVE TREE FROM CITY -OWNED LOT - 505 E. MILTON The Board received a request for permission to remove a large weeping willow tree from a city -owned lot at 505 East Milton from Reverend William Miller who owned property adjacent and west of the city lot. It was indicated that the roots were very large and were causing breaks in the foundation of his home, in addition to the periodic cleaning of his sewer lines. Upon a motion made by Mr. Kernan, seconded by Mr. McMahon and carried, the request was approved at the expense of Reverend Miller. REQUEST TO PURCHASE CITY -OWNED LOT - 2505 WEST LAWTON The Board received a request from Attorneys Roemer and Mintz on behalf of their client, Thomas Kinnucan, for the purchase of the property at 2505 West Lawton, legally described as Lot No. 74 of the West End Subdivision. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the appropriate city agencies for review and comments. APPROVE REQUEST FOR ROAD RUN - BROOKS SHOE COMPANY AND SENATOR RICHARD LUGAR Mr. McMahon indicated that the Brooks Shoe Company, in cooperation with Senator Richard Lugar, was requesting permission to hold a physical fitness road run on September 21, 1980, commencing at 9:00 a.m., at Pinhook Park. He indicated that the Bureau of Traffic and Lighting and the Traffic Division had concurred and recommended approval of the run. The route as submitted was approved, and the petitioner was requested to contact Captain James Sweitzer of the Traffic Division no less than two months in advance of the run date to arrange for necessary traffic control and manpower. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. REOUEST FOR "NO PARKING" SIGN - 835 SOUTH KENMORE The Board received a request for a "no parking" sign in front of 835 South Kenmore from a Mrs. Josephine Villarreal who indicated that employees of the Torrington Company park continually in front of her home, and she had a handicapped daughter who needed transportation to and from Logan Industries by means of a van which was to pick her up in front of the home. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the matter was referred to the Bureau of Traffic and Lighting for review and recommendation. am REGULAR MEETING FEBRUARY 11, 1980 APPROVAL OF HANDICAPPED PARKING PERMITS Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the following permits were approved and referred to the Controller's Office for issuance: Sandra S. Biddle (renewal) 930 Beale Street South Bend, Indiana George J. Zach (renewal) 1122 North Frances Street South Bend, Indiana APPROVAL OF CETA SUBGRANT AGREEMENT - YWCA Approval was requested to enter into a subgrant agreement between the Bureau of Employment and Training and the YWCA for a period from January 21, 1980 through September 30, 1980, in the total budget amount of $215.00. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the agreement was approved. APPROVE RELEASE OF BONDS - ZIOLKOWSKI CONSTRUCTION COMPANY A request for release of the contractor's bond #8329O4 of Ziolkowski Construction Company was received, along with a recommendation of Raymond S. Andrysiak that the bond may be released. A request for release of the excavation bond #8329O3 of Ziolkowski Construction Company was also received, along with a recommendation of Raymond S. Andrysiak that the bond may be released. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bonds were released. FILING OF CERTIFICATES OF INSURANCE Mr. McMahon indicated that Certificates of Insurance for the following companies had been received: E.L. Zimmerman Company, Inc. and Donald W. Zimmerman 1111 -17 North Clay Street Mishawaka, Indiana Bud's Wrecker Service, Inc. 1906 South Olive Street South Bend, Indiana Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Certificates of Insurance were filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 1843 through 2393 and recommended approval. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the claims were approved and the report filed. 1 REGULAR MEETING STREET LIGHT OUTAGE REPORT FEBRUARY 11, 1980 The report indicated 22 outages for the period covering January 22, 1980, through February 6, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the report was filed. APPROVE COPIER RENTAL AGREEMENT - BOARD OF PUBLIC WORKS A Copier Rental Agreement with Remco Office Machines for a Savin Copier No. 690206882 and Danver Copier Stand was submitted to the Board. The term of the agreement was for a 12 -month period at a cost of $160.00 per month and an installation fee of $72.75. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, Mr. McMahon was authorized to enter into the contract. There being no further business to come before the Board, upon a motion made by Mr. Kernan, seconded by Mr. McMahon and carried, the meeting adjourned at 11:15 a.m. Patrick M. McMahon s L. it ;s:e;Dp h E. Kernan ATTEST: Z', � a-�- or_- Q , ?�L 0 J Barbara J. Bye s, Cle&k R