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HomeMy WebLinkAbout12/17/1979 Board of Public Works Minutesr_4X i REGULAR MEETING DECEMBER 17, 1979 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, December 17, 1979 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES APPROVED Mr. McMahon reported that the minutes of the December 10 meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. AGENDA ITEMS ADDED Per. McMahon noted receipt of a notice from the State Highway Commission and a request from REAL Services, Inc. after the posting of the meeting agenda and he made a motion that the items be added to the agenda at this time. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS MECHANICAL CONSTRUCTION - FIRE STATION NO. 11 This was the date set for receiving bids for the mechanical construction of Fire Station No. 11. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Hermann & Goetz South Bend, Indiana Bid - $65,177.00 Standard Mechanical South Bend, Indiana Bid — $59,173.00 United Heating & Plumbing South Bend, Indiana Bid - $68,096.00 Krueper & Son South Bend, Indiana Bid - $66,500.00 E. J. White, Inc. South Bend, Indiana Bid - $66,190.00 Bid was signed by Thomas J. Hermann, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Mark Gallagher, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Ervin Swift, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Louis W. Krueper, non - collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Paul J. White, non - collusion affidavit was in order and a 5% bid bond was submitted. Mr. McMahon noted that James Childs, Architect for the project, was present and would review the bids immediately and make a recommendation for award before adjournment. `1 MOW LOM REGULAR MEETING DECEMBER 17. 1979 HOUSE MOVE APPROVED 721 S. OLIVE TO 1614 KNOBLOCK James Markle, Building Commissioner, submitted to the Board a request from Michiana House Movers to move a house from 721 S. Olive to 1614 Knoblock. He noted that adjacent property owners have been advised of the move and notified that the Board would hold a hearing on the matter today. There were no citizens present who wished to speak on the matter. The Bureau of Traffic and Lighting reviewed the request and the route and made the following recommendations: 1. The route as submitted is acceptable. 2. A letter of intent from a pre- qualified signal contractor must be on file prior to the permit being issued. 3. A permit from the Indiana State Highway Department must be on file prior to the permit being issued. 4. The Board of Public Works, Bureau of Traffic and Lighting and Police Department must be notified 24 hours in advance of the date and time of the move. 5. The total loaded width, length, height and weight of the structure will be submitted to the Bureau of Traffic and Lighting prior to the move. 6. If the time of the move exceeds daylight hours, the Bureau of Traffic and Lighting must be notified where the house will be parked overnight. 7. The house mover must provide proof of notification and agreement from Conrail and Amtrak as to time of crossing of railroad tracks and train schedules. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the house move was approved, subject to all stipulations of the Bureau of Traffic and Lighting, filing of the required certificate of insurance, 24 hours advance notice of the move and the securing of the necessary permit from the Building Commissioner. PUBLIC HEARING ON ASSESS14ENT ROLL, VACATION RESOLUTION 3481, PROCEEDINGS CLOSED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3481 for the vacation of Lafayette Street from Indiana Avenue south to the dead end, a distance of approximately 271 feet, all inCreed's 2nd Addition to the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Poll lists $0.00 net benefits and $0.00 net damages to abutting property. No remonstrators were present and no written remonstrances were filed with the Board. Howard Goodhew, petitioner, and Attorney Harold Brueseke were present to speak favorably on the matter. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. ADOPTION OF VACATION RESOLUTION NO. 3484 Mr. McMahon noted that the petition of Jerry Watkins, et al, to vacate the second -east west alley between Lots 46 and 47 north of Northside Boulevard had been reviewed by various departments. The Area Plan Commission, Community Development Department and Engineering Department report no objection to the vacation subject to utility easements. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the reports were filed and the following resolution was adopted: ITOTE REGULAR MEETING DECEMBER 17, 1979 VACATION RESOLUTION NO. 3484, 1979 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The second east -west alley between Lots 46 and 47 north of Northside Boulevard, running east from Clover Street 111.5' to the north -south alley. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 46 and 47, Euclid Park Addition Notice of this Resolution shall be published on the 21st and 28th day of December, 1979 in the South Bend Tribune and in the Tri- County News. This Board, at its office, on the 7th day of January, 1980, at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 17th day of December, 1979. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk APPROVAL OF COMPLETION AFFIDAVIT AND PLAT DEDICATION BOWEN STREET AND HIGH STREET The Project Completion Affidavit for the Bowen Street -High Street improvements, covering construction of curbs and pavement, was submitted to the Board with the favorable recommendation of Patrick M. McMahon and John Leszczynski, The Maintenance Bond covering the improvement was also submitted. Upon motion made by Mr, McMahon, seconded by Mr. Brunner and carried, the Project Completion Affidavit was approved and the bond filed. The Plat of Dedication, as approved by the Area Plan Commission, was also submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Plat of Dedication was approved for recording. CHANGE ORDER NO. 2 APPROVED — REHABILITATION OF RUNAWAY SHELTER Bonnie Strycker, Director of the Youth Services Bureau, submitted to'the Board Change Order No. 2 in the contract with Plaia Construction Company for the rehabilitation of the Runaway Shelter at 1322 Lincolnway East. The Change order increases the contract by Wd REGULAR MEETING DECEMBER 17, 1979 $670.00 and covers construction of a wall and partition, wiring changes and a doorway. The change order is recommended for approval by Ms. Strycker and C. Thane Wilson, Inspector for the Bureau of Housing, who is monitoring the contract. The Board was informed that the total cost of the change order will be paid by FIRE, Inc. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. CONTRACT APPROVED - ACCOUNTING SERVICES OF JOHN LENTZ A contract between the City of South Bend and John Lentz to provide accounting services for Century Center was submitted to the Board. Mr. Mullen explained that the contract is similar to the present contract with Mr. Lentz as provided for by state statute. The contract extends from January 1, 1980 to December 31, 1980 and the rate is established at $9.50 per hour, not to exceed a total of $2000,00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. WASHINGTON STREET STREET LIGHTING APPROVED Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, reported that the bids received for the street lighting on Washington Street had been reviewed and he recommended acceptance of the low bid of Arrow Electric Company in the amount of $24,546.42. A contract document has been prepared and executed by Arrow Electric, and they have submitted the required Performance Bond and Labor and Materials Bond. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved and the Board awarded the bid and approved the contract. The bonds were filed. STREET LIGHT RECOMMENDATIONS Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted the following recommendation for installation of street lights: Install - 2700 Hartzer, 7,0001, MV OH WP $4.80 /mo. On Grant, off Washington 7,0001, MV OH WP $4:80 /mo. $9.60 /mo. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. APPLICATION FOR PERMIT FOR DRIVEWAY AT FIRST BANK CENTER APPROVED An application to the Indiana State Highway Commission for construction drives to be located at the First Bank Center on St. Joseph Street was submitted to the Board. Mr. McMahon explained that this was the standard state highway application form and would be submitted to the State for approval. Upon motion made by Mr, McMahon, seconded by Mr. Brunnerand carried, the application was approved. AWARDING OF BID - MECHANICAL CONSTRUCTION. FIRE STATION NO. 11 James Childs, Architect for the new Fire Station 11, reported to the Board that the bids received for mechanical construction of the station had been reviewed and he recommended acceptance of the low bid of Standard Mechanical in the amount of $59,173.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation and awarded the bid. • 0 REGULAR MEETING DECEMBER 17. 1979 FILING OF AUDIT REPORT - COUNTY -CITY BUILDING An Audit Report of the County -City Building for the period January 1, 1976 through December 31, 1977, was submitted to the Board the the State Board of Accounts. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed and made available for public inspection. APPROVAL OF PURCHASE AGREEMENT - 210 N. BROOKFIELD A Purchase Agreement for the sale of a city -owned lot at 210 N. Brookfield Street was prepared by Deputy City Attorney Terry Crone and submitted to the prospective purchaser, G & N Warehouse and Packaging. Total cost of the purchase is $529.00. The purchase agreement has been signed by the purchaser and is now submitted to the Board for approval. Upon motion made by Mr, McMahon, seconded by Mr. Mullen and carried, the purchase agreement was approved and referred to the Legal Department for preparation of the deed and final closing. HANDICAPPED PARKING PERMITS�APPROVED The Board received the following applications for handicapped parking permits: Virginia M. Wells, 52595 Fir Road, Granger, Indiana Lucien Franckowiak, 1255 E. Fairington Circle, South Bend George Kruszewski, 2413 Prairie Avenue, South Bend Theodore A. Reiter, 2210 S. Catalpa, South Bend Celestia F. Tunis, 59255 Hollywood Blvd., South Bend Doctor's statements were attached to the applications. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the applications were approved and referred to the Deputy Controller's Office for issuance of the permit. COMPLAINT AND REPORT - curb at 3421 W. SA14PLE The Board received a complaint from Councilman Walter Kopczynski regarding curb damage which occurred at 3421 W. Sample Street caused by Street Department vehicles. Mr. McMahon reported that the complaint was investigated and the Street Department has been requested to make repairs as soon as the weather permits. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter and report were ordered filed. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following traffic control installations: A. Install No Parking This Side, East side of St. Louis Boulevard from Cedar Street south to the Emergency Entrance at St. Joseph Hospital. B. Install No Parking, Standing or Stopping, 800 E, Madison Street, north side of street, the area between the Circle Main Drive Entrance to St. Joseph Hospital. Both installations were requested by the hospital. Upon motion made by Mr. McMahon, seconded by Mr. Brunnerand carried, the recommendations were approved. r': 5 M01 REGULAR MEETING CETA AGREEMENT APPROVED - CHAMBER OF COMMERCE DECEMBER 17,1979 Elroy J. Kelzenberg, Director of the Bureau of Manpower and Training, submitted to the Board a subgrant agreement between Ceta and the Chamber of Commerce in the amount of $2,387.00 for the period 11/1/79 through 12/31/79. The purpose of the agreement is to increase the budget. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the agreement was approved. An agreement between CETA and Indiana University in the amount of $134,657 was reviewed and action was tabled. The Board directed that Mr. Kelzenberg be asked to attend the next meeting of the Board to discuss the agreement. LEASE AMENDMENT FOR CETA OFFICE SPACE REFERRED Elroy J. Kelzenberg, Director of the Bureau of Manpower and Training submitted to the Board an amendment to extend the lease between the Bureau and James and Joan Nafe for the premises at 320 W. Jefferson. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the amendment was referred to the Legal Department for review and recommendation. REQUEST TO PURCHASE CITY -OWNED LOT FILED Wilbur Lacy, 529 E. Ohio Street, requested information on the possible purchase of city -owned lots at 1013 and 1015 S. Carroll and at 1011 S. Rush Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Engineering Department, Mayor's Office, Community Development Department, Redevelopment Department and Park Department for review and a determination as to whether the lots should be retained for any purpose. LEASE AGREEMENT APPROVED - PROPERTY AT MICHIGAN AND MARION STREETS Patrick M. McMahon, Director of Public Works, submitted to the Board a proposed lease agreement between the City of South Bend and Michigan - Marion Joint Venture for a parcel of land located at the southwest corner of Michigan and Marion Streets. Mr. McMahon noted that the Board had advertised this parcel of land for sale on two occasions with no bids received. An offer was received from James Conboy, Jr. on behalf of Michigan - Marion Street Joint Venture to purchase the parcel at less than the appraised price. The offer was submitted to the Common Council for approval and the Council did not approve the sale but -requested that a lease agreement be negotiated. The lease has been prepared and submitted to Mr. Conboy for his approval. The terms of the lease provide for a payment of $800 per year, equivalent to the property tax for the parcel. Mr. Conboy was present and took exception to the language of the cancellation clause, which provides that the City can terminate the lease for any reason upon written notification. Mr. Conboy noted he would have no objection if the City needed the property for any municipal use but would not want to have any investment he makes in improvements to the property lost if the City were to negotiate sale or lease of the property to another party. Mr. Conboy suggested that the wording be changed to give him the first right of refusal if the City should decide to terminate the lease. Mr. Conboy summarized the history of this property and the events which lead up to his offer to purchase. He noted he would make improvements to the property and be solely responsible for maintenance. The property would become an asset to the downtown. Terry Crone noted that the lease as written had an annual renewal provision and there would be no payback for any improvements if the lease ran for more M REGULAR MEETING DECEMBER 17,_1979 than five years. The Board members agreed they would not object to language written into the lease which would give Mr. Conboy the right of first refusal of the lease is terminated. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the lease, subject to a modification of the wording in the termination clause to be prepared by the Legal Department to reflect that Mr. Conboy has the right of first refusal should a third party become involved in either the lease or sale of the property. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of November 27 to December 10 was submitted to the Board. The report indicated thirty -four outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. CLAIMS APPROVED Chief Deputy Controller Michael L. Vance submitted to the Board Claim Docket Numbers 24287 through 24825 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, Claim Docket Numbers 24287 through 24825 were approved and the Board directed that checks for payment be issued. EXTENSION OF LEASE WITH REAL SERVICES The Board received a request from REAL Services, Inc. for an extension of the lease of the premises at 622 N. Michigan. The Board entered into a five year lease for the property to REAL Services, with the lease to extend until July, 1983. Because of state and federal regulations which require a ten year lease if improvements are to be made, the Board is requested to extend the lease for ten years. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved an extension of the lease until July, 1988 and directed that the Legal Department be asked to prepare an addendum to the lease reflecting the extension. FILING OF NOTICE FROM HIGHWAY DEPARTMENT RE: SAMPLE STREET PROJECT The Board received notice from the Indiana regarding the planned improvement of Sample to Chapin. Legal notice will be advertised Department advising all interested parties and noting that a hearing can be requested. by Mr. McMahon, seconded by Mr. Mullen and was ordered filed. There being motion made the meeting no further business to come by Mr. McMahon, seconded by adjourned at 10:35 a.m.. -- State Highway Commission Street, from Olive by the Highway of the planned improvement Upon motion made carried, the notice before the Board, upon Mr. Brunner and carried, 1 r 1.