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HomeMy WebLinkAbout01/07/1980 Board of Public Works MinutesM REGULAR MEETING JANUARY 7. 1980 A regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, January 7, 1980, by President Patrick M. McMahon, with Mr. McMahon, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that he had reviewed the minutes of the regular meeting of December 31, 1979, and he made a motion that the minutes be officially recorded and that the new Board members endorse the same. Mr. Hill seconded the motion and it carried. ELECTION OF PRESIDENT OF BOARD Mr. Kernan made a motion that Mr. McMahon serve as President of the Board, seconded by Mr. Hill. The motion carried. OPENING OF BIDS - GASOLINE AND FUEL OIL This was the date set for receiving bids for gasoline and fuel oil. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Renco Oil Corp. Bid was signed by Richard E. Newman, South Bend, Indiana non - collusion affidavit was in order and a $30,000 bid bond was submitted. Bid. Regular Gasoline Transport Delivery 480,000 gal. No bid Tank Wagon Delivery 70,000 gal. $.824/gal. Unleaded Gasoline Transport Delivery -- No bid Tank Wagon Delivery As required $.862/gal. Diesel Fuels and Fuel Oils No. 1 Diesel Fuel, No. 1 Heating Oil Transport Delivery 14,000 gal. $.816 /gal. Tank Wagon Delivery 2,500 gal. $.856 /gal. No. 2 Diesel Fuel, No. 2 Furnace Oil Transport Delivery 213,500 gal. $.766/gal. Tank Wagon Delivery 30,000 gal. $.806 /gal. No. 4 Fuel Oil -- No bid Pierceton Equipment Co., Inc. Bid was signed by Paul F. Beebe, Laketon, Indiana non - collusion affidavit was in order and a $12,100 bid bond was submitted. Bid. No. 4 Fuel Oil 200,000 gal. or less $.6003 /gal. — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Marathon Oil Co. Bid was signed by Roger H. Schroff, Mishawaka, Indiana non - collusion affidavit was in order and a certified check in the sum of Bid: $8,011.35 was submitted. Regular Gasoline 70,000 gal. $.9618/gal. Lead -Free Gasoline -- $1.0018 /gal. No. 2 Fuel Oil or Diesel 15,000 gal. $.8525/gal. No. 1 Fuel Oil or Diesel -- $.0933/gal. REGULAR MEETING ME JANUARY 7, 1980 Upon motion made by Mr. McMahon, seconded by Mr. Hill, the bids were referred to the Controller's Office for review and recommendation, VACATION RESOLUTION NO.-.3484 CONFIRMED This was the date set for holding a public hearing on Vacation Resolution No. 3484, for the vacation of the second east -west alley between Lots 46 & 47 North of Northside Boulevard, running east from Clover 111.5' to the north -south alley (Euclid Park Addition). The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were _found to be sufficient. The petition had been signed by 11 property owners living on Clover Street. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Board confirmed the Vacation Resolution and directed preparation of an Assessment Roll, BID AWARDED - FIRE DEPARTMENT TELEMETRY EOUIPMENT Mr. McMahon advised the Board that there had been five bidders on the equipment for the ambulance. He explained that the additional equipment was a portable eight - frequency radio, Epic Communicator; and a portable Monitor - Defibrillator Recorder (Amb -Pak). He indicated that Mid -West Bio Telemetry Systems had bid a total price of $11,000 for the equipment, the Epic Radio at $5,100 and the Amb -Pak at $5,900. He stated that two of the dealers bid on a Motorola in lieu of the Epic at lower prices, and he quoted from a letter received from Fire Chief Brassell dated January 7, 1980, in part, as follows: This office has concluded that the purchase of the Motorola unit would not be economically feasible since this unit cannot be repaired by our radio shop and we would therefore incur additional costs for a maintenance agreement. It is the opinion of this office that the cost of the maintenance agreement would, within a one (1) or two (2) year period, exceed the additional three hundred ($300.00) cost of the Epic Communicator. The Motorola also is not as powerful, having an R.F. output of 12 watts compared to the 18 watt output of the Epic. The Epic Communicator will replace the present telemetry radio system and will enable us to cancel the current maintenance contract for the telemetry radio system for a savings of $66.75 per month or $801.00 per year. All repairs will be made in our Radio Shop. We ask that the Board also consider purchasing a headset with foot controls for use with the Epic Radio at a cost of $125.00. We also make mention of the fact that our