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HomeMy WebLinkAbout01/21/1980 Board of Public Works MinutesajL 6 REGULAR MEETING JANUARY 21, 1-980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, January 21, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. AGENDA ITEM ADDED Mr. McMahon noted receipt of an Addendum to Lease with R.E.A.L. Services, and he made a motion that the item be added to the agenda at this time. Mr. Kernan seconded the motion and it carried. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the regular meeting held on January 14, 1980, had been reviewed, and Mr. Kernan made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. PUBLIC HEARING - VACATION RESOLUTION NO. 3485 This was the date set for holding a public hearing on Vacation Resolu- tion No. 3485, for the vacation of a 14' north -south alley between Main and Lafayette, starting at Navarre; thence south for a distance of 99'; and the vacation of a 14' east -west alley between Navarre and Marion, starting at Lafayette; thence east for a distance of 165' to the intersection of the north -south alley (both being in the Original Plat of South Bend). The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. It was noted that a notice had been sent to all public and private utilities and property owners in the vicinity of the proposed vacation. Mr. Joseph Forte, attorney for the South Bend Medical Foundation, with offices at 214 West Washington Street, made the presentation for the vacation. He introduced Mr. Joseph Mathews of Mathews-Puruckel.- Anella Architects, and Mr. Raymond Markey and Mr. Robert Annis representing the Foundation. Mr. Mathews presented to the Board drawings and maps showing the proposed vacation in relation to the surrounding properties and the Foundation. He indicated that the new five -story facility would have a new entrance on Lafayette Boulevard and exits have been increased and the City of South Bend has been granted a 14' easement. He explained that there was ample space and no obstruction for remaining residential occupancy. It was his opinion that the traffic problem on Navarre would be relieved somewhat if the proposed vacation was approved. Mr. McMahon asked how much parking the Foundation had, and Mr. McMahon indicated that there were 128 spaces. Mr. Hill asked if there was a building on the corner of Lafayette and Navarre, and Mr. Mathews indicated that: the building would be removed. Mr. Markey stated that the medical technology center was housed there. Mr. McMahon asked about the property owned by the Foundation, and Mr. Markey indicated that all the properties on Lafayette were owned by the Foundation except property on the corner and Mr. Brennan's property on Marion Street. Mr. Patrick Brennan, 215 West Marion Street, presented to the Board a drawing of the area showing the residential properties. He talked about the one -way street system in the area, stating that the alleys were needed by the property owners in view of the system. He stated that he was opposed to the vacation of the two alleys by the Medical Foundation. Ms. Margaret Martin, 525 North Main, indicated that she lived next door to the Medical Lab, and she talked about the use of the alleys in question. She wondered about trash pick -up and oil deliveries to her home should the alleys be vacated. She stressed her opposition to the proposed vacation. Mr. McMahon informed the Board members that, when the resolution was originally submitted for the vacation of the alleys, the Board indicated that a portion of the vacation would be considered if there was an easement granted to the city. Ms. Annebelle Brehmer, 609 North Lafayette Boulevard, indicated that the Circle of Mercy Day Care 3I` REGULAR 14EETING JANUARY 21, 1980 Center at 505 North Lafayette, used the alleys in question for the pickup and drop -off of children to the nursery. She felt the center would be greatly inconvenienced if the alleys were vacated. Mr. John Horan, 304 West Navarre, presented two petitions to the Board signed by the residents in the immediate vicinity who opposed the vacation. He felt the vacation would have a detrimental and adverse impact of the residential properties. Mr. Forte indicated that there would be a specific area designated for loading and unloading at the Medical Foundation. He indicated that he was not aware of any blockage which would affect the surrounding properties. He indicated that the east -west alley was unimproved and the Foundation would allow the improved alley for everyone's use. He explained that there was a cut -away area for trucks and deliveries in response to Mrs. Martin's concern. He stated that the Circle of Mercy's use of the alley was previously closed and he could not understand that concern. Mr. Hill made a motion to table the matter until the next meeting of the Board in order to allow a tour of the area by the Board before a final decision was reached, seconded by Mr. Kernan. The motion carried. A resident of the area asked for a copy of the proposed layout by the Foundation, and it was indicated that Mr. Mathews would provide a copy. Mr. Jim Conley, 310 West Navarre, indicated that.the Park Avenue Neighborhood Association was seeking historic status for its neighborhood district