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HomeMy WebLinkAbout01/14/1980 Board of Public Works MinutesREGULAR MEETING am JANUARY 14, 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, January 14, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the regular meeting of January 7, 1980, had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Hill seconded the motion, and it carried. PUBLIC HEARING - REVENUE SHARING EXPENDITURES FOR 1980 This was the date set for holding a public hearing on the proposed use of Revenue Sharing Funds in the amount of $146,637.00 during the calendar year.198O. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. Mr. McMahon noted that this was the public hearing on the proposed use of funds as follows: Deputy Attorney $ 10,637.00 Street Materials 115,000.00 Ethnic Festival 14,000.00 Office Equipment 7,000.00 In accordance with the guidelines adopted for such use of revenue sharing funds, information.about this public hearing was forwarded to the following senior citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program and Senior Citizens Group of LaSalle Park. There was no one present to speak against the proposed expenditures. Upon motion made by Mr, McMahon, seconded by Mr. Kernan and carried, the public hearing was closed and the Clerk was instructed to forward the minutes of this public hearing to the Controller's Office and the City Clerk. APPROVAL OF CONTRACT - FIRESTONE TIRE & RUBBER Mr. McMahon indicated that the Board had previously awarded the contract for tire repairs on July 30, 1979, and the Performance Bond had just recently been submitted. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the contract was approved. APPROVAL OF CHANGE ORDER NO. 3 - RENOVATION OF 1322 LINCOLNWAY EAST Mr. McMahon indicated that the change order reflected an increase of $556.00 in order to complete various work on the Youth Service Bureau house at 1322 Lincolnway East. Among the repairs to be made are the installation of a sanitary tub faucet, reinstallation of wiring for freezer, installation of dryer plug and replacement of washer recepticle, installation of new drain in washer and dryer room, installation of exit light in breezeway, and furnishing of new 4' X 5' 2 -way glass with no charge for installation, The contractor is Plaia Construction Company. Mr. McMahon indicated that he had discussed this change order with Bonnie Strycker, Director of the Youth Service Bureau. Since there was no letter on file with the Board, Mr. McMahon made a motion to approve the Change Order No. 3 in the amount of $556.00, subject to confirmation that the necessary funds have been budgeted, seconded by Mr. Kernan. The motion carried with Mr. Hill abstaining. APPROVAL OF FINAL CHANGE ORDER AND COMPLETION AFFIDAVIT - PAVEMENT LOWERING UNDER MIAMI STREET VIADUCT Mr. McMahon indicated that this represented Change Order No. 2 and reflected an increase of $36,843.34 in the contract with Ziolkowski Construction Company. He explained that the change order was 314 REGULAR MEETING JANUARY 14. 1980 necessitated because of the modifications required in order to con- struct the lowering in the proper manner in relation to the railroad footings. Also, because the bids that came in were very reasonable, the Board added in that amount of the roadway and curbing which was necessary to connect the. viaduct construction with the Miami Street construction. This had been considered by the Board last summer. Mr. McMahon indicated that the total amount of the cost was $175,766.74. Upon motion made by Mr. McMahon, seconded by Mr, Kernan and carried, the Final Change Order was approved in the amount of $36,843.34. Mr. McMahon made a motion to approve the Project Completion Affidavit, seconded by Mr. Kernan and carried. The Maintenance Agreement on the project ends January 14, 1983. FILING OF PETITION TO VACATE EASEMENT - IRELAND WOODS SUBDIVISION Mr. McMahon indicated that Lang, Feeney and Associates were petitioning for the vacation of a 15' utility easement on behalf of Jack Hickey & Associates, between Lots 5 & 6 in Ireland Woods Subdivision. He explained that; in laying out one of the lots in that area, there was an encroachment upon a utility easement and the surveyors were not aware of it until the structure had been completed. The easement was dedicated when the plat was originally recorded. Mr. McMahon stated that Lang, Feeney and Associates have indicated that there is no objection to the vacation by the utility companies; however, written responses from the utility companies are required. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the petition was filed. APPROVE REQUEST FOR MARCH FOR LIFE - KNIGHTS OF COLUMBUS Mr. McMahon indicated that the Knights of Columbus; Council #553, was requesting permission to hold a March for Life on Sunday, January 20, 1980, which would start at 1:30 p.m. and move south on Plain Street from Park Lane to Wayne Street, west on Wayne Street to Taylor Street and will end at St. Patrick's Church at the corner of Wayne and Taylor. Police assistance for traffic purposes was requested. Mr. McMahon indicated that the Bureau of Traffic and Lighting found no objection with the time, date nor route and the Traffic Division has indicated that the necessary lead and follow -up cars will be provided. Mr. McMahon indicated that the Certificate of Insurance in the proper amount and naming the city as additional insured had been submitted along with the request. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the request was approved. APPROVAL OF TRAFFIC CONTROL DEVICE Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendation for traffic control: New installation of stop sign on Scott Street at South Street (uncontrolled tee intersection), as requested by the South Bend Police Department. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the recommendation was approved. APPROVAL OF HANDICAPPED PARKING PERMITS Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the following permits were approved and referred to the Controller "s Office for issuance: Dale M. Riedel (renewal) 1311 South 33rd Street John Pecsi (renewal) 1709 South Douglas Street 1 REGULAR MEETING APPROVAL OF CETA SUBGRANT AGREEMENTS JANUARY 14. 1980 Mr. McMahon indicated that approval was needed for Modification No. 1 to the Subgrant Agreement with Primary Day School. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, approval was granted. Mr. McMahon indicated that approval was needed for a contract between the Bureau of Employment and Training and the South Bend Housing Authority for a period from October 1, 1979, through March 31, 1980, in the amount of $6,569.00. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the contract was approved. Approval was requested on a contract between the Bureau of Employment and Training and Southold Heritage Foundation, Inc., with no dollar figures to apply. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the contract was approved. APPROVAL OF CLAIMS Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers l through 321 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the claims were approved and the report filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period from December 31, 1979, to January 5, 1980, was submitted to the Board. The report indicated nine outages. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the report was ordered filed. PRIVILEGE OF THE FLOOR Mr. Marchmont Kovas, residing on Parx:. Avenue, indicated that the Park Avenue Neighborhood Association had been having problems with vandalism of the globes over the street light fixtures since over a year ago. He indicated that when the globes first were stolen, the group contacted I & M to report same and even offered to have some special clamps made to keep the globes in place. He stated that they have not heard anything from I & M and again, more globes were recently reported missing. Mr. McMahon directed the Clerk to send a letter to Mr. Lee Flanagan inquiring as to the status of the matter and request that a response be sent to the Board after his review of the situation. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the meeting adjourned at 10:00 a.m. Patrick M. McMahon, President Richard L. Hill Joseph E. Kernan ATTEST: Barbara J. Byers, Cler