Department operates two ambulances and that this equipment is needed for both. This office therefore recommends that Mid -West Bio Telemetry Systems be awarded the contract based on their total low bid and that the Board approve the purchase of two (2) Epic ES100XC Radios with headsets and foot controls and two (2) Amb -Pak 450 SL Monitors. This award would total $22,250.00 and funds are available in our budget. Mr. McMahon asked about the current piece of equipment, and Assistant Chief Dan Mirocha indicated that it was a Motorola, and he stated that there would be no maintenance contract on the new equipment: Mr. Kernan asked how lone the last piece of equipment had been used. Chief Mirocha indicated that it had been used since about 1976. Upon motion made by Mr. McMahon, seconded by Mr, Kernan and carried, the Board awarded the bid as recommended for the total bid price of $22,250.00. ME REGULAR MEETING JANUARY 7, 1980 BID ADVERTISING APPROVED -- POLICE DEPARTMENT VEHICLES Mr. McMahon referred to a letter received from Police Chief Michael Borkowski requesting permission to advertise for bids for 35 -1980 police patrol vehicles and 6 -1980 detective vehicles. He indicated that the specifications were attached to the letter. Mr. McMahon asked if funds had been appropriated for the purchase of the vehicles, and Chief Spandward Mitchem indicated that they had been. Upon motion made by Mr. McMahon, seconded by Tor. Hill and carried, the request to advertise for bids was approved. Bids will be received and opened by the Board at its meeting on January 28, 1980, at 9:30 a.m. MEADE STREET SANITARY SEWER -- IMPROVEMENT RESOLUTION NO. 3480, FILING OF ASSESSMENT ROLL AND APPROVAL OF TH ANGE ORDER AND COMPLETION AFFIDAVIT Mr. McMahon indicated that this would be the final change order and it reflected a correction of all unit items. It also added additional paving on the project in order to complete the improve- ments in the sum of $1,493.35. Upon motion made by Mr. McMahon, seconded by Mr, Hill and carried, the change order was approved. The Project Completion Affidavit was submitted, indicating that the final cost of the project was $53,642.16, Mr. McMahon indicated that the necessary Maintenance Bond was attached and would run for a period of three years from and after December 17, 1979. He stated that the contractor was Bartolini Excavating Company of Mishawaka. Upon motion made by Mr. McMahon, seconded by Mr, Kernan and carried, the Completion Affidavit was approved. Mr. McMahon made a motion to file the assessment roll on Improvement Resolution No. 3480 and set it for public hearing on January 21, 1980, seconded by Mr. Hill and carried. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3483 Patrick M. McMahon, P.E., Civil City Engineer, filed an Assessment: Roll with respect to Vacation Resolution No. 3483 for the vacation of the first east -west alley south of Napier Street, running west from Walnut Street to 6' east of the north -south alley between Lots 34 & 39 of Knoblocks Sub. of B.O.L. 84 for a distance of 114'. The following property may be injuriously or beneficially affected by such vacation: Lots 34 & 39 of Knoblocks Sub. of B.O.L, 84 The Assessment Roll lists $0.00 net damages and $0.00 net benefits to the abutting properties. Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the Assessment Roll was filed and set for public hearing on February 4, 1980. APPROVAL OF CONSULTANT AGREEMENT - THOMAS J. BRUNNER, JR, Mr. Hill indicated that the proposed contract between the City of South Bend and Mr. Brunner would be for the purpose of completing the necessary legal work in connection with the First Bank - Marriott Hotel Project and the Century Mall Project. He indicated that the Century Mall Project involved the tax incremental financing and Mr, Brunner would be working on legislative changes in order for the city to utilize the statute. The provisions of the contract specify that approval is contingent upon HUD approval. Mr. McMahon indicated that the contract amount would not exceed $7,500. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, approval of the contract was granted, subject to HUD's concurrence of the contract. APPROVAL OF AMENDMENT TO CONSULTING AGREEMENT - RAYMOND S. ANDRYSIAK Mr. McMahon indicated that this was an extension of an existing contract for engineering services and had been budgeted in the 1980 budget. He explained that this procedure had been followed for the past couple of years and Mr. Andrysiak would be reimbursed in the amount of $11.50 per hour not to exceed $1,158.32 in any given month. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the contract was approved. 1 REGULAR MEETING 3011) JANUARY 7. 1980 APPROVAL OF CONTRACTUAL AGREEMENT - ST. JOSEPH COUNTY DEPUTY PROSECUTOR Mr. Hill indicated that this was a Sub- Contract Agreement with the St. Joseph County Prosecutor to employ a deputy to work specifically in criminal investigation and would include participation in case screening and case preparation for court trials. Mr. John Cimino stated that this was part of a total grant package and it was stipu- lated that the city would sub - contract one of the positions to last 18 months. The deputy prosecutor, under the terms of the contract, would work very closely with the Police Department in court preparation. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the contract was approved. ADOPTION OF RESOLUTION NO. 1 -1980 -YOUTH SERVICES BUREAU VAN Mr. McMahon explained that the resolution would allow the disposition of a Youth Services Bureau Van to the Boys' Club of South Bend rather than to scrap the vehicle as approved by the Board on September 6, 1979. Mr. Hill indicated that it should be understood that there would be no use by the Boys' Club of the van until the title transfer, and Mr. McMahon agreed. Upon motion made by Mr. McMahon, seconded by Mr, Hill and carried, the following resolution was adopted: WHEREAS, on September 6, 1979, the Board of Public Works approved the disposition of a certain vehicle owned by the City of South Bend Youth Services Bureau, more particularly described as a 1974 Chevrolet Van, Serial Number CGY364U156978, and further authorized the Bureau of Vehicle Maintenance to scrap said vehicle and remove it from the City Vehicle Inventory because it was determined to be obsolete and deteriorated to the point where repair costs would exceed its value; and WHEREAS, a request from the Boys' Club of South Bend has been received for release of said van as a donation to the Club for its use, with repairs to be made to said van by the Club members, volunteers and citizenry at large, NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the above Resolution of the Board adopted on September 6, 1979, be amended to allow for the release of said van to the Boys' Club of South Bend. Approved: January 7, 1980 BOARD OF PUBLIC WORKS s/ Patrick M. McMahon, President s/ Richard L. Hill ATTEST: s/ Joseph E. Kernan s/ Barbara J. Byers, Clerk Approved this 9th day of January, 1980. ATTEST: s/ Irene K. Gammon, City Clerk s/ Roger 0. Parent, Mayor APPROVAL OF ONE WAY STREET REQUESTS - TOWER OF POWER NEIGHBORHOOD Mr. McMahon indicated that the request for one -way streets had been submitted by the Tower of Power Neighborhood Group in an area roughly bounded by Western Avenue, Kosciuszko Street, the railroad and Meade Street. He stated that it had been referred to and reviewed by the Bureau of Traffic and Lighting which had made the following recommenda- tions regarding the one -way streets: 310 REGULAR MEETING JANUARY 7, 19 8 CI 1. Meade Street - excluded from this portion of the study and to remain as is. 2. To remain as two -way streets: a) Olive _Street - arterial street b) Kosciuszko Street.- wide enough (361) to carry two -way traffic with parking on both sides. c) Huron Street R minor collector, east -west d) Ford Street - major collector, east -west e) Dunham Street - only three blocks long 3. To become one -way streets heavily upon eliminating to Western Avenue): a) Southbound - Phillipa Brookfield Street and b) Northbound Carlisle and Jackson Street (Directional decision based nost number of access points Street, Warren Street, Pulaski Street Street, Grant Street 4. It should be noted that the north -south streets south of Ford Street are to remain open to future re- evaluation due to possible future road closures which may affect emergency vehicle flow, and possibly cause adverse effects on traffic; flow in general. 