and he felt the vacation of the alleys would have an adverse effect on the neighborhood. Mr. Forte stated that the proposed plan was designed to facilitate programs for out- patient care, the Blood Bank and services for handicapped door deliveries. He stated that the Foundation has donated two pieces of property to Southold Restorations and is also concerned about the historical status of the area. He further stated that the Foundation has allowed the Youth Services Bureau and the YWCA to use its property for several years past. PUBLIC HEARING ON ASSESSMENT ROLL NO. 2984 - MEADE STREET SEWERS This being the date set, hearing was held on the Assessment Roll for the Meade Street Sewers in Homeland 2nd and Homeland 3rd Subdivision on Meade Street from Calvert to Ewing, authorized under Improvement Resolution No. 3480, 1979. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon indicated that the contractor had been Bartolini Excavating and a Project Completion Affidavit had been approved by the Board. The total project cost was in the amount of $53,642.16. Mr. McMahon asked if the final assessment roll figures had been reduced, and Mr. David Wells, Manager of the Bureau of Design and Administra- tion, indicated that the final figure was a decrease over the preliminary assessment roll, estimated at about $20 below the estimate on the sewer cost. He stated that the figure was somewhat below the original estimate, but not greatly reduced. Mr. McMahon indicated that the original estimate for the preliminary sb.owed a figure of $55,949.30, and the final amount was $53,642.16. A resident of the area asked the Board how long the property owners would have to pay the assessment, and Mr. McMahon indicated that the property owners would have five years or less at 6% interest. Upon a motion made by Mr. McMahon, seconded by Mr. Hill, and carried, the Assessment Roll was approved. REJECT AMBULANCE BIDS AND APPROVED REQUEST TO RE- ADVERTISE Fire Chief Timothy Brassell informed the Board that the vehicles advertised were not of the same type presently being used by the Department. He explained his desire to have an orderly replacement program for the vehicles, and the van -type vehicles were not desired from a use standpoint. He requested permission to reject the bids REGULAR MEETING JANUARY 21, 1980 and re- advertise for a vehicle similar to the ones presently being used. Mr. McMahon asked about the current construction of the ambulances, and Chief Brassell indicated that they were aluminum models, and the models specified in the bids were either part or all steel which considerably reduced its life expectancy versus the all aluminum models. He indicated that the ambulances were in excellent condition after four years. Mr. McMahon asked if the Fire Department was planning to replace the chassis on one of the vehicles, and the Chief indicated that that was their decision and one more vehicle would be advertised if the Board approved. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan, and carried, the bids received were rejected and permission was granted to re- advertise the bids and replace the chassis on one of the present vehicles. AWARD BIDS - ATRIUM PORTION OF FIRST BANK CENTER Mr. McMahon indicated that Sollitt Construction had recommended the following bids for award: Skylight - Bid Package 121 Roper T.B.G. $825,240.00 Award at: 809,640.00 Budget Estimate: 775,000.00 Quarry Tile - Bid Package 118 Interior Finishes, Inc. $137,660.00 Awarded at: 90,925.00 Budget Estimate: 75,000.00 Mechanical - Bid Package 119 Slutsky -Peltz $119,400.00 Awarded at: 119,400.00 Budget Estimate: 160,000.00 Electrical - Bid Package 120 Koontz - Wagner Electric $ 56,500.00 Awarded at: 56,500.00 Budget Estimate: 75,000.00 Mr. McMahon indicated that the total awards amount was $1,076,456 and the budget estimate total was $1,085,000. He further stated that two of the items, Bid Package 115, Structural Steel, and Bid Package 117, Curtain. Wall, had come in at excessive and unreasonable figures. He stated that the budget estimate for the structural steel package was $255,000, and the bid received was in the amount of $599,600. The budget estimate for the curtain wall package was $312,000, and the bid received was in the amount of $938,732. He explained that further negotiations would be made to try and bring the costs down and it was recommended that these two bids not be awarded at this time. He stated that it could be possible the two items would have to be re- advertised. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Board awarded the bids as recommended, subject to receipt of the required Performance Bonds and Labor and Material Payment Bonds and the Certificates of Insurance. CHANGE ORDER NO. 2 APPROVED - FIRST BANK CENTER PROJECT - MASS EXCAVATION A change order in the contract with Ritschard Brothers, Inc. for mass excavation for the First Bank Center Project was submitted to the Board, recommended for approval by the Construction Manager and the Architect. The contract sum was in the amount of $176,550, and the amount of the change order was an addition of $300,622.07, for a total cost to date, if approved, of $477,172.07. Mr. McMahon explained that the contract had been let for the performance of excavation and backfill work in order to construct the footings and garage portion. He indicated that a 2% increase to a general contract was not a great amount; however, it was an 80% increase in the cost for excavation. He explained that conditions occurred 319 REGULAR MEETING JANUARY 21. 1980 which could not have been foreseen and there was a great deal more material which had to be excavated than what was thought. He stated that an alternate to this problem would have been to install a piling foundation, and an amount of $700,000 over and above the quoted figure of the change order would have been spent on piling. He indicated that, from a cost standpoint, the city had made the right decision regarding the foundation system. He indicated that the bulk of the contingencies had been expected to be used for the excavation work. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Change Order was approved. APPROVE RECOMMENDATION FOR DENIAL OF TAXI CAB LICENSE - GEORGE STRATTON Upon a recommendation received by City Controller Joseph E. Kernan, Mr. McMahon made a motion to deny the license application of George Stratton, seconded by Mr. Hill and carried. The Clerk was instructed to advise Mr. Stratton of the Board's decision and inform him of his right to appear before the Board to discuss the matter. ACCEPT DONATION OF AUTOMOBILE - MAYOR ROGER 0. PARENT The Board acknowledged receipt of a letter from Mayor Parent in which he expressed the desire to donate to the City of South Bend a 1972 passenger automobile for use by the Police Department undercover unit . The letter indicated that the vehicle was worth approximately $700 wholesale and $1,000 retail and that Mayor Parent was donating the automobile to show his appreciation to the citizenry for having given him the privilege of serving them as a councilman for eight years and now as Mayor. Mr. McMahon thanked the Mayor for his generosity on behalf of the Board, and upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the donation was approved and accepted. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3484 Patrick M. McMahon, P. E., Civil City Engineer, filed an Assessment Roll with respect to Vacation Resolution No. 3484 for the vacation of the second east -west alley between Lots 46 & 47 North of Northside Boulevard, running east from Clover Street 111.5' to the north -south alley. The following property may be injuriously or beneficially affected by such vacation: Lots 46 & 47, Euclid Park Addition The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Assessment Roll was filed and set for public hearing on February 18, 1980. APPROVAL OF ESCROW AGREEMENT - FIRST BANK CENTER PROJECT The Board received an Escrow Agreement with Koontz - Wagner Electric Company for the First Bank Center Project. The agreement provides that interest will be paid on retainage funds. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the agreement was approved. APPROVAL OF REQUEST TO REPLACE 3/4 TON TRUCK - STREET DEPARTMENT The Board received a request from John Baumgartner, Street Commissioner, for the replacement of a 3/4 ton pick -up truck which will not pass safety inspection. The letter indicated that it would cost the city more in repairs to fix the truck than the truck was actually worth. Six area dealers were contacted, and it was indicated that McCormick Motors had given a price of $5,284, which was stated to be the best price, on a comparable truck. Mr. Baumgartner requested approval to purchase the truck from McCormick Motors in the above - stated amount. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved. 320 REGULAR MEETING APPROVE REQUEST - MICHIANA LUNG RUN JANUARY 21. 1980 Mr. McMahon indicated that the American Lung Association was request- ing permission to conduct a foot race called the Michiana Lung Run on June 7, 1980, at 8:00 a.m. He indicated that the Bureau of Traffic and Lighting and the Traffic Division concurred and recommended approval of the race. It was indicated that the route was the same as that used in 1979 and appeared to be satisfactory. The parties involved were asked to contact Captain Sweitzer within the next month to arrange for manpower. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved, subject to the filing of the appropriate Certificate of Insurance. APPROVE REQUEST — MICHIANA BLOOD DONORS RUN Mr. McMahon indicated that the St. Joseph County Blood Bank was requesting permission to conduct a marathon on May 24, 1980. He indicated that the Bureau of Traffic and Lighting and the Traffic Division concurred and recommended approval of the marathon. The starting and finishing point was designated at Leeper Park, with the route being Riverside Drive to Pinhook Park and back. It was recommended that the starting time of the race be no later than 9:00 a.m., with 8:00 a.m, preferable. The parties involved were asked to contact Captain Sweitzer within the next two weeks to arrange for manpower. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was approved subject to the filing of the appropriate Certificate of Insurance. APPROVAL OF TRAFFIC CONTROL DEVICES Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for traffic control: New installation of 1 -hour parking, 6:00 a.m. to 6:00 p.m., Monday through Friday, West side of Franklin Street from Sample to Garst, as requested by the Department of Public Welfare and the Bureau of Traffic and Lighting. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. Removal of 1 -hour parking, revised to no parking, stopping, standing - tow zone - South side of 400 West Sample, from the South Bend Lathe Gate E to Franklin Street, as requested by the Traffic Division and the Bureau of Traffic and Lighting. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. New installation of no parking - both sides of Sample Street from Arnold, east to alley,east of and parallel to Michigan Street, as requested by the Bureau of Traffic and Lighting and the Indiana State Highway Commission. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the recommendation was approved. New installation of stop sign on Crescent at Niles, as requested by the Bureau of Traffic and Lighting. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. New installation of 1 -hour parking, 6:00 a.m. to 6:00 p.m., East side of 500 South Main, north one -half block, as requested by the Salvation Army Thrift Store. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the recommendation was approved. M1 REGULAR MEETING JANUARY 21, 1980 REOUEST TO PURCHASE CITY -OWNED LOT 1212 SOUTH FRANKLIN The Board received a request from Mr. L. J. Daniel for the purchase of the property at 1212 South Franklin Street, legally described as the north one -half of Lot Numbered Nineteen (19) as shown on the Recorded Plat of Samuel C. Stull's Second Addition to the City of South Bend. Upon a motion made by Mr. McMahon and seconded by Mr. Hill and carried, the request was referred to the appropriate city agencies for review and comments. APPROVAL OF CETA SUBGRANT AGREEMENTS - MODIFICATIONS, URBAN LEAGUE AND PENN - HARRIS - MADISON SCHOOL CORPORATION The Board received a request for approval of Modification No. 1 to the agreement with the Urban League which added a job description for two secretaries; provided an extra sum of $13,967 to extend funding for the maintenance worker and fund two additional secretarial positions; and changed the complaint procedure for PSE participants. All other provisions, assurances and program narrative from the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, approval was granted. The Board received a request for approval of Modification No. 1 to the agreement with Penn- Harris - Madison School Corporation which provided an extra $3,200 in wages to extend funding for a career education media aide; and modified the program narrative by including additional project goals for a six -month extension and added a letter assuring transition to regular payroll after project extension end date. All other provisions, assurances and program narrative from the initial agreement remained unchanged. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, approval was granted. APPROVAL OF HANDICAPPED PARKING PERMITS Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the following permits were approved and referred to the Controller's Office for issuance: R. Jack Bower (renewal) 3005 Easton Court Apartment A Mishawaka, Indiana Herbert L. Fritz (renewal) 2610 W. MacGregor South Bend, Indiana APPROVE EXCAVATION BOND - TOROK EXCAVATING COMPANY Upon the recommendation of Raymond S. Andrysiak, the excavation bond for Torok Excavating & Demolition Company was approved on a motion made by Mr. McMahon, seconded by Mr. Hill and carried. REQUEST TO HOLD MARATHON RACE - INDIANA STATE BAR ASSOCIATION The Board received a request from the Indiana State Bar Association to hold a marathon race on April 26, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the request was referred to the Bureau of Traffic and Lighting and the Traffic Division for review and recommendation. 322 REGULAR MEETING JANUARY 21. 1980 FILING OF CERTIFICATES OF INSURANCE Mr. McMahon indicated that Certificates of Insurance for the follow- ing organizations had been received: Cole Associates, Inc. 2211 E. Jefferson Blvd. South Bend, Indiana 46615 Rieth -Riley Construction Co., Inc. 311 West Madison Street Goshen, Indiana 46526 Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Certificates of Insurance were filed. STREET LIGHT OUTAGE REPORT The report indicated 39 outages for the period covering January 7 to January 16, 1980. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the report was ordered filed. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 322 to 936 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the claims were approved and the report filed. APPROVE LEASE ADDENDUM - R.E.A.L. SERVICES Deputy City Attorney Terry Crone submitted a Lease Addendum to the lease with R.E.A.L. Services which extended the original termination date of July 31, 1983, to and including July 31, 1988, under the same terms and conditions set out in the Lease Agreement with the City of South Bend dated July 17, 1978. He indicated that the addendum increased the lease term to 10 years as opposed to a five year term. Upon a motion made by Mr. McMahon, seconded by Mr. Hill 'and carried, the addendum was approved. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting adjourned at 10:40 a.m. Richard L. Hill oseph E. Kernan ATTEST: i ca�-- Barbara J. By rs, C rk