5. With the advent of the one -way systems, certain existing traffic controls will be re- evaluated: a) Ford Street - presently a 25' wide two -way street with one -side parking, Re- evaluate for parking removal on both sides to carry increased traffic flows forced by one -way patterns. b) Pulaski and Huron Streets - multi -way stop. Re- evaluate for reversion to a one - direction stop (for Pulaski Street only). Mr. McMahon introduced Mr. Christian Elser, a representative of the group and chairman of the group's one -way street committee, who indicated that the neighborhood association was satisfied with the one -way changes. Mr. McMahon indicated that the Board may have to make some changes in the one -way plan once the Olive - Sample Overpass was completed. Mr. E1ser referred to the re- evaluation of Ford Street and asked if the group should contact Mr, Wadzinski directly at a later date, and Mr. McMahon indicated that they should. He stated that there might have to be some additional changes made because of increased traffic on Ford Street at some future point. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the one -way street changes incorporated in the above memo were approved. APPROVAL OF CLOSING 100 NORTH MICHIGAN STREET Mr. McMahon indicated that, on July 2, 1979, the Board closed the 100 block of North Michigan Street and restricted parking on only half of the block. He stated that the Board, effective today, desired to close the remainder of the section known as the Supergraphic area. He stated that notification had been sent to all adjacent merchants. Upon motion made by Mr. McMahon, seconded by Mr, Hill and carried, the recommendation of the Bureau of Traffic and Lighting to close the remainder of the 100 block of North Michigan Street was filed. APPROVAL OF APPOINTMENT OF BUILDING COMMISSIONER Mr. McMahon introducted Mr. James Markle, and referred to a letter received from Mayor Roger 0. Parent for the appointment of Mr. Markle as Building Commissioner for the City of South Bend, effective retroactively to January 1, 1980. Upon motion made by Mr. McMahon, seconded by Mr, Kernan and carried, the recommendation was approved. REGULAR MEETING APPROVAL OF HANDICAPPED PARKING PERMITS JANUARY 7, 1980 Mr. McMahon indicated that approval of the Board was requested for, issuance of three handicapped parking permits as follows: Georgia Zehender 607 Coronation Gardens South Bend, Indiana 46617 Sheila Ann Mullen 4322 Hickory Road, Apt. 2 -D Mishawaka, Indiana 46544 Jack Benedict 1021 Canterbury South Bend, Indiana 46628 It was noted that a doctor's certificate was attached. It was noted that this was a renewal. It was noted that a doctor's certificate is attached. 311 Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the parking permits for the above named individuals were approved and referred to the Controller's Office for issuance, APPROVAL OF CETA SUBGRANT AGREEMENTS - HUMANE SOCIETY AND ART CENTER Mr. McMahon indicated that the modification for the Humane Society contract extended through November 29, 1979, with associated increases in wages. The total project was in the amount of $2,165. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, retroactive approval was granted. Mr. McMahon indicated that the contract with the Art Center was for a period from December 17, 1979, through September 30, 1980, in the amount of $6,700 to fund a secretary- receptionist position at the Art Center. Upon motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the contract was approved. FILING OF CERTIFICATES OF INSURANCE Mr. McMahon indicated that certificates of insurance for the following organizations had been received: South Bend Shrine Club - 126 West Marion Street Colip Electric Corporation - 115 South Hill Street Koontz - Wagner Electric and South Bend Controls, Inc. - 3801 Voorde Drive Morse Electric - 712 North Niles Avenue Arco Engineering Construction - 705 Beiger Street, Mishawaka Cole Associates - 2211 East Jefferson Boulevard Upon motion made by Mr. McMahon, seconded by Mr. Hill and carried, the certificates of insurance were filed. STREET LIGHT OUTAGE REPORT Mr. McMahon indicated that the report covered the period from December 16, 1979, through December 31, 1979. Mr. McMahon made a motion to file the reports, seconded by Mr. Kernan and carried. He further explained that part of the contract written in 1968 or there- abouts included provisions for the reporting of street light outages. The reports are filed and originals forwarded to I & M. They then deduct from the monthly billing those street lights which are reported to be out until the lights have been repaired. He stated that the contract with I & M has been extended from year to year because there has been no specific action by the Board to renew it. REGULAR MEETING JANUARY 7, 1980 There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr, Kernan and carried, the meeting adjourned at 10:15 p.m. e :AO 6trick M'. McMahon President ichard it ATTEST oseph E. Kernan �G�o- Barbara J. By rs, CI